Discussion

Difference between revisions of "Payment Voucher"

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== Payment Voucher ==
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<div style="text-align: center;">
 +
[[Financials]] | [[Accounts Payable]] | [[Debit Voucher]]
 +
</div>
 +
==Payment Voucher==
 
Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.
 
Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.
  
−
===== Payment Voucher Record List =====
+
=====Payment Voucher Record List=====
 
[[File:Payment Voucher Record List.png|center|thumb|Payment Voucher Record List]]
 
[[File:Payment Voucher Record List.png|center|thumb|Payment Voucher Record List]]
  
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===== Adding Payment Voucher =====
+
=====Adding Payment Voucher=====
 
[[File:Adding Payment Voucher.png|center|thumb|868x868px|Adding Payment Voucher]]
 
[[File:Adding Payment Voucher.png|center|thumb|868x868px|Adding Payment Voucher]]
 
<br />
 
<br />
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!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Supplier
+
|1.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
 
|-
 
|-
−
|2.Currency
+
|2.[[Currency]]
 
|•Date when the Transaction was Created
 
|•Date when the Transaction was Created
 
|•Date
 
|•Date
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|•Accounts Payable List Provided in Accounts Payable Financial Module
 
|•Accounts Payable List Provided in Accounts Payable Financial Module
 
|-
 
|-
−
|4.Debits
+
|4.[[Debit Voucher|Debits]]
 
|•Debit Vouchers to be tagged on the Transaction
 
|•Debit Vouchers to be tagged on the Transaction
 
|•List of Debit Vouchers provided in the Debit Voucher Financial Module
 
|•List of Debit Vouchers provided in the Debit Voucher Financial Module
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|•Cash/Check
 
|•Cash/Check
 
|-
 
|-
−
|7.Exchange Rate
+
|7.[[Exchange Rate]]
 
|•Exchange Rate of the Currency
 
|•Exchange Rate of the Currency
 
|•Amount/Number
 
|•Amount/Number
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|-
 
|-
 
|9.Down Payment
 
|9.Down Payment
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|•Allows the user to create a credit voucher from the Transaction
+
|•Allows the user to create a debit voucher from the Transaction
 
|•Tick/untick / Edit down payment Account
 
|•Tick/untick / Edit down payment Account
 
|-
 
|-
 
|10.Overpayment
 
|10.Overpayment
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|•Allows the user to create a debit voucher from the transaction
+
|•Allows the user to create a credit voucher from the transaction
 
|•Tick/untick / Edit Overpayment Account
 
|•Tick/untick / Edit Overpayment Account
 
|-
 
|-
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|•Tick/Untick
 
|•Tick/Untick
 
|-
 
|-
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|13.Account
+
|13.[[Chart of Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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*By ticking Down Payment, the user can create a Debit Voucher.
 
*By ticking Down Payment, the user can create a Debit Voucher.
 +
*Supplier should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Supplier]] Maintenance Module
 +
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
−
**This can be seen in Chart of Accounts Maintenance Module.
+
**This can be seen in [[Chart of Account]] Maintenance Module.
−
*Currency should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Currency]] Maintenance Module.
 +
**'''INACTIVE''' currency can still be used if it is used in a transaction prior to its deactivation
 
*Only one user at a time can use the Payment Voucher.
 
*Only one user at a time can use the Payment Voucher.
 +
*For detailed steps on how to create a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found [[Payment Voucher Aids|here]]
  
−
===== Editing Payment Voucher =====
+
=====Editing Payment Voucher=====
 
[[File:Editing Payment Voucher.png|center|thumb|867x867px|Editing Payment Voucher]]
 
[[File:Editing Payment Voucher.png|center|thumb|867x867px|Editing Payment Voucher]]
 
{| class="wikitable"
 
{| class="wikitable"
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!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Supplier
+
|1.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
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|•Accounts Payable List Provided in Accounts Payable Financial Module
 
|•Accounts Payable List Provided in Accounts Payable Financial Module
 
|-
 
|-
−
|3.Debits
+
|3.[[Debit Voucher|Debit]]
 
|•Debit Vouchers to be tagged on the Transaction
 
|•Debit Vouchers to be tagged on the Transaction
 
|•List of Debit Vouchers provided in the Debit Voucher Financial Module
 
|•List of Debit Vouchers provided in the Debit Voucher Financial Module
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|-
 
|-
 
|8.Down Payment
 
|8.Down Payment
−
|•Allows the user to create a credit voucher from the Transaction
+
|•Allows the user to create a debit voucher from the Transaction
 
|•Tick/untick / Edit down payment Account
 
|•Tick/untick / Edit down payment Account
 
|-
 
|-
 
|9.Overpayment
 
|9.Overpayment
−
|•Allows the user to create a debit voucher from the transaction
+
|•Allows the user to create a credit voucher from the transaction
 
|•Tick/untick / Edit Overpayment Account
 
|•Tick/untick / Edit Overpayment Account
 
|-
 
|-
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|•Tick/Untick
 
|•Tick/Untick
 
|-
 
|-
−
|12.Account
+
|12. [[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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Notes:
 
Notes:
  
−
*The user can only update the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
+
*By ticking Down Payment, the user can create a Debit Voucher.
 +
*Supplier should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Supplier]] Maintenance Module
 +
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
−
**This can be seen in Chart of Accounts Maintenance Module.
+
**This can be seen in [[Chart of Account]] Maintenance Module.
−
*Currency should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Currency]] Maintenance Module.
 +
**'''INACTIVE''' currency can still be used if it is used in a transaction prior to its deactivation
 
*Only one user at a time can use the Payment Voucher.
 
*Only one user at a time can use the Payment Voucher.
  
−
===== Payment Voucher Options =====
+
*For detailed steps on how to edit a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found [[Payment Voucher Aids|here]]
 +
 
 +
<br />
 +
=====Payment Voucher Options=====
 
[[File:Payment Voucher Options.png|center|thumb|Payment Voucher Options]]
 
[[File:Payment Voucher Options.png|center|thumb|Payment Voucher Options]]
  
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===== Payment Voucher Record Options =====
+
 
 +
Notes:
 +
 
 +
*For detailed steps on how to export a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found [[Payment Voucher Aids|here]]
 +
 
 +
=====Payment Voucher Record Options=====
 
[[File:Payment Voucher Record Options.png|center|thumb|Payment Voucher Record Options]]Notes:
 
[[File:Payment Voucher Record Options.png|center|thumb|Payment Voucher Record Options]]Notes:
  
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*Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.
 
*Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.
  
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===== Payment Voucher View Record =====
+
*For detailed steps on how to view, edit, print, post and cancel a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found [[Payment Voucher Aids|here]]
 +
 
 +
<br />
 +
=====Payment Voucher View Record=====
 
[[File:Payment Voucher View Record.png|center|thumb|Payment Voucher View Record]]
 
[[File:Payment Voucher View Record.png|center|thumb|Payment Voucher View Record]]
 
<br />Notes:
 
<br />Notes:
  
 
*The user can edit the Payment Voucher while viewing its record.
 
*The user can edit the Payment Voucher while viewing its record.
 +
 +
*For detailed steps on how to view a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found [[Payment Voucher Aids|here]]
 +
 +
<br />
 +
{| class="wikitable"
 +
|+Categories:
 +
! colspan="2" |'''Modules'''
 +
|-
 +
|Financials
 +
|[[Accounts Payable]]<nowiki> | </nowiki>[[Payment Voucher]]<nowiki> | </nowiki>[[Debit Voucher]]<nowiki> | </nowiki>[[Financials]]
 +
|-
 +
|Maintenance
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|[[Supplier]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Chart of Account]]
 +
|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 +
|-
 +
|Financials Aids
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Payment Voucher Aids]]<nowiki> | </nowiki>[[Debit Voucher Aids]]
 +
|-
 +
|Maintenance Aids
 +
|[[Supplier Aids]]<nowiki> | </nowiki>[[Currency Aids]]<nowiki> | </nowiki>[[Exchange Rate Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
 +
|}

Revision as of 14:37, 18 January 2021

Payment Voucher

Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.

Payment Voucher Record List
File:Payment Voucher Record List.png
Payment Voucher Record List
Adding Payment Voucher
File:Adding Payment Voucher.png
Adding Payment Voucher


Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
2.Currency •Date when the Transaction was Created •Date
3.Total Payment •Payables to be tagged on the Transaction •Accounts Payable List Provided in Accounts Payable Financial Module
4.Debits •Debit Vouchers to be tagged on the Transaction •List of Debit Vouchers provided in the Debit Voucher Financial Module
5.Voucher Date •Date when the voucher was created •Date
6.Payment Mode •Mode of Payment for the Transaction •Cash/Check
7.Exchange Rate •Exchange Rate of the Currency •Amount/Number
8.Reference No. •Reference Number of the Transaction •Alphanumeric
9.Down Payment •Allows the user to create a debit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a credit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Withholding Tax •Applies a Withholding Tax to a specific account •Tick/Untick
13.Chart of Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • By ticking Down Payment, the user can create a Debit Voucher.
  • Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Currency should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Currency Maintenance Module.
    • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
  • Only one user at a time can use the Payment Voucher.
  • For detailed steps on how to create a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here
Editing Payment Voucher
File:Editing Payment Voucher.png
Editing Payment Voucher
Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
2.Total Payment •Payables to be tagged on the Transaction •Accounts Payable List Provided in Accounts Payable Financial Module
3.Debit •Debit Vouchers to be tagged on the Transaction •List of Debit Vouchers provided in the Debit Voucher Financial Module
4.Voucher Date •Date when the voucher was created •Date
5.Payment Mode •Mode of Payment for the Transaction •Cash/Check
6.Exchange Rate •Exchange Rate of the Currency •Amount/Number
7.Reference No. •Reference Number of the Transaction •Alphanumeric
8.Down Payment •Allows the user to create a debit voucher from the Transaction •Tick/untick / Edit down payment Account
9.Overpayment •Allows the user to create a credit voucher from the transaction •Tick/untick / Edit Overpayment Account
10.Notes •Adds additional remarks on the transaction •Alphanumeric
11.Withholding Tax •Applies a Withholding Tax to a specific account •Tick/Untick
12. Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
13.Debit •Debit Amount for the Transaction •Number
14.Credit •Credit Amount for the Transaction •Number

Notes:

  • By ticking Down Payment, the user can create a Debit Voucher.
  • Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Currency should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Currency Maintenance Module.
    • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
  • Only one user at a time can use the Payment Voucher.
  • For detailed steps on how to edit a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Payment Voucher Options
File:Payment Voucher Options.png
Payment Voucher Options


Notes:

  • For detailed steps on how to export a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here
Payment Voucher Record Options
File:Payment Voucher Record Options.png
Payment Voucher Record Options

Notes:

  • The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
  • Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.
  • For detailed steps on how to view, edit, print, post and cancel a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Payment Voucher View Record
File:Payment Voucher View Record.png
Payment Voucher View Record


Notes:

  • The user can edit the Payment Voucher while viewing its record.
  • For detailed steps on how to view a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Categories:
Modules
Financials Accounts Payable | Payment Voucher | Debit Voucher | Financials
Maintenance Supplier | Currency | Exchange Rate | Chart of Account
Job Aid Modules
Financials Aids Accounts Payable Aids | Payment Voucher Aids | Debit Voucher Aids
Maintenance Aids Supplier Aids | Currency Aids | Exchange Rate Aids | Chart of Accounts Aids
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