Currency

Maintenance | Exchange Rate

Currency

This maintenance screen allows users to configure and add the currencies that will be used on their transaction.

Currency Record List

• Currency can be used on Payment Voucher, Import Purchase Order, Debit Voucher, Accounts Payable and when assigning Exchange Rate
  • This can be used as long as the Currency status is still ACTIVE
    • The currency cannot be used in the transactions if it is in INACTIVE status but can still be used in old transactions.

Adding Currency

1. Click Currency under Maintenance Menu
2. Under Currency Screen, Click Add Currency
3. Fill out the necessary fields then click Save.

Field	Description	Allowed Inputs	Restricted Inputs	Character Limit	Required Field
1.Currency Code	•Reference Code for Currency	•Alphanumeric	Special Characters	3	Yes
2.Currency Name	•Name of Currency	•Alphanumeric	None	15	Yes

Notes:

• Currency Code is a unique field, it cannot be edited once created.

Viewing Currency

1. Go to Maintenance then click Currency
2. Select a Currency record that needs to view its details. Click the drop-down arrow then click View.
3. The user has an option to edit the Currency record upon viewing it

Editing Currency

1. Go to Maintenance then click Currency
2. Select a Currency record that needs to update its details. Click the drop-down arrow then choose Edit.
3. Update the necessary fields then click Save.

Field	Description	Allowed Inputs	Restricted Inputs	Character Limit	Required Field
1.Currency Code	•Reference Code for Currency	N/A	N/A	N/A	N/A
2.Currency Name	•Name of Currency	•Alphanumeric	None	15	Yes

Notes:

• Currency Code is a unique field, it cannot be edited once created.

Activating Currency Record

Currency can be Activated in two ways:

• Using drop-down arrow of a record can be used in single record Activation

• Using Activate Button for activating multiple record.

Deactivating Currency Record

Currency can be deactivated in two ways:

• Using drop-down arrow of a record can be used in single record deactivation

• Using Deactivate Button for deactivating multiple record

Deleting Currency Record

Currency can be deleted in two ways:

• Using drop-down arrow of a record can be used in single record deletion

• Using Delete Button for deleting multiple record

Currency Record Option

Actions Available base on Currency Record Status

Status	View	Edit	Deactivate	Activate	Delete
ACTIVE	☑	☑	☑		☑
INACTIVE	☑	☑		☑	☑

Notes:

• The user can edit the Currency when viewing its details
• The Currency record cannot be deleted once it is used in a transaction or in other modules.
• The base Currency cannot be deactivate or activate once used.
• Activating/Deactivating and Deleting of Records can be done in two ways.
  • For single records, the user may use the drop down arrow then the action that need to perform.
  • For multiple records, the user may tick the records then click the action button that need to perform
    • Click the Yes in the confirmation to proceed on the action taken.