Billing

Billing | Billing Aids | Accounts Receivable | Receipt Voucher

Billing

This module allows the user to create Billings for Job Order Transactions

Requirements before using Billing

• The user should setup the following Maintenance Module in order to proceed on using the Billing.
  1. Customer
  2. Item Master
  3. Project
  4. Tax
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Customer Aids
  2. Item Master Aids
  3. Project Aids
  4. Tax Aids

File:Billing Menu.png

Billing Menu

Billing Record List

File:Billing Record List.png

Billing Record List

Add Billing

File:Create Billing.png

Add Billing

• Adding Billing Information

Field	Description	Expected Values
1.Billing No.	•Billing reference number that is auto generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List provided in the Customer Maintenance Module
3.Job Order No	•Job Order Reference Number to be tagged on the Billing Transaction	•Job Order List Provided in the Job Order in the Parts and Services Module
4.Reference	•Reference code for the Billing Transaction	•Alphanumeric
5.Document Date	•Date when the document was created	•Date
6.Due Date	•Due date of Billing Transaction	•Date
7.Discount Type	•Discount Type for the items in the transaction	•Amount/Percentage
8.Notes	•Other Remarks for the transaction	•Alphanumeric
9.Project	•Assigned Project for the item in the Transaction	•Project List provided in the Project Maintenance Module
10.Item	•Item List to be placed in the transaction	•Item List Provided in the Item Master Maintenance Module
11.Description	•Any remarks/description	•Alphanumeric
12.Quantity	•Quantity of items applied in the transaction	•Number
13.Unit of Measure(UOM)	•Unit of Measure of the Item	•Unit of Measure List provided in the Unit of Measure Maintenance Module
14.Price	•Price of the items	•Number
15.Discount	•Discount Value to be applied in the Billing	•Discount Amount depending on Discount Type
16.Tax	•Tax Type of the item in the transaction	•Tax Type List provided in the Tax Maintenance Module
17.Amount	•Total amount of the Item Line based from the Price, Discounts and Taxes applied	•Number

Notes:

• The user can only edit the Billing if it is on UNPAID status.
  • PAID Billing can only be edited if the Receipt Voucher is Unposted.
• Accounts Receivable will be auto-generated upon Billing creation.
  • The receivable should be post first before receiving payment via Receipt Voucher.
• Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Item Master Maintenance Module.
• Customer should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Customer Maintenance Module.
• Project should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Project Maintenance Module.
• Tax should on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Tax Maintenance Module.
• For detailed steps on how to create a Billing, you can visit the Billing Job Aids which can be found here

Editing Billing

File:Editing Billing.png

Editing Billing

• Editing Billing Information

Field	Description	Expected Values
1.Billing No.	•Billing reference number that is auto generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List provided in the Customer Maintenance Module
3.Job Order No	•Job Order Reference Number to be tagged on the Billing Transaction	•Job Order List Provided in the Job Order in the Parts and Services Module
4.Reference	•Reference code for the Billing Transaction	•Alphanumeric
5.Document Date	•Date when the document was created	•Date
6.Due Date	•Due date of Billing Transaction	•Date
7.Discount Type	•Discount Type for the items in the transaction	•Amount/Percentage
8.Notes	•Other Remarks for the transaction	•Alphanumeric
9.Project	•Assigned Project for the item in the Transaction	•Project List provided in the Project Maintenance Module
10.Item	•Item List to be placed in the transaction	•Item List Provided in the Item Master Maintenance Module
11.Description	•Any remarks/description	•Alphanumeric
12.Quantity	•Quantity of items applied in the transaction	•Number
13.Unit of Measure(UOM)	•Unit of Measure of the Item	•Unit of Measure List provided in the Unit of Measure Maintenance Module
14.Price	•Price of the items	•Number
15.Discount	•Discount Value to be applied in the Billing	•Discount Amount depending on Discount Type
16.Tax	•Tax Type of the item in the transaction	•Tax Type List provided in the Tax Maintenance Module
17.Amount	•Total amount of the Item Line based from the Price, Discounts and Taxes applied	•Number

Notes:

• The user can only edit the Billing if it is on UNPAID status.
  • PAID Billing can only be edited if the Receipt Voucher is Unposted.
• Accounts Receivable will be auto-generated upon Billing creation.
  • The receivable should be post first before receiving payment via Receipt Voucher.
• Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Item Master Maintenance Module.
• Customer should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Customer Maintenance Module.
• Project should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Project Maintenance Module.
• Tax should on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen under Tax Maintenance Module.
• For detailed steps on how to edit a Billing, the user may visit the Billing Job Aids which can be found here

Billing Options

File:Billing Options.png

Billing Options

Billing Record Options

File:Billing Record Option.png

Billing Record Option

Notes:

• For detailed steps on how to View, Edit, Print or Cancel a Billing, the user may visit the Billing Job Aids which can be found here.

Billing View Record

File:Billing View Record.png

Billing View Record

Notes:

• The user has an option to Edit the Billing while viewing the record.
• For detailed steps on how to View a Billing, the user may visit the Billing Job Aids which can be found here.

Categories:

Modules
BIlling	Billing
Financials	Accounts Receivable | Receipt Voucher
Maintenance	Customer | Item Master | Project | Unit of Measure | Tax | Unit of Measure
Job Aid Modules
Billing Aids	Billing Aids
Financials Aids	Accounts Receivable Aids | Receipt Voucher Aids
Maintenance Aids	Customer Aids | Item Master Aids | Project Aids | Tax Aids | Unit of Measure Aids