Fixed Asset Master - Revision history

Gelo at 04:36, 4 May 2021

2021-05-04T04:36:21Z

Gelo at 06:17, 15 April 2021

2021-04-15T06:17:45Z

Gelo at 04:30, 3 March 2021

2021-03-03T04:30:08Z

Gelo at 05:12, 27 January 2021

2021-01-27T05:12:21Z

Gelo at 06:13, 26 January 2021

2021-01-26T06:13:28Z

Gelo at 05:10, 28 December 2020

2020-12-28T05:10:15Z

Gelo at 05:09, 28 December 2020

2020-12-28T05:09:33Z

Gelo at 03:37, 26 October 2020

2020-10-26T03:37:05Z

Gelo: Created page with "'''Fixed Asset Master''' This maintenance screen allows the users to configure Fixed assets master data records for asset transactions. '''Fixed Asset Master Record List'''..."

2020-10-07T06:21:56Z

Created page with "'''Fixed Asset Master''' This maintenance screen allows the users to configure Fixed assets master data records for asset transactions. '''Fixed Asset Master Record List'''..."

New page

'''Fixed Asset Master'''

This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.

'''Fixed Asset Master Record List'''
[[File:Fixed Asset Master Record List.png|center|thumb|Fixed Asset Master Record List]]

'''Adding Fixed Asset Master'''
[[File:Adding Fixed Asset Master.png|center|thumb|868x868px|Adding Fixed Asset Master]]
{| class="wikitable"
!Field
!Description
!Expected Values
|-
|1.Asset Number(Bar Code)
|•Reference Number for the Asset
|•Number
|-
|2.Asset Class
|•Asset Class assigned in the Fixed Asset Master
|•Asset Class Provided in Fixed Asset Class Maintenance Module
|-
|3.Asset Name
|•Name of the Asset
|•Alphanumeric
|-
|4.Item-Code
|•Item Reference Code
|•Item Code List provided in the field
|-
|5.Sub-Number
|•Number of the Sub Asset
|•Number
|-
|6.Serial Number/Engine Number
|•Serial Number of the Asset
|•Number
|-
|7.Description
|•Description of the Asset
|•Alphanumeric
|-
|8.Asset Location
|•Location of the Asset
|•Alphanumberic
|-
|9.Budget Center
|•Budget Center assigned in the Asset
|•Budget Center List provided in Budget Center Maintenance Module
|-
|10.Accountable Person
|•Person in charge on the Asset
|•Alphanumeric
|-
|11.Retirement Date
|•Date of Retirement of the Accountable Person
|•Date
|-
|12.Commissioning Date
|•Date of Commission of the Accountable Person
|•Date
|}

'''Editing Fixed Asset Master'''
[[File:Editing Fixed Asset Master.png|center|thumb|868x868px|Editing Fixed Asset Master]]
{| class="wikitable"
!Field
!Description
!Expected Values
|-
|1.Asset Class
|•Asset Class assigned in the Fixed Asset Master
|•Asset Class Provided in Fixed Asset Class Maintenance Module
|-
|2.Asset Name
|•Name of the Asset
|•Alphanumeric
|-
|3.Item-Code
|•Item Reference Code
|•Item Code List provided in the field
|-
|4.Sub-Number
|•Number of the Sub Asset
|•Number
|-
|5.Serial Number/Engine Number
|•Serial Number of the Asset
|•Number
|-
|6.Description
|•Description of the Asset
|•Alphanumeric
|-
|7.Asset Location
|•Location of the Asset
|•Alphanumberic
|-
|8.Budget Center
|•Budget Center assigned in the Asset
|•Budget Center List provided in Budget Center Maintenance Module
|-
|9.Accountable Person
|•Person in charge on the Asset
|•Alphanumeric
|-
|10.Retirement Date
|•Date of Retirement of the Accountable Person
|•Date
|-
|11.Commissioning Date
|•Date of Commission of the Accountable Person
|•Date
|}
'''Fixed Asset Master Option'''
[[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]

'''Fixed Asset Master Record Option'''
[[File:Fixed Asset Master Record Option.png|center|thumb|Fixed Asset Master Record Option]]

'''Fixed Asset Master Viewing Record'''
[[File:Fixed Asset Master View Record.png|center|thumb|Fixed Asset Master View Record]]
<br />

@@ Line 1: / Line 1: @@
 <div style="text-align: center;">
-[[Maintenance]] | [[Fixed Asset Class]] | [[Fixed Asset Master]] | [[Chart of Account]]
+[[Maintenance]] | [[Budget Center]] | [[Fixed Asset Class]] | [[Fixed Asset Master Aids]] | [[Chart of Account]]
 </div>
 ==Fixed Asset Master==
 This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
 =====Fixed Asset Master Record List=====

@@ Line 56: / Line 56: @@
 |-
 |11.Retirement Date
-|•Date of Retirement of the Accountable Person
+|•Date of Retirement of the Asset
 |•Date
 |-
 |12.Commissioning Date
-|•Date of Commission of the Accountable Person
+|•Date of Commission of the Asset
 |•Date
 |}
@@ Line 112: / Line 112: @@
 |}Notes:
-* Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
+*Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
 <br />
@@ Line 212: / Line 212: @@
 |}Notes:
-* Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
+*Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
 [[File:Editing Fixed Asset Master(Accounting Details).png|center|thumb|867x867px|Editing Fixed Asset Master(Accounting Details)]]

@@ Line 66: / Line 66: @@
 Notes:
-* [[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
+*Asset Number is a unique field, it cannot be edited once the user proceed with its creation.
 **This can be seen in [[Budget Center]] Maintenance Module.
 **[[Budget Center]] is a requirement when creating a [[Fixed Asset Master]] record.
-* Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
+*Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
-** This can be seen in [[Fixed Asset Class]] Maintenance Module.
+**This can be seen in [[Fixed Asset Class]] Maintenance Module.
-** [[Fixed Asset Class|Asset Class]] is a requirement when creating a [[Fixed Asset Master]] record.
+**[[Fixed Asset Class|Asset Class]] is a requirement when creating a [[Fixed Asset Master]] record.
-* All fields and tabs should be filled up since those details are needed on simulating a [[Depreciation Run]]
+*All fields and tabs should be filled up since those details are needed on simulating a [[Depreciation Run]]
-* For detailed instructions on how to create a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
+*For detailed instructions on how to create a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
 =====Editing Fixed Asset Master=====
-[[File:Editing Fixed Asset Master.png|center|thumb|868x868px|Editing Fixed Asset Master]]
+[[File:Editing Fixed Asset Master(Asset Details).png|center|thumb|868x868px|Editing Fixed Asset Master(Asset Details)]]
 {| class="wikitable"
 !Field
@@ Line 128: / Line 186: @@
 |}Notes:
-* [[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
+*[[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
 **This can be seen in [[Budget Center]] Maintenance Module.
 **[[Budget Center]] is a requirement when creating a [[Fixed Asset Master]] record.
-* Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
+*Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
-** This can be seen in [[Fixed Asset Class]] Maintenance Module.
+**This can be seen in [[Fixed Asset Class]] Maintenance Module.
-* All fields and tabs should be filled up since those details are needed on simulating a [[Depreciation Run]].
+* Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
 =====Fixed Asset Master Option=====
 [[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]Notes:
-* For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
+*For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
 =====Fixed Asset Master Record Option=====
@@ Line 150: / Line 245: @@
 *Fixed Asset Masters cannot be edited when the status of the record is '''CANCELLED''' or '''RETIRED'''
 **Retired Assets will continue its depreciation calculations until the date it is tag as retired.
-* For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
+*For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
 =====Fixed Asset Master Viewing Record=====
@@ Line 158: / Line 253: @@
 *The user can edit the details while viewing the record.
-* For detailed instructions on how to View a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master|here]].
+*For detailed instructions on how to View a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master|here]].
 {| class="wikitable"

@@ Line 1: / Line 1: @@
 ==Fixed Asset Master==
 This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
@@ Line 16: / Line 19: @@
 |•Number
 |-
-|2.Asset Class
+|2.[[Fixed Asset Class|Asset Class]]
 |•Asset Class assigned in the Fixed Asset Master
 |•Asset Class Provided in Fixed Asset Class Maintenance Module
@@ Line 44: / Line 47: @@
 |•Alphanumberic
 |-
-|9.Budget Center
+|9.[[Budget Center]]
 |•Budget Center assigned in the Asset
 |•Budget Center List provided in Budget Center Maintenance Module
@@ Line 63: / Line 66: @@
 Notes:
-*Budget Centers and Asset Class can be used as long as their status on their modules are "ACTIVE"
+* [[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
-**These modules are both required when creating or editing Fixed Asset Master.<br />
+**This can be seen in [[Budget Center]] Maintenance Module.
 =====Editing Fixed Asset Master=====
@@ Line 116: / Line 126: @@
 |•Date of Commission of the Accountable Person
 |•Date
-|}
+|}Notes:
 =====Fixed Asset Master Option=====
-[[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]
+[[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]Notes:
 =====Fixed Asset Master Record Option=====
@@ Line 126: / Line 148: @@
 Notes:
-*Fixed Asset Masters cannot be edited when the status of the record is "CANCELLED" or "RETIRED"
+*Fixed Asset Masters cannot be edited when the status of the record is '''CANCELLED''' or '''RETIRED'''
 **Retired Assets will continue its depreciation calculations until the date it is tag as retired.
 =====Fixed Asset Master Viewing Record=====
@@ Line 134: / Line 157: @@
 *The user can edit the details while viewing the record.

@@ Line 1: / Line 1: @@
-== Fixed Asset Master ==
+==Fixed Asset Master==
 This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
-===== Fixed Asset Master Record List =====
+=====Fixed Asset Master Record List=====
 [[File:Fixed Asset Master Record List.png|center|thumb|Fixed Asset Master Record List]]
-=====  Adding Fixed Asset Master =====
+=====Adding Fixed Asset Master=====
 [[File:Adding Fixed Asset Master.png|center|thumb|868x868px|Adding Fixed Asset Master]]
 {| class="wikitable"
@@ Line 66: / Line 66: @@
 **These modules are both required when creating or editing Fixed Asset Master.<br />
-===== Editing Fixed Asset Master =====
+=====Editing Fixed Asset Master=====
 [[File:Editing Fixed Asset Master.png|center|thumb|868x868px|Editing Fixed Asset Master]]
 {| class="wikitable"
@@ Line 118: / Line 118: @@
 |}
-===== Fixed Asset Master Option =====
+=====Fixed Asset Master Option=====
 [[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]
-=====  '''Fixed Asset Master Record Option''' =====
+=====Fixed Asset Master Record Option=====
 [[File:Fixed Asset Master Record Option.png|center|thumb|Fixed Asset Master Record Option]]
@@ Line 129: / Line 129: @@
 **Retired Assets will continue its depreciation calculations until the date it is tag as retired.
-===== Fixed Asset Master Viewing Record =====
+=====Fixed Asset Master Viewing Record=====
 [[File:Fixed Asset Master View Record.png|center|thumb|Fixed Asset Master View Record]]
 <br />Notes:
 *The user can edit the details while viewing the record.

@@ Line 1: / Line 1: @@
 <div style="text-align: center;">
 [[Maintenance]] | [[Fixed Asset Class]] | [[Fixed Asset Master]] | [[Chart of Account]]
-</div><br />
+</div>
 ==Fixed Asset Master==
 This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
@@ Line 134: / Line 134: @@
 |}
 =====Editing Fixed Asset Master=====
-[[File:Editing Fixed Asset Master(Asset Details).png|center|thumb|868x868px|Editing Fixed Asset Master(Asset Details)]]
+[[File:Editing Fixed Asset Master - Asset Details.png|center|thumb|1055x1055px|Editing Fixed Asset Master - Asset Details]]
 <br />
 {| class="wikitable"
@@ Line 141: / Line 141: @@
 !Expected Values
 |-
-|1.Asset Class
+|1.Asset Number(Bar Code)
 |•Asset Class assigned in the Fixed Asset Master
 |•Asset Class Provided in Fixed Asset Class Maintenance Module
 |-
-|2.Asset Name
+|3.Asset Name
 |•Name of the Asset
 |•Alphanumeric
 |-
-|3.Item-Code
+|4.Item-Code
 |•Item Reference Code
 |•Item Code List provided in the field
 |-
-|4.Sub-Number
+|5.Sub-Number
 |•Number of the Sub Asset
 |•Number
 |-
-|5.Serial Number/Engine Number
+|6.Serial Number/Engine Number
 |•Serial Number of the Asset
 |•Number
 |-
-|6.Description
+|7.Description
 |•Description of the Asset
 |•Alphanumeric
 |-
-|7.Asset Location
+|8.Asset Location
 |•Location of the Asset
 |•Alphanumberic
 |-
-|8.Budget Center
+|9.[[Budget Center]]
 |•Budget Center assigned in the Asset
 |•Budget Center List provided in Budget Center Maintenance Module
 |-
-|9.Accountable Person
+|10.Accountable Person
 |•Person in charge on the Asset
 |•Alphanumeric
 |-
-|10.Retirement Date
+|11.Retirement Date
-|•Date of Retirement of the Accountable Person
+|•Date of Retirement of the Asset
 |•Date
 |-
-|11.Commissioning Date
+|12.Commissioning Date
-|•Date of Commission of the Accountable Person
+|•Date of Commission of the Asset
 |•Date
 |}Notes:
@@ Line 196: / Line 200: @@
 *For detailed instructions on how to edit a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
 <br />
 {| class="wikitable"
 !Field
@@ Line 203: / Line 207: @@
 !Expected Values
 |-
-|1.Remaining Useful Life(Months)
+|1.Asset Number(Bar Code)
 |•Remaining Lifespan of a Fixed Asset
 |•Number
 |-
-|2.Salvage Value
+|4.Original Useful Life(Months)
 |•The estimated book value of an asset after depreciation is complete.
 |•Number/Amount
@@ Line 214: / Line 246: @@
 *Original Useful Life(Months), Depreciation Month(Start), Capitalized Cost, Purchase Value, and Book Value cannot be edited once the Fixed Asset has been created.
-[[File:Editing Fixed Asset Master(Accounting Details).png|center|thumb|867x867px|Editing Fixed Asset Master(Accounting Details)]]
+<br />
 <br />
 {| class="wikitable"
@@ Line 221: / Line 254: @@
 !Expected Values
 |-
-|1.GL Account(Asset)
+|1.Asset Number(Bar Code)
 |•Assigned General Ledger Account for Asset
 |•Account List under Chart of Account Maintenance Module
 |-
-|2.GL Account(Acc Dep)
+|4.GL Account(Acc Dep)
 |•Assigned General Ledger Account for Accumulate Depreciation
 |•Account List under Chart of Account Maintenance Module
 |-
-|3.GL Account(Depreciation Expense)
+|5.GL Account(Depreciation Expense)
 |•Assigned General Ledger Account for Depreciation Expense
 |•Account List under Chart of Account Maintenance Module
-|}
+|}<br />
 =====Fixed Asset Master Option=====
 [[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]Notes:

@@ Line 63: / Line 63: @@
 |}
 '''Editing Fixed Asset Master'''
@@ Line 122: / Line 126: @@
 [[File:Fixed Asset Master Record Option.png|center|thumb|Fixed Asset Master Record Option]]
 '''Fixed Asset Master Viewing Record'''
 [[File:Fixed Asset Master View Record.png|center|thumb|Fixed Asset Master View Record]]
-<br />
+<br />Notes: