Discussion

Difference between revisions of "Chart of Account"

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<div style="text-align: center;">
 
<div style="text-align: center;">
 
[[Maintenance]] | [[Account Class]] | [[Account Codes]] | [[Chart of Accounts Aids]]
 
[[Maintenance]] | [[Account Class]] | [[Account Codes]] | [[Chart of Accounts Aids]]
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</div><br />
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</div>
 
==Chart of Account==
 
==Chart of Account==
 
A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions
 
A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions
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*Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
 
*Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found [[Chart of Accounts Aids|here]]
  
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=====Chart of Account Record Option=====
 
=====Chart of Account Record Option=====
 
[[File:Chart of Account Record Option.png|center|thumb|Chart of Account Record Option]]Notes:
 
[[File:Chart of Account Record Option.png|center|thumb|Chart of Account Record Option]]Notes:
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**[[Debit Memo]]
 
**[[Debit Memo]]
 
**[[Credit Memo]]
 
**[[Credit Memo]]
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**[[Disbursement Voucher]]
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**[[Journal Voucher]]
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**[[Petty Cash]]
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**[[Payment Voucher]]
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**[[Receipt Voucher]]
  
 
*The list of accounts can be used as long as its status is '''ACTIVE'''
 
*The list of accounts can be used as long as its status is '''ACTIVE'''
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|-
 
|-
 
|Financials
 
|Financials
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Memo]]<nowiki> | </nowiki>[[Debit Memo]]
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Memo]]<nowiki> | </nowiki>[[Debit Memo]]<nowiki> | </nowiki>[[Disbursement Voucher]]<nowiki> | </nowiki>[[Journal Voucher]]<nowiki> | </nowiki>[[Petty Cash]]<nowiki> | </nowiki>[[Payment Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports'''
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|-
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|Financial Statements
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|[[Balance Sheet]]<nowiki> | </nowiki>[[Income Statement]]
 
|-
 
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
 
|-
 
|Financials Aids
 
|Financials Aids
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Credit Memo Aids]]<nowiki> | </nowiki>[[Debit Memo Aids]]
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Credit Memo Aids]]<nowiki> | </nowiki>[[Debit Memo Aids]]<nowiki> | </nowiki>[[Disbursement Voucher Aids]]<nowiki> | </nowiki>[[Journal Voucher Aids]]<nowiki> | </nowiki>[[Petty Cash Aids]]<nowiki> | </nowiki>[[Payment Voucher Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports Job Aid'''
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|-
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|Financial Statements Aids
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|[[Balance Sheet Aids]]<nowiki> | </nowiki>[[Income Statement Aids]]
 
|}
 
|}

Revision as of 11:12, 15 April 2021

Chart of Account

A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions

Chart of Account Record List
File:Chart of Account Record List.png
Chart of Account Record List
Adding Chart of Account
File:Adding Chart of Account.png
Adding Chart of Account
Field Description Expected Values
1.Account Code •Reference Code for the Account •Alphanumeric
2.Account Name •Name of the Account •Alphanumeric
3.Account Class •Class of the Account •Account Class List provided in Account Class Maintenance Module
4.FS Presentation •Presentation of Financial Statements •Balance Sheet/Income Statement
5.Account Type •Type of Account •Child/Parent/Both
6.Parent Account Title •Parent Account related on the Account •Parent Account Title List
7.Account Nature •Nature of Account if it is Debit or Credit •Debit/Credit

Notes:

  • When creating a Chart of Accounts, account class field is required, make sure to check the Account Class module first when creating a Chart of Accounts
  • Detailed instructions on how to create a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Editing Chart of Account
File:Editing Chart of Account.png
Editing Chart of Account
Field Description Expected Values
1.Account Code •Reference Code for the Account •Alphanumeric
2.Account Name •Name of the Account •Alphanumeric
3.Account Class •Class of the Account •Account Class List provided in Account Class Maintenance Module
4.FS Presentation •Presentation of Financial Statements •Balance Sheet/Income Statement
5.Account Type •Type of Account •Child/Parent/Both
6.Parent Account Title •Parent Account related on the Account •Parent Account Title List
7.Account Nature •Nature of Account if it is Debit or Credit •Debit/Credit

Notes:

  • Detailed instructions on how to edit a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Chart of Account Options
File:Chart of Account Options.png
Chart of Account Options

Notes:

  • Detailed instructions on how to Export and Import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Chart of Account Importing Option
File:Chart of Account Importing Option.png
Chart of Accounts Importing Option

Notes:

  • Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Chart of Account Record Option
File:Chart of Account Record Option.png
Chart of Account Record Option

Notes:

  • The list of accounts can be used as long as its status is ACTIVE
  • INACTIVE accounts cannot be used in the transaction but the INACTIVE accounts on the past transactions can still use it.
  • Detailed instructions on how to View, Edit, Deactivate/Activate and delete a Chart of Account, you can visit the Chart of Account Job Aids which can be found here


Chart of Account View Record
File:Chart of Account View Record.png
Chart of Account View Record

Notes:

  • The user has an option to Edit the details when viewing the record.
  • Detailed instructions on how to view a Chart of Account, you can visit the Chart of Account Job Aids which can be found here
Categories:
Modules
Maintenance Maintenance | Chart of Account | Account Class | Account Codes
Financials Accounts Payable | Accounts Receivable | Credit Memo | Debit Memo | Disbursement Voucher | Journal Voucher | Petty Cash | Payment Voucher | Receipt Voucher
Reports
Financial Statements Balance Sheet | Income Statement
Job Aid Modules
Maintenance Aids Chart of Accounts Aids | Account Codes Aids
Financials Aids Accounts Payable Aids | Accounts Receivable Aids | Credit Memo Aids | Debit Memo Aids | Disbursement Voucher Aids | Journal Voucher Aids | Petty Cash Aids | Payment Voucher Aids | Receipt Voucher Aids
Reports Job Aid
Financial Statements Aids Balance Sheet Aids | Income Statement Aids
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