Expense Transaction

Expense | Expense Transaction | Issue Payment Expense | Expense Job Aids

Creating Expense Transaction

Allows the user create Expense Transactions.

Requirements before creating a Expense Transaction

• The user should setup the following Maintenance Module in order to proceed on using the Expense Module
  1. Chart of Account
  2. Vendors
  3. Tax
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Chart of Accounts Job Aids
  2. Vendors Job Aids
  3. Tax Aids

Expense Menu List

Field	Description	Expected Output
1.Expense No.	Purchase Reference Number once the transaction was generated	Auto Generated
2.Vendor	Name of the Vendor in the Transaction	Vendor List from the Vendor Maintenance Module
3.Date	Date when the transaction is created	Date
4.Document Number	Document Reference No in the Expense Transaction	Numeric
5.Notes	Any notes and descriptions related to the Expense Transaction	Alphanumeric
6.Expense Account	Expense Account in the Transaction	Account List from the Chart of Account Maintenance Module
7.Description	Description of the Expense Account	Alphanumeric
8.Credit Account	Credit Account to be used in an Expense Account	Account List from the Chart of Account Maintenance Module
9.Price	Price per quantity of an Item	Numeric
10.Tax	Tax to be applied per Item	Tax List from the Tax Maintenance Module
11.Amount	Total Amount of the item base on its price and its quantity	Numeric
12.Delete	Allows the user to delete a specific item line	Yes or No
13.Add New Line	Allows the user to add an item line	Additional item line