Difference between revisions of "Payment Voucher"

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[[Financials]] | [[Accounts Payable]] | [[Debit Voucher]]
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[[Financials]] | [[Accounts Payable]] | [[Debit Voucher]] | [[Payment Voucher Aids]]
 
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</div>
 
==Payment Voucher==
 
==Payment Voucher==
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**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
 
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
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**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
 
**'''INACTIVE''' supplier can still be used if it is used in a transaction prior to its deactivation
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Currency should be on '''ACTIVE''' status when using it upon creating or editing a transaction.

Revision as of 14:52, 5 April 2021

Payment Voucher

Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.

Payment Voucher Record List
File:Payment Voucher Record List.png
Payment Voucher Record List
Adding Payment Voucher
File:Adding Payment Voucher.png
Adding Payment Voucher


Field Description Expected Values
1.Voucher No •The generated Voucher Number of the Transaction upon creation •Alphanumeric(auto-generated)
2.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
3.Currency •Date when the Transaction was Created •Currency List in the Currency Maintenance Module
4.Total Payment •Payables to be tagged on the Transaction •Accounts Payable List Provided in Accounts Payable Financial Module
5.Debits •Debit Vouchers to be tagged on the Transaction •List of Debit Vouchers provided in the Debit Voucher Financial Module
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.Exchange Rate •Exchange Rate of the Currency •Amount/Number
9.Reference No. •Reference Number of the Transaction •Alphanumeric
10.Down Payment •Allows the user to create a debit voucher from the Transaction •Tick/untick / Edit down payment Account
11.Overpayment •Allows the user to create a credit voucher from the transaction •Tick/untick / Edit Overpayment Account
12.Notes •Adds additional remarks on the transaction •Alphanumeric
13.Withholding Tax •Applies a Withholding Tax to a specific account •Tick/Untick
14.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
15.Description •Any remarks or description on the Account Line •Alphanumeric
16.Debit •Debit Amount for the Transaction •Number
17.Credit •Credit Amount for the Transaction •Number
18. Foreign Currency Amount •The converted currency amount to be paid •Number

Notes

  • By ticking Down Payment, the user can create a Debit Voucher.
  • Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Currency should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Currency Maintenance Module.
    • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
  • Only one user at a time can use the Payment Voucher.
  • For detailed steps on how to create a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here
Editing Payment Voucher
File:Editing Payment Voucher.png
Editing Payment Voucher
Field Description Expected Values
1.Voucher No •The generated Voucher Number of the Transaction upon creation •Alphanumeric(auto-generated)
2.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
3.Currency •Date when the Transaction was Created •Currency List in the Supplier Maintenance Module
4.Total Payment •Payables to be tagged on the Transaction •Accounts Payable List Provided in Accounts Payable Financial Module
5.Debits •Debit Vouchers to be tagged on the Transaction •List of Debit Vouchers provided in the Debit Voucher Financial Module
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.Exchange Rate •Exchange Rate of the Currency •Amount/Number
9.Reference No. •Reference Number of the Transaction •Alphanumeric
10.Down Payment •Allows the user to create a debit voucher from the Transaction •Tick/untick / Edit down payment Account
11.Overpayment •Allows the user to create a credit voucher from the transaction •Tick/untick / Edit Overpayment Account
12.Notes •Adds additional remarks on the transaction •Alphanumeric
13.Withholding Tax •Applies a Withholding Tax to a specific account •Tick/Untick
14.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
15.Description •Any remarks or description on the Account Line •Alphanumeric
16.Debit •Debit Amount for the Transaction •Number
17.Credit •Credit Amount for the Transaction •Number
18. Foreign Currency Amount •The converted currency amount to be paid •Number

Notes:

  • By ticking Down Payment, the user can create a Debit Voucher.
  • Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Currency should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Currency Maintenance Module.
    • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
    • Currency cannot be edited once it is already created.
  • Only one user at a time can use the Payment Voucher.
  • For detailed steps on how to edit a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Payment Voucher Options
File:Payment Voucher Options.png
Payment Voucher Options


Notes:

  • For detailed steps on how to export a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here
Payment Voucher Record Options
File:Payment Voucher Record Options.png
Payment Voucher Record Options

Notes:

  • The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
  • Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.
  • For detailed steps on how to view, edit, print, post and cancel a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Payment Voucher View Record
File:Payment Voucher View Record.png
Payment Voucher View Record


Notes:

  • The user can edit the Payment Voucher while viewing its record.
  • For detailed steps on how to view a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here


Categories:
Modules
Financials Accounts Payable | Payment Voucher | Debit Voucher | Financials
Maintenance Supplier | Currency | Exchange Rate | Chart of Account
Job Aid Modules
Financials Aids Accounts Payable Aids | Payment Voucher Aids | Debit Voucher Aids
Maintenance Aids Supplier Aids | Currency Aids | Exchange Rate Aids | Chart of Accounts Aids