Discussion

Difference between revisions of "Disbursement Voucher"

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== Disbursement Voucher ==
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<div style="text-align: center;">
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[[Financials]] | [[Disbursement Voucher]]
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</div><br />
 +
==Disbursement Voucher==
 
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
 
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
  
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===== Disbursement Voucher Record List =====
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=====Disbursement Voucher Record List=====
 
[[File:Disbursement Voucher Record List.png|center|thumb|Disbursement Voucher Record List.]]
 
[[File:Disbursement Voucher Record List.png|center|thumb|Disbursement Voucher Record List.]]
  
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===== Adding Disbursement Voucher =====
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=====Adding Disbursement Voucher=====
 
[[File:Adding Disbursement Voucher.png|center|thumb|864x864px|Adding Disbursement Voucher]]
 
[[File:Adding Disbursement Voucher.png|center|thumb|864x864px|Adding Disbursement Voucher]]
 
{| class="wikitable"
 
{| class="wikitable"
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!Expected Values
 
!Expected Values
 
|-
 
|-
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|1.Supplier
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|1.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List provided in the Supplier  Maintenance Module
 
|•Supplier List provided in the Supplier  Maintenance Module
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
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|6.Budget
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|6.[[Budget]]
 
|•Budget to be used in the Transaction
 
|•Budget to be used in the Transaction
 
|•Budget List
 
|•Budget List
 
|-
 
|-
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|7.Account
+
|7.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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Notes:
 
Notes:
  
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*Supplier record should be "ACTIVE" when creating or editing a Disbursement Voucher.
+
*Supplier record should be '''ACTIVE''' when creating or editing a Disbursement Voucher.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**This can be seen in [[Supplier]] Maintenance Module
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*Budget should on "ACTIVE" status when using it upon creating or editing a transaction.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
*Budget should on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be "ACTIVE" when creating or editing a Debit Memo Transaction.</span>
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**This can be seen in [[Budget]] Maintenance Module
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**List of Accounts can be found on Chart of Accounts under Maintenance Module.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
**INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
+
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 +
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 +
**'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
  
 
<br />
 
<br />
  
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===== Editing Disbursement Voucher =====
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=====Editing Disbursement Voucher=====
 
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher|link=https://docs.oojeema.com/File:Editing_Disbursement_Voucher.png]]
 
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher|link=https://docs.oojeema.com/File:Editing_Disbursement_Voucher.png]]
 
{| class="wikitable"
 
{| class="wikitable"
Line 67: Line 73:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Supplier
+
|1.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List provided in the Supplier  Maintenance Module
 
|•Supplier List provided in the Supplier  Maintenance Module
Line 87: Line 93:
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|6.Budget
+
|6.[[Budget]]
 
|•Budget to be used in the Transaction
 
|•Budget to be used in the Transaction
 
|•Budget List
 
|•Budget List
 
|-
 
|-
−
|7.Account
+
|7.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
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|}<span style="color: rgb(51, 51, 51); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-size: 15px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"></span>
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|}Notes:<span style="color: rgb(51, 51, 51); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-size: 15px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"></span>
  
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===== Disbursement Voucher Options =====
+
*Supplier record should be '''ACTIVE''' when creating or editing a Disbursement Voucher.
 +
**This can be seen in [[Supplier]] Maintenance Module
 +
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
*Budget should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Budget]] Maintenance Module
 +
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
 
 +
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 +
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 +
**'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
 +
 
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
 +
 
 +
=====Disbursement Voucher Options=====
 
[[File:Disbursement Voucher Options.png|center|thumb|Disbursement Voucher Options]]
 
[[File:Disbursement Voucher Options.png|center|thumb|Disbursement Voucher Options]]
  
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===== Disbursement Voucher Record Options =====
+
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
 +
 
 +
=====Disbursement Voucher Record Options=====
 
[[File:Disbursement Voucher Record Options.png|center|thumb|Disbursement Voucher Record Options]]
 
[[File:Disbursement Voucher Record Options.png|center|thumb|Disbursement Voucher Record Options]]
  
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===== Disbursement Voucher View Record =====
+
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
 +
 
 +
=====Disbursement Voucher View Record=====
 
[[File:Disbursement Voucher View Record.png|center|thumb|Disbursement Voucher View Record]]
 
[[File:Disbursement Voucher View Record.png|center|thumb|Disbursement Voucher View Record]]
 
Notes:
 
Notes:
  
−
*The user can edit the details when Viewing the record.<br />
+
*The user can edit the details when Viewing the record.
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
 +
 
 +
<br />
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Financials
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|[[Financials]]<nowiki> | </nowiki>[[Disbursement Voucher]]
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|-
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|Maintenance
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|[[Supplier]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Budget]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 +
|-
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|Maintenance Aids
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|[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Budget Aids]]
 +
|}

Revision as of 13:37, 18 January 2021


Disbursement Voucher

Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.

Disbursement Voucher Record List
File:Disbursement Voucher Record List.png
Disbursement Voucher Record List.
Adding Disbursement Voucher
File:Adding Disbursement Voucher.png
Adding Disbursement Voucher
Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Budget •Budget to be used in the Transaction •Budget List
7.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Budget should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Budget Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here


Editing Disbursement Voucher
File:Editing Disbursement Voucher.png
Editing Disbursement Voucher
Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Budget •Budget to be used in the Transaction •Budget List
7.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Budget should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Budget Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Options
File:Disbursement Voucher Options.png
Disbursement Voucher Options
  • For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Record Options
File:Disbursement Voucher Record Options.png
Disbursement Voucher Record Options
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher View Record
File:Disbursement Voucher View Record.png
Disbursement Voucher View Record

Notes:

  • The user can edit the details when Viewing the record.
  • For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here


Categories:
Modules
Financials Financials | Disbursement Voucher
Maintenance Supplier | Chart of Account | Budget
Job Aid Modules
Maintenance Aids Supplier Aids | Chart of Accounts Aids | Budget Aids
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