Discussion

Difference between revisions of "Proforma"

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== Proforma ==
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<div style="text-align: center;">
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[[Maintenance]] | [[Proforma]] | [[Account Codes|Account Code]]
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</div>
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==Proforma==
 
This maintenance screen allows the users to configure and add the proforma for specific transaction types.
 
This maintenance screen allows the users to configure and add the proforma for specific transaction types.
  
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===== Proforma Record List =====
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=====Proforma Record List=====
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[[File:Proforma Record List.png|center|thumb|Proforma Record List]]
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[[File:Proforma Record List.png|center|thumb|Proforma Record List]]Notes:
  
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===== Adding Proforma =====
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*Modules that requires Proforma must be available in the [[Users Group]]. The modules that has Proforma field are the following:
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**[[Accounts Payable]]
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**[[Accounts Receivable]]
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**[[Credit Memo]]
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**[[Debit Memo]]
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**[[Disbursement Voucher]]
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**[[Journal Voucher]]
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=====Adding Proforma=====
 
[[File:Adding Proforma.png|center|thumb|867x867px|Adding Proforma]]
 
[[File:Adding Proforma.png|center|thumb|867x867px|Adding Proforma]]
 
{| class="wikitable"
 
{| class="wikitable"
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|•Debit/Credit
 
|•Debit/Credit
 
|}
 
|}
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Notes:
 
Notes:
  
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*Modules that requires Proforma must be available in the Users Group. The modules that has Proforma field are the following:
 
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**Accounts Payable
 
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**Accounts Receivable
 
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**Credit Memo
 
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**Debit Memo
 
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**Disbursement Voucher
 
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**Journal Voucher
 
 
*Account Codes are required when creating or editing Proforma.
 
*Account Codes are required when creating or editing Proforma.
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**List of Account codes can be used as long as their status is "ACTIVE"
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**List of Account codes can be used as long as their status is '''ACTIVE'''
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**Account Codes can be check under Maintenance Module - Account Codes
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**Account Codes can be check under [[Account Codes]] Maintenance Module
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* For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
  
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===== Editing Proforma =====
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=====Editing Proforma=====
 
[[File:Editing Proforma.png|center|thumb|865x865px|Editing Proforma]]
 
[[File:Editing Proforma.png|center|thumb|865x865px|Editing Proforma]]
 
{| class="wikitable"
 
{| class="wikitable"
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|}Notes:
 
|}Notes:
  
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*Modules that requires Proforma must be available in the Users Group. The modules that has Proforma field are the following:
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* Account Codes are required when creating or editing Proforma.
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**Accounts Payable
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**List of Account codes can be used as long as their status is '''ACTIVE'''
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**Accounts Receivable
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**Account Codes can be check under [[Account Codes]] Maintenance Module
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**Credit Memo
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* For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
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**Debit Memo
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**Disbursement Voucher
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=====Proforma Options=====
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**Journal Voucher
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[[File:Proforma Options.png|center|thumb|Proforma Options]]
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Account Codes are required when creating or editing Proforma.
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Notes:
  
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*List of Account codes can be used as long as their status is "ACTIVE"
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* For further Instructions on how to Import and Export a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
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*Account Codes can be check under Maintenance Module - Account Codes
 
  
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===== Proforma Options =====
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=====Proforma Importing Option=====
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[[File:Proforma Options.png|center|thumb|Proforma Options]]
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[[File:Proforma Importing Option.png|center|thumb|Proforma Importing Option]]Notes:
  
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=====  Proforma Importing Option =====
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* For further Instructions on how to Import a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
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[[File:Proforma Importing Option.png|center|thumb|Proforma Importing Option]]
 
  
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===== Proforma Record Option =====
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=====Proforma Record Option=====
 
[[File:Proforma Record Option.png|center|thumb|Proforma Record Option]]
 
[[File:Proforma Record Option.png|center|thumb|Proforma Record Option]]
  
 
Notes:
 
Notes:
  
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*Proforma can be used as long as its status is "ACTIVE"
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*Proforma can be used as long as its status is '''ACTIVE'''
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**Past Transactions that has Inactive Proforma can still be used on that transaction.
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**Past Transactions that has Inactive Proforma can still be used prior to its deactivation.
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* For further Instructions on how to View, Edit, Activate / Deactivate and Delete a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
  
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===== Proforma View Record =====
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=====Proforma View Record=====
 
[[File:Proforma View Record.png|center|thumb|Proforma View Record]]
 
[[File:Proforma View Record.png|center|thumb|Proforma View Record]]
 
Notes
 
Notes
  
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*User can edit the details of the record while viewing the record.<br />
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*User can edit the details of the record while viewing the record.
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*For further Instructions on how to View a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]]
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Maintenance
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|[[Maintenance]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[Proforma]]<nowiki> | </nowiki>[[Users Group]]
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|-
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|Financials
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Memo]]<nowiki> | </nowiki>[[Debit Memo]]<nowiki> | </nowiki>[[Disbursement Voucher]]<nowiki> | </nowiki>[[Journal Voucher]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Maintenance Aids
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|[[Account Codes Aids]]<nowiki> | </nowiki>[[Proforma Aids]]<nowiki> | </nowiki>[[Users Group Aids]]
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|-
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|Financials Aids
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Credit Memo Aids]]<nowiki> | </nowiki>[[Debit Memo Aids]]<nowiki> | </nowiki>[[Journal Voucher Aids]]
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|}

Revision as of 13:32, 28 January 2021

Proforma

This maintenance screen allows the users to configure and add the proforma for specific transaction types.

Proforma Record List
File:Proforma Record List.png
Proforma Record List

Notes:

Adding Proforma
File:Adding Proforma.png
Adding Proforma
Field Description Expected Values
1.Proforma Code •Reference Code for Proforma •Alphanumeric
2.Transaction Type •Transaction Type for the Proforma •Transaction List Field
3.Proforma Description •Description of the Proforma •Alphanumeric
4.Account Code •Account Code to be use on Proforma •Account Code List Provided on Account Code Maintenance Module
5.Entry Type •Entry Type of the Account Code •Debit/Credit

Notes:

  • Account Codes are required when creating or editing Proforma.
    • List of Account codes can be used as long as their status is ACTIVE
    • Account Codes can be check under Account Codes Maintenance Module
  • For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found here
Editing Proforma
File:Editing Proforma.png
Editing Proforma
Field Description Expected Values
1.Transaction Type •Transaction Type for the Proforma •Transaction List Field
2.Proforma Description •Description of the Proforma •Alphanumeric
3.Account Code •Account Code to be use on Proforma •Account Code List Provided on Account Code Maintenance Module
4.Entry Type •Entry Type of the Account Code •Debit/Credit

Notes:

  • Account Codes are required when creating or editing Proforma.
    • List of Account codes can be used as long as their status is ACTIVE
    • Account Codes can be check under Account Codes Maintenance Module
  • For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Options
File:Proforma Options.png
Proforma Options


Notes:

  • For further Instructions on how to Import and Export a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Importing Option
File:Proforma Importing Option.png
Proforma Importing Option

Notes:

  • For further Instructions on how to Import a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Record Option
File:Proforma Record Option.png
Proforma Record Option

Notes:

  • Proforma can be used as long as its status is ACTIVE
    • Past Transactions that has Inactive Proforma can still be used prior to its deactivation.
  • For further Instructions on how to View, Edit, Activate / Deactivate and Delete a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma View Record
File:Proforma View Record.png
Proforma View Record

Notes

  • User can edit the details of the record while viewing the record.
  • For further Instructions on how to View a Proforma, the user may visit the Proforma Job Aids which can be found here
Categories:
Modules
Maintenance Maintenance | Account Codes | Proforma | Users Group
Financials Accounts Payable | Accounts Receivable | Credit Memo | Debit Memo | Disbursement Voucher | Journal Voucher
Job Aid Modules
Maintenance Aids Account Codes Aids | Proforma Aids | Users Group Aids
Financials Aids Accounts Payable Aids | Accounts Receivable Aids | Credit Memo Aids | Debit Memo Aids | Journal Voucher Aids
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