Discussion

Difference between revisions of "Chart of Account"

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== Chart of Account ==
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<div style="text-align: center;">
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[[Maintenance]] | [[Account Class]] | [[Account Codes]] | [[Chart of Account]]
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</div><br />
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==Chart of Account==
 
A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions
 
A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions
  
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===== Chart of Account Record List =====
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=====Chart of Account Record List=====
 
[[File:Chart of Account Record List.png|center|thumb|Chart of Account Record List]]
 
[[File:Chart of Account Record List.png|center|thumb|Chart of Account Record List]]
  
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===== Adding Chart of Account =====
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=====Adding Chart of Account=====
 
[[File:Adding Chart of Account.png|center|thumb|774x774px|Adding Chart of Account]]
 
[[File:Adding Chart of Account.png|center|thumb|774x774px|Adding Chart of Account]]
 
{| class="wikitable"
 
{| class="wikitable"
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Notes:
 
Notes:
  
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*When creating a Chart of Accounts, account class field is required, make sure to check the Account class module first when creating a Chart of Accounts
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*When creating a Chart of Accounts, account class field is required, make sure to check the [[Account Class]] module first when creating a Chart of Accounts
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*Detailed instructions on how to create a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
  
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===== Editing Chart of Account =====
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=====Editing Chart of Account=====
 
[[File:Editing Chart of Account.png|center|thumb|779x779px|Editing Chart of Account]]
 
[[File:Editing Chart of Account.png|center|thumb|779x779px|Editing Chart of Account]]
 
{| class="wikitable"
 
{| class="wikitable"
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|<span class="ve-pasteProtect" style="color: rgb(34, 34, 34)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(34, 34, 34)&quot;}">•Debit/Credit</span>
 
|<span class="ve-pasteProtect" style="color: rgb(34, 34, 34)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(34, 34, 34)&quot;}">•Debit/Credit</span>
 
|}
 
|}
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Notes:
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*Detailed instructions on how to edit a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
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=====Chart of Account Options=====
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[[File:Chart of Account Options.png|center|thumb|Chart of Account Options]]Notes:
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*Detailed instructions on how to Export and Import a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
  
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===== Chart of Account Options =====
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=====Chart of Account Importing Option=====
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[[File:Chart of Account Options.png|center|thumb|Chart of Account Options]]
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[[File:Chart of Account Importing Option.png|center|thumb|Chart of Accounts Importing Option]]Notes:
  
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=====  Chart of Account Importing Option =====
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*Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
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[[File:Chart of Account Importing Option.png|center|thumb|Chart of Accounts Importing Option]]
 
  
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===== Chart of Account Record Option =====
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<br />
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=====Chart of Account Record Option=====
 
[[File:Chart of Account Record Option.png|center|thumb|Chart of Account Record Option]]Notes:
 
[[File:Chart of Account Record Option.png|center|thumb|Chart of Account Record Option]]Notes:
  
 
*Charts of accounts are important when creating or editing the following Module since it needs accounting details to proceed with the transaction
 
*Charts of accounts are important when creating or editing the following Module since it needs accounting details to proceed with the transaction
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**Accounts Payable
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**[[Accounts Payable]]
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**Accounts Receivable
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**[[Accounts Receivable]]
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**Debit Memo
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**[[Debit Memo]]
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**Credit Memo
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**[[Credit Memo]]
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*The list of accounts can be used as long as its status is '''ACTIVE'''
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*'''INACTIVE''' accounts cannot be used in the transaction but the '''INACTIVE''' accounts on the past transactions can still use it.
  
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*The list of accounts can be used as long as its status is "ACTIVE"
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*Detailed instructions on how to View, Edit, Deactivate/Activate and delete a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
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*"INACTIVE" accounts cannot be used in the transaction but the accounts on the past transactions can still use it.
 
  
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===== Chart of Account View Record =====
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<br />
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=====Chart of Account View Record=====
 
[[File:Chart of Account View Record.png|center|thumb|Chart of Account View Record]]Notes:
 
[[File:Chart of Account View Record.png|center|thumb|Chart of Account View Record]]Notes:
  
 
*The user has an option to Edit the details when viewing the record.
 
*The user has an option to Edit the details when viewing the record.
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*Detailed instructions on how to view a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
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<br />
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Maintenance
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|[[Maintenance]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Account Class]]<nowiki> | </nowiki>[[Account Codes]]
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|-
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|Financials
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Memo]]<nowiki> | </nowiki>[[Debit Memo]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Maintenance Aids
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|[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Account Codes Aids]]
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|-
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|Financials Aids
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Credit Memo Aids]]<nowiki> | </nowiki>[[Debit Memo Aids]]
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|}

Revision as of 13:33, 25 January 2021


Chart of Account

A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions

Chart of Account Record List
File:Chart of Account Record List.png
Chart of Account Record List
Adding Chart of Account
File:Adding Chart of Account.png
Adding Chart of Account
Field Description Expected Values
1.Account Code •Reference Code for the Account •Alphanumeric
2.Account Name •Name of the Account •Alphanumeric
3.Account Class •Class of the Account •Account Class List provided in Account Class Maintenance Module
4.FS Presentation •Presentation of Financial Statements •Balance Sheet/Income Statement
5.Account Type •Type of Account •Child/Parent/Both
6.Parent Account Title •Parent Account related on the Account •Parent Account Title List
7.Account Nature •Nature of Account if it is Debit or Credit •Debit/Credit

Notes:

  • When creating a Chart of Accounts, account class field is required, make sure to check the Account Class module first when creating a Chart of Accounts
  • Detailed instructions on how to create a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Editing Chart of Account
File:Editing Chart of Account.png
Editing Chart of Account
Field Description Expected Values
1.Account Code •Reference Code for the Account •Alphanumeric
2.Account Name •Name of the Account •Alphanumeric
3.Account Class •Class of the Account •Account Class List provided in Account Class Maintenance Module
4.FS Presentation •Presentation of Financial Statements •Balance Sheet/Income Statement
5.Account Type •Type of Account •Child/Parent/Both
6.Parent Account Title •Parent Account related on the Account •Parent Account Title List
7.Account Nature •Nature of Account if it is Debit or Credit •Debit/Credit

Notes:

  • Detailed instructions on how to edit a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Chart of Account Options
File:Chart of Account Options.png
Chart of Account Options

Notes:

  • Detailed instructions on how to Export and Import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Chart of Account Importing Option
File:Chart of Account Importing Option.png
Chart of Accounts Importing Option

Notes:

  • Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here


Chart of Account Record Option
File:Chart of Account Record Option.png
Chart of Account Record Option

Notes:

  • The list of accounts can be used as long as its status is ACTIVE
  • INACTIVE accounts cannot be used in the transaction but the INACTIVE accounts on the past transactions can still use it.
  • Detailed instructions on how to View, Edit, Deactivate/Activate and delete a Chart of Account, you can visit the Chart of Account Job Aids which can be found here


Chart of Account View Record
File:Chart of Account View Record.png
Chart of Account View Record

Notes:

  • The user has an option to Edit the details when viewing the record.
  • Detailed instructions on how to view a Chart of Account, you can visit the Chart of Account Job Aids which can be found here



Categories:
Modules
Maintenance Maintenance | Chart of Account | Account Class | Account Codes
Financials Accounts Payable | Accounts Receivable | Credit Memo | Debit Memo
Job Aid Modules
Maintenance Aids Chart of Accounts Aids | Account Codes Aids
Financials Aids Accounts Payable Aids | Accounts Receivable Aids | Credit Memo Aids | Debit Memo Aids
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