Budget Process - Revision history

Gelo at 05:20, 29 December 2020

2020-12-29T05:20:09Z

Gelo at 05:18, 29 December 2020

2020-12-29T05:18:54Z

Gelo at 05:02, 29 December 2020

2020-12-29T05:02:37Z

Gelo at 06:21, 22 December 2020

2020-12-22T06:21:18Z

Gelo at 06:06, 22 December 2020

2020-12-22T06:06:43Z

Gelo at 05:34, 22 December 2020

2020-12-22T05:34:57Z

Gelo at 05:01, 22 December 2020

2020-12-22T05:01:42Z

Gelo: Created page with "==== Budget ==== ===== Creating Budget Center ===== ===== Adding Budget from Budget Center ===== ==== Financial Transaction ==== ===== Creating Import Purchase Order with..."

2020-12-22T04:48:58Z

Created page with "==== Budget ==== ===== Creating Budget Center ===== ===== Adding Budget from Budget Center ===== ==== Financial Transaction ==== ===== Creating Import Purchase Order with..."

New page

==== Budget ====

===== Creating Budget Center =====

===== Adding Budget from Budget Center =====

==== Financial Transaction ====

===== Creating Import Purchase Order with Budget =====

===== Creating Purchase Order with Budget =====

==== Budget Variance Report ====

===== Updating Budget in Budget Variance Report =====

===== Viewing Summarized Transactions in Budget Variance Report =====

===== Budget Tracking =====

@@ Line 1: / Line 1: @@
 [[Budget]] | [[Budget Center]] | [[Import Purchase Order]] | [[Purchase Order]] | [[Purchase Receipt]] | [[Accounts Payable]] |                                                                                                          [[Payment Voucher]] | [[Disbursement Voucher]] | [[Budget Variance Report]]
+</div>
 ====Budget====

← Older revision		Revision as of 05:18, 29 December 2020
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		+	[[Budget]] \| [[Budget Center]] \| [[Import Purchase Order]] \| [[Purchase Order]] \| [[Purchase Receipt]] \| [[Accounts Payable]] \| [[Payment Voucher]] \| [[Disbursement Voucher]] \| [[Budget Variance Report]]
		+
	====Budget====		====Budget====

@@ Line 3: / Line 3: @@
 =====Creating Budget Center=====
-#Under Main Menu, Go to Maintenance then click '''Budget Center.'''[[File:Budget Center(Create) - Step 1.png|center|290x290px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_1.png]]
+#Under Main Menu, Go to Maintenance then click [[Budget Center]][[File:Budget Center(Create) - Step 1.png|center|290x290px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_1.png]]
 #Under Budget Center, Click '''Add Budget Center''' Button[[File:Budget Center(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_2.png]]
 #Fill out the required fields then Click '''Save'''[[File:Budget Center(Create) - Step 3.png|center|624x624px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_3.png]]<br />
@@ Line 9: / Line 9: @@
 =====Adding Budget from Budget Center=====
-#Under Main Menu, Go to Maintenance then click '''Budget.'''[[File:Budget(Create) - Step 1.png|link=https://docs.oojeema.com/File:Budget(Create)%20-%20Step%201.png|center|194x194px]]
+#Under Main Menu, Go to Maintenance then click [[Budget]]'''.'''[[File:Budget(Create) - Step 1.png|link=https://docs.oojeema.com/File:Budget(Create)%20-%20Step%201.png|center|194x194px]]
 #Under Budget, Click '''Add Budget Button'''[[File:Budget(Create) - Step 2.png|center|579x579px|link=https://docs.oojeema.com/File:Budget(Create)_-_Step_2.png]]
 #Fill Out the required fields, please do note under '''''Budget Check''''' that if Monitored is chosen, that the system will give notification if you exceed on the allotted budget amount but still allow to save the transaction. Else if Controlled is chosen, the system will not allow to proceed to the transaction if the amount exceed on the allotted budget amount.[[File:Budget Process(Add Budget) - Step 3.png|center|623x623px]]<br />
@@ Line 20: / Line 20: @@
 =====Creating Import Purchase Order with Budget=====
-#Under Main Menu, Go to Purchase then click '''Import Purchase Order.'''[[File:Import Purchase Order(Create) - Step 1.png|link=https://docs.oojeema.com/File:Import%20Purchase%20Order(Create)%20-%20Step%201.png|center|144x144px]]
+#Under Main Menu, Go to Purchase then click [[Import Purchase Order]][[File:Import Purchase Order(Create) - Step 1.png|link=https://docs.oojeema.com/File:Import%20Purchase%20Order(Create)%20-%20Step%201.png|center|144x144px]]
 #Under Import Purchase Order, Click '''Add''' '''Import Purchase Order Button'''.[[File:Import Purchase Order(Create) - Step 2.png|center|624x624px|link=https://docs.oojeema.com/File:Import_Purchase_Order(Create)_-_Step_2.png]]
 #Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.[[File:Budget Process(Import Purchase Order) - Step 3.png|center|623x623px]][[File:Budget Process(Import Purchase Order) - Step 3.1.png|center|624x624px]]<br />
@@ Line 27: / Line 27: @@
 =====Creating Purchase Order with Budget=====
-#Under Main Menu, Go to Purchase then click '''Purchase Order.'''[[File:Purchase Order(Create) - Step 1.png|center|153x153px|link=https://docs.oojeema.com/File:Purchase_Order(Create)_-_Step_1.png]]
+#Under Main Menu, Go to Purchase then click [[Purchase Order]][[File:Purchase Order(Create) - Step 1.png|center|153x153px|link=https://docs.oojeema.com/File:Purchase_Order(Create)_-_Step_1.png]]
 #Under Purchase Order, Click '''Add Purchase Order Button'''[[File:Purchase Order(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Purchase_Order(Create)_-_Step_2.png]]
-#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.  Take note that you can also tag Purchase Requisition Items as an order if there is any.[[File:Budget Process(Purchase Order) - Step 3.png|center|623x623px]][[File:Budget Process(Purchase Order) - Step 4.png|center|624x624px]]<br />
+#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> [[Item Class]] -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.  Take note that you can also tag [[Purchase Requisition]] Items as an order if there is any.[[File:Budget Process(Purchase Order) - Step 3.png|center|623x623px]][[File:Budget Process(Purchase Order) - Step 4.png|center|624x624px]]<br />
 #Click '''Save.'''[[File:Budget Process(Purchase Order) - Step 4.1.png|center|624x624px]]<br />
 =====Creating Purchase Receipt=====
-#Under Main Menu, Go to Purchase then click '''Purchase Receipt'''[[File:Purchase Receipt(Create) - Step 1.png|center|151x151px|link=https://docs.oojeema.com/File:Purchase_Receipt(Create)_-_Step_1.png]]
+#Under Main Menu, Go to Purchase then click [[Purchase Receipt]][[File:Purchase Receipt(Create) - Step 1.png|center|151x151px|link=https://docs.oojeema.com/File:Purchase_Receipt(Create)_-_Step_1.png]]
 #Under Purchase Receipt, Click '''Add Purchase Receipt''' Button[[File:Purchase Receipt(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Purchase_Receipt(Create)_-_Step_2.png]]
 #Select Supplier then Tag the Import Purchase Order / Purchase Order.[[File:Budget Process(Purchase Receipt) - Step 3.png|center|623x623px]][[File:Budget Process(Purchase Receipt) - Step 3.1.png|center|440x440px]]<br />
@@ Line 41: / Line 41: @@
 =====Editing Budget in Accounts Payable=====
-#Under Main Menu, Go to Financials then click '''Accounts Payable'''.[[File:Accounts Payable(Create) - Step 1.png|center|131x131px]]<br />
+#Under Main Menu, Go to Financials then click [[Accounts Payable]].[[File:Accounts Payable(Create) - Step 1.png|center|131x131px]]<br />
 #Under Accounts Payable, Select the Accounts Payable that needs to update its details. Click the Dropdown arrow then click '''Edit'''.[[File:Budget Process(Accounts Payable) - Step 2.png|center|623x623px]]<br />
 #Under Account and Budget Details, you can change the Budget of the Specific Account[[File:Budget Process(Accounts Payable) - Step 3.png|center|567x567px]]<br />
@@ Line 48: / Line 48: @@
 =====Creating Payment Voucher=====
-#Under Main Menu, Go to Financials then click '''Payment Voucher.'''[[File:Payment Voucher(Create) - Step 2.png|center|193x193px]]<br />
+#Under Main Menu, Go to Financials then click [[Payment Voucher]]'''.'''[[File:Payment Voucher(Create) - Step 2.png|center|193x193px]]<br />
 #Under Payment Voucher, click '''Add Payment Voucher'''[[File:Payment Voucher(Create) - Step 1.png|center|438x438px]]<br />
 #Under Payment Voucher, Select Supplier then Tag payables.[[File:Budget Process(Payment Voucher) - Step 3.png|center|623x623px]][[File:Budget Process(Payment Voucher) - Step 3.1.png|center|624x624px]]<br />
@@ Line 57: / Line 57: @@
 =====Creating Disbursement Voucher=====
-#Under Main Menu, Go to Financials then click '''Disbursement Voucher.'''[[File:Disbursement Voucher(Create) - Step 1.png|center|172x172px]]<br />
+#Under Main Menu, Go to Financials then click [[Disbursement Voucher]]'''.'''[[File:Disbursement Voucher(Create) - Step 1.png|center|172x172px]]<br />
 #Under Disbursement Voucher, Click '''Add Disbursement Voucher'''[[File:Disbursement Voucher(Create) - Step 2.png|center|441x441px]]<br />
 #Fill out the required fields.[[File:Budget Process(Disbursement Voucher) - Step 3.png|center|623x623px]]<br />
@@ Line 70: / Line 70: @@
 #Under Main Menu, Click '''Reports.'''[[File:Reports.png|center|624x624px]]<br />
-#Click '''Budget Variance Report''' under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|center|662x662px]]<br />
+#Click [[Budget Variance Report]] under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|center|662x662px]]<br />
-#Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on budget center you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.[[File:Budget Process(Budget Variance Report) - Step 3.png|center|516x516px]]<br />
+#Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on [[Budget Center]] you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.[[File:Budget Process(Budget Variance Report) - Step 3.png|center|516x516px]]<br />
 #The system will notify you that the budget amount has been updated. You can also check the Budget under Maintenance Module to confirm that the budget amount has been updated.[[File:Budget Process(Budget Variance Report) - Step 4.png|center|303x303px]][[File:Budget Process(Budget Variance Report) - Step 4.1.png|center|569x569px]][[File:Budget Process(Budget Variance Report) - Step 4.2.png|center|624x624px]]<br />
@@ Line 77: / Line 77: @@
 #Under Main Menu, Click '''Reports.'''[[File:Reports.png|center|624x624px]]<br />
-#Click '''Budget Variance Report''' under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|link=https://docs.oojeema.com/File:Budget%20Variance%20Report(Export)%20-%20Step%202.png|center|662x662px]]
+#Click [[Budget Variance Report]] under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|link=https://docs.oojeema.com/File:Budget%20Variance%20Report(Export)%20-%20Step%202.png|center|662x662px]]
 #Under Budget Variance Report, Select the Budget that you need to view its Transaction details in Allocated and Actual. Click the Link Amount to view its Summary of Transactions.[[File:Budget Process(View Summarized) - Step 3.png|center|530x530px]]<br />
 #Under Summary of Transactions, You can check the details of the Voucher on Voucher No. Column.[[File:Budget Process(View Summarized) - Step 4.png|center|624x624px]][[File:Budget Process(View Summarized) - Step 4.1.png|center|624x624px]]<br />

@@ Line 69: / Line 69: @@
 =====Updating Budget in Budget Variance Report=====
-#Under Main Menu, Click '''Reports.'''
+#Under Main Menu, Click '''Reports.'''[[File:Reports.png|center|624x624px]]<br />
-#Click '''Budget Variance Report''' under Budget Reports
+#Click '''Budget Variance Report''' under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|center|662x662px]]<br />
-#Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on budget center you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.
+#Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on budget center you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.[[File:Budget Process(Budget Variance Report) - Step 3.png|center|516x516px]]<br />
-#The system will notify you that the budget amount has been updated. You can also check the Budget under Maintenance Module to confirm that the budget amount has been updated.
+#The system will notify you that the budget amount has been updated. You can also check the Budget under Maintenance Module to confirm that the budget amount has been updated.[[File:Budget Process(Budget Variance Report) - Step 4.png|center|303x303px]][[File:Budget Process(Budget Variance Report) - Step 4.1.png|center|569x569px]][[File:Budget Process(Budget Variance Report) - Step 4.2.png|center|624x624px]]<br />
 =====Viewing Summarized Transactions in Budget Variance Report=====
-#Under Main Menu, Click '''Reports.'''
+#Under Main Menu, Click '''Reports.'''[[File:Reports.png|center|624x624px]]<br />
-#Click '''Budget Variance Report''' under Budget Reports
+#Click '''Budget Variance Report''' under Budget Reports[[File:Budget Variance Report(Export) - Step 2.png|link=https://docs.oojeema.com/File:Budget%20Variance%20Report(Export)%20-%20Step%202.png|center|662x662px]]
-#Under Budget Variance Report, Select the Budget that you need to view its Transaction details in Allocated and Actual. Click the Link Amount to view its Summary of Transactions.
+#Under Budget Variance Report, Select the Budget that you need to view its Transaction details in Allocated and Actual. Click the Link Amount to view its Summary of Transactions.[[File:Budget Process(View Summarized) - Step 3.png|center|530x530px]]<br />
-#Under Summary of Transactions, You can check the details of the Voucher on Voucher No. Column.
+#Under Summary of Transactions, You can check the details of the Voucher on Voucher No. Column.[[File:Budget Process(View Summarized) - Step 4.png|center|624x624px]][[File:Budget Process(View Summarized) - Step 4.1.png|center|624x624px]]<br />
 =====Budget Tracking=====
-*Purchase Order Transactions (Import/Local) with Budget applied will be move to Allocated Amount.
+*Purchase Order Transactions (Import/Local) with Budget applied will be move to Allocated Amount.[[File:Budget Process(Budget Tracking) - 1.png|center|547x547px]][[File:Budget Process(Budget Tracking) - 1.1.png|center|537x537px]][[File:Budget Process(Budget Tracking) - 1.2.png|center|532x532px]]<br />
-*Once the transactions are paid and posted. Allocated budget amount will be move to Actual Amount
+*Once the transactions are paid and posted. Allocated budget amount will be move to Actual Amount[[File:Budget Process(Budget Tracking) - 2.png|center|525x525px]][[File:Budget Process(Budget Tracking) - 2.1.png|center|624x624px]][[File:Budget Process(Budget Tracking) - 2.2.png|center|624x624px]]<br />

@@ Line 3: / Line 3: @@
 =====Creating Budget Center=====
-#Under Main Menu, Go to Maintenance then click '''Budget Center.'''
+#Under Main Menu, Go to Maintenance then click '''Budget Center.'''[[File:Budget Center(Create) - Step 1.png|center|290x290px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_1.png]]
-#Under Budget Center, Click '''Add Budget Center''' Button
+#Under Budget Center, Click '''Add Budget Center''' Button[[File:Budget Center(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_2.png]]
-#Fill out the required fields then Click '''Save'''
+#Fill out the required fields then Click '''Save'''[[File:Budget Center(Create) - Step 3.png|center|624x624px|link=https://docs.oojeema.com/File:Budget_Center(Create)_-_Step_3.png]]<br />
 =====Adding Budget from Budget Center=====
-#Under Main Menu, Go to Maintenance then click '''Budget.'''
+#Under Main Menu, Go to Maintenance then click '''Budget.'''[[File:Budget(Create) - Step 1.png|link=https://docs.oojeema.com/File:Budget(Create)%20-%20Step%201.png|center|194x194px]]
-#Under Budget, Click '''Add Budget Button'''
+#Under Budget, Click '''Add Budget Button'''[[File:Budget(Create) - Step 2.png|center|579x579px|link=https://docs.oojeema.com/File:Budget(Create)_-_Step_2.png]]
-#Fill Out the required fields, please do note under '''''Budget Check''''' that if Monitored is chosen, that the system will give notification if you exceed on the allotted budget amount but still allow to save the transaction. Else if Controlled is chosen, the system will not allow to proceed to the transaction if the amount exceed on the allotted budget amount.
+#Fill Out the required fields, please do note under '''''Budget Check''''' that if Monitored is chosen, that the system will give notification if you exceed on the allotted budget amount but still allow to save the transaction. Else if Controlled is chosen, the system will not allow to proceed to the transaction if the amount exceed on the allotted budget amount.[[File:Budget Process(Add Budget) - Step 3.png|center|623x623px]]<br />
-#Fill Out the account budget then click '''Save.'''
+#Fill Out the account budget then click '''Save.'''[[File:Budget Process(Add Budget) - Step 4.png|center|624x624px]]<br />
-#Under Budget, ask approval to the approver to approve the budget. For approvers, select the budget that needs to approved or reject. Click the Drop-down button then click '''Approve / Reject.'''
+#Under Budget, ask approval to the approver to approve the budget. For approvers, select the budget that needs to approved or reject. Click the Drop-down button then click '''Approve / Reject.'''[[File:Budget Process(Add Budget) - Step 5.png|center|623x623px]]<br />
-#Click '''Confirm''' to approve / reject the budget
+#Click '''Confirm''' to approve / reject the budget[[File:Budget Process(Add Budget) - Step 6.png|center|303x303px]]<br />
 ====Financial Transaction====
@@ Line 20: / Line 20: @@
 =====Creating Import Purchase Order with Budget=====
-#Under Main Menu, Go to Purchase then click '''Import Purchase Order.'''
+#Under Main Menu, Go to Purchase then click '''Import Purchase Order.'''[[File:Import Purchase Order(Create) - Step 1.png|link=https://docs.oojeema.com/File:Import%20Purchase%20Order(Create)%20-%20Step%201.png|center|144x144px]]
-#Under Import Purchase Order, Click '''Add''' '''Import Purchase Order Button'''.
+#Under Import Purchase Order, Click '''Add''' '''Import Purchase Order Button'''.[[File:Import Purchase Order(Create) - Step 2.png|center|624x624px|link=https://docs.oojeema.com/File:Import_Purchase_Order(Create)_-_Step_2.png]]
-#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.
+#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.[[File:Budget Process(Import Purchase Order) - Step 3.png|center|623x623px]][[File:Budget Process(Import Purchase Order) - Step 3.1.png|center|624x624px]]<br />
-#Click '''Save.'''
+#Click '''Save.'''[[File:Budget Process(Import Purchase Order) - Step 4.png|center|623x623px]]<br />
 =====Creating Purchase Order with Budget=====
-#Under Main Menu, Go to Purchase then click '''Purchase Order.'''
+#Under Main Menu, Go to Purchase then click '''Purchase Order.'''[[File:Purchase Order(Create) - Step 1.png|center|153x153px|link=https://docs.oojeema.com/File:Purchase_Order(Create)_-_Step_1.png]]
-#Under Purchase Order, Click '''Add Purchase Order Button'''
+#Under Purchase Order, Click '''Add Purchase Order Button'''[[File:Purchase Order(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Purchase_Order(Create)_-_Step_2.png]]
-#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.  Take note that you can also tag Purchase Requisition Items as an order if there is any.
+#Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.  Take note that you can also tag Purchase Requisition Items as an order if there is any.[[File:Budget Process(Purchase Order) - Step 3.png|center|623x623px]][[File:Budget Process(Purchase Order) - Step 4.png|center|624x624px]]<br />
-#Click '''Save.'''
+#Click '''Save.'''[[File:Budget Process(Purchase Order) - Step 4.1.png|center|624x624px]]<br />
-===== Creating Purchase Receipt =====
+=====Creating Purchase Receipt=====
-# Under Main Menu, Go to Purchase then click '''Purchase Receipt'''
+#Under Main Menu, Go to Purchase then click '''Purchase Receipt'''[[File:Purchase Receipt(Create) - Step 1.png|center|151x151px|link=https://docs.oojeema.com/File:Purchase_Receipt(Create)_-_Step_1.png]]
-# Under Purchase Receipt, Click '''Add Purchase Receipt''' Button
+#Under Purchase Receipt, Click '''Add Purchase Receipt''' Button[[File:Purchase Receipt(Create) - Step 2.png|center|623x623px|link=https://docs.oojeema.com/File:Purchase_Receipt(Create)_-_Step_2.png]]
-# Select Supplier then Tag the Import Purchase Order / Purchase Order.
+#Select Supplier then Tag the Import Purchase Order / Purchase Order.[[File:Budget Process(Purchase Receipt) - Step 3.png|center|623x623px]][[File:Budget Process(Purchase Receipt) - Step 3.1.png|center|440x440px]]<br />
-# Fill out the required fields, then click '''Save.'''
+#Fill out the required fields, then click '''Save.'''[[File:Budget Process(Purchase Receipt) - Step 4.png|center|623x623px]]<br />
-===== Editing Budget in Accounts Payable =====
+=====Editing Budget in Accounts Payable=====
-# Under Main Menu, Go to Financials then click '''Accounts Payable'''.
+#Under Main Menu, Go to Financials then click '''Accounts Payable'''.[[File:Accounts Payable(Create) - Step 1.png|center|131x131px]]<br />
-# Under Accounts Payable, Select the Accounts Payable that needs to update its details. Click the Dropdown arrow then click '''Edit'''.
+#Under Accounts Payable, Select the Accounts Payable that needs to update its details. Click the Dropdown arrow then click '''Edit'''.[[File:Budget Process(Accounts Payable) - Step 2.png|center|623x623px]]<br />
-# Under Account and Budget Details, you can change the Budget of the Specific Account
+#Under Account and Budget Details, you can change the Budget of the Specific Account[[File:Budget Process(Accounts Payable) - Step 3.png|center|567x567px]]<br />
-# Click '''Save''' to apply changes.
+#Click '''Save''' to apply changes.
-===== Creating Payment Voucher =====
+=====Creating Payment Voucher=====
-# Under Main Menu, Go to Financials then click '''Payment Voucher.'''
+#Under Main Menu, Go to Financials then click '''Payment Voucher.'''[[File:Payment Voucher(Create) - Step 2.png|center|193x193px]]<br />
-# Under Payment Voucher, click '''Add Payment Voucher'''
+#Under Payment Voucher, click '''Add Payment Voucher'''[[File:Payment Voucher(Create) - Step 1.png|center|438x438px]]<br />
-# Under Payment Voucher, Select Supplier then Tag payables.
+#Under Payment Voucher, Select Supplier then Tag payables.[[File:Budget Process(Payment Voucher) - Step 3.png|center|623x623px]][[File:Budget Process(Payment Voucher) - Step 3.1.png|center|624x624px]]<br />
-# Complete Transaction in Accounting Details then click '''Save.'''
+#Complete Transaction in Accounting Details then click '''Save.'''[[File:Budget Process(Payment Voucher) - Step 4.png|center|623x623px]]<br />
-# Select the newly created Payment Voucher. Click the drop-down arrow then Click '''Post.'''
+#Select the newly created Payment Voucher. Click the drop-down arrow then Click '''Post.'''[[File:Budget Process(Payment Voucher) - Step 5.png|center|500x500px]]<br />
-# Click '''Yes''' on the confirmation to complete the process.
+#Click '''Yes''' on the confirmation to complete the process.[[File:Budget Process(Payment Voucher) - Step 6.png|center|288x288px]]<br />
-===== Creating Disbursement Voucher =====
+=====Creating Disbursement Voucher=====
-# Under Main Menu, Go to Financials then click '''Disbursement Voucher.'''
+#Under Main Menu, Go to Financials then click '''Disbursement Voucher.'''[[File:Disbursement Voucher(Create) - Step 1.png|center|172x172px]]<br />
-# Under Disbursement Voucher, Click '''Add Disbursement Voucher'''
+#Under Disbursement Voucher, Click '''Add Disbursement Voucher'''[[File:Disbursement Voucher(Create) - Step 2.png|center|441x441px]]<br />
-# Fill out the required fields.
+#Fill out the required fields.[[File:Budget Process(Disbursement Voucher) - Step 3.png|center|623x623px]]<br />
-# Fill out the required fields under Accounting Details. Take note that you can also assign a budget on a project.
+#Fill out the required fields under Accounting Details. Take note that you can also assign a budget on a project.[[File:Budget Process(Disbursement Voucher) - Step 4.png|center|624x624px]]<br />
-# Click '''Save'''
+#Click '''Save'''
-# Select the newly created Disbursement Voucher, click the drop-down arrow then click Post.
+#Select the newly created Disbursement Voucher, click the drop-down arrow then click '''Post.'''[[File:Budget Process(Disbursement Voucher) - Step 6.png|center|623x623px]]<br />
-# Click '''yes''' on the confirmation to complete the Posting Process.
+#Click '''yes''' on the confirmation to complete the Posting Process.[[File:Budget Process(Disbursement Voucher) - Step 7.png|center|293x293px]]<br />
 ====Budget Variance Report====
@@ Line 69: / Line 69: @@
 =====Updating Budget in Budget Variance Report=====
-# Under Main Menu, Click '''Reports.'''
+#Under Main Menu, Click '''Reports.'''
-# Click '''Budget Variance Report''' under Budget Reports
+#Click '''Budget Variance Report''' under Budget Reports
-# Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on budget center you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.
+#Under Yearly Tab, You can update the budget on the Budget Column. You can also filter the Budget Center and Account to quickly find the record that needed to update its Budget. Take note if there is an assigned budget amount on budget center you can view its monthly budget in the monthly tab which is computed by dividing the yearly budget by 12. You can also filter the month and year range in the monthly tab to quickly find the record for that budget.
-# The system will notify you that the budget amount has been updated. You can also check the Budget under Maintenance Module to confirm that the budget amount has been updated.
+#The system will notify you that the budget amount has been updated. You can also check the Budget under Maintenance Module to confirm that the budget amount has been updated.
 =====Viewing Summarized Transactions in Budget Variance Report=====
-# Under Main Menu, Click '''Reports.'''
+#Under Main Menu, Click '''Reports.'''
-# Click '''Budget Variance Report''' under Budget Reports
+#Click '''Budget Variance Report''' under Budget Reports
-# Under Budget Variance Report, Select the Budget that you need to view its Transaction details in Allocated and Actual. Click the Link Amount to view its Summary of Transactions.
+#Under Budget Variance Report, Select the Budget that you need to view its Transaction details in Allocated and Actual. Click the Link Amount to view its Summary of Transactions.
-# Under Summary of Transactions, You can check the details of the Voucher on Voucher No. Column.
+#Under Summary of Transactions, You can check the details of the Voucher on Voucher No. Column.
 =====Budget Tracking=====
-* Purchase Order Transactions (Import/Local) with Budget applied will be move to Allocated Amount.
+*Purchase Order Transactions (Import/Local) with Budget applied will be move to Allocated Amount.
-* Once the transactions are paid and posted. Allocated budget amount will be move to Actual Amount
+*Once the transactions are paid and posted. Allocated budget amount will be move to Actual Amount

@@ Line 1: / Line 1: @@
-==== Budget ====
+====Budget====
-===== Creating Budget Center =====
+=====Creating Budget Center=====
-===== Adding Budget from Budget Center =====
+# Under Main Menu, Go to Maintenance then click '''Budget Center.'''
-==== Financial Transaction ====
+=====Adding Budget from Budget Center=====
-===== Creating Import Purchase Order with Budget =====
+# Under Main Menu, Go to Maintenance then click '''Budget.'''
-===== Creating Purchase Order with Budget =====
+====Financial Transaction====
-==== Budget Variance Report ====
+=====Creating Import Purchase Order with Budget=====
-===== Updating Budget in Budget Variance Report =====
+# Under Main Menu, Go to Purchase then click '''Import Purchase Order.'''
-===== Viewing Summarized Transactions in Budget Variance Report =====
+=====Creating Purchase Order with Budget=====
-===== Budget Tracking =====
+# Under Main Menu, Go to Purchase then click '''Purchase Order.'''