Discussion

Difference between revisions of "Disbursement Voucher"

(Tag: 2017 source edit)
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*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Disbursement Voucher]]
 
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Disbursement Voucher]]
−
*#[[Budget]]
 
 
*#[[Chart of Account]]
 
*#[[Chart of Account]]
−
*#[[Project]]
 
 
*#[[Supplier]]
 
*#[[Supplier]]
 
*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
 
*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
−
*#[[Budget Aids]]
 
 
*#[[Chart of Accounts Aids]]
 
*#[[Chart of Accounts Aids]]
−
*#[[Project Aids]]
 
 
*#[[Supplier Aids]]
 
*#[[Supplier Aids]]
  
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=====Adding Disbursement Voucher=====
 
=====Adding Disbursement Voucher=====
−
[[File:Adding Disbursement Voucher.png|center|thumb|863x863px|Adding Disbursement Voucher]]
+
[[File:Adding Disbursement Voucher.png|center|1056x1056px]]
 
<br />
 
<br />
 
{| class="wikitable"
 
{| class="wikitable"
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|6.[[Budget]]
+
|6.[[Chart of Account|Account]]
−
|•Budget to be used in the Transaction
 
−
|•Budget List under Budget Maintenance Module
 
−
|-
 
−
|7.[[Project]]
 
−
|•Project to be used in the Transaction
 
−
|•Project List under Project Maintenance Module
 
−
|-
 
−
|8.[[Chart of Account|Account]]
 
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|9.Description
+
|7.Description
 
|•Any remarks or description on the specific Accounting Details
 
|•Any remarks or description on the specific Accounting Details
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|10.Debit
+
|8.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|11.Credit
+
|9.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
 +
|-
 +
|10.VAT
 +
|•VAT to be applied in the amount on the accounting details in the transaction
 +
|•Tick/Untick
 +
|-
 +
|11.Tax
 +
|•Type of Tax to be applied when the VAT is ticked
 +
|•Tax List provided in the Tax Maintenance Module
 
|}
 
|}
 
Notes:
 
Notes:
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**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*Budget should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
−
**This can be seen in [[Budget]] Maintenance Module
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
−
**Budget can be applied or remove on the Accounting details based on [[Users Group]]
 
−
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
−
**This can be seen in [[Project]] Maintenance Module
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
−
**Project can be applied or remove on the Accounting details based on [[Users Group]]
 
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
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=====Editing Disbursement Voucher=====
 
=====Editing Disbursement Voucher=====
−
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher]]
+
[[File:Editing Disbursement Voucher.png|center|1053x1053px]]
 +
<br />
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|6.[[Budget]]
+
|6.[[Chart of Account|Account]]
−
|•Budget to be used in the Transaction
 
−
|•Budget List under Budget Maintenance Module
 
−
|-
 
−
|7.[[Project]]
 
−
|•Project to be used in the Transaction
 
−
|•Project List under Project Maintenance Module
 
−
|-
 
−
|8.[[Chart of Account|Account]]
 
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|9.Description
+
|7.Description
 
|•Any remarks or description on the specific Accounting Details
 
|•Any remarks or description on the specific Accounting Details
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|10.Debit
+
|8.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|11.Credit
+
|9.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
 +
|-
 +
|10.VAT
 +
|•VAT to be applied in the amount on the accounting details in the transaction
 +
|•Tick/Untick
 +
|-
 +
|11.Tax
 +
|•Type of Tax to be applied when the VAT is ticked
 +
|•Tax List provided in the Tax Maintenance Module
 
|}Notes:
 
|}Notes:
  
Line 147: Line 136:
 
**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*Budget should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
−
**This can be seen in [[Budget]] Maintenance Module
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
−
**Budget can be applied or remove on the Accounting details based on [[Users Group]]
 
−
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
−
**This can be seen in [[Project]] Maintenance Module
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
−
**Project can be applied or remove on the Accounting details based on [[Users Group]]
 
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
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=====Disbursement Voucher View Record=====
 
=====Disbursement Voucher View Record=====
−
[[File:Disbursement Voucher View Record.png|center|thumb|Disbursement Voucher View Record]]
+
[[File:Disbursement Voucher View Record.png|center|864x864px]]
 +
 
 +
 
 
Notes:
 
Notes:
  

Revision as of 18:05, 6 September 2021

Disbursement Voucher

Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.

Requirements before using Disbursement Voucher
Disbursement Voucher Record List
File:Disbursement Voucher Record List.png
Disbursement Voucher Record List.
Adding Disbursement Voucher
1056x1056px


Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
7.Description •Any remarks or description on the specific Accounting Details •Alphanumeric
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number
10.VAT •VAT to be applied in the amount on the accounting details in the transaction •Tick/Untick
11.Tax •Type of Tax to be applied when the VAT is ticked •Tax List provided in the Tax Maintenance Module

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here


Editing Disbursement Voucher
1053x1053px


Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
7.Description •Any remarks or description on the specific Accounting Details •Alphanumeric
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number
10.VAT •VAT to be applied in the amount on the accounting details in the transaction •Tick/Untick
11.Tax •Type of Tax to be applied when the VAT is ticked •Tax List provided in the Tax Maintenance Module

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Options
File:Disbursement Voucher Options.png
Disbursement Voucher Options
  • For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Record Options
File:Disbursement Voucher Record Options.png
Disbursement Voucher Record Options
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher View Record
864x864px


Notes:

  • The user can edit the details when Viewing the record.
  • For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Categories:
Modules
Financials Financials | Disbursement Voucher
Maintenance Supplier | Chart of Account | Budget | Project | Users Group
Job Aid Modules
Financials Aids Disbursement Voucher Aids
Maintenance Aids Supplier Aids | Chart of Accounts Aids | Budget Aids | Project Aids | Users Group Aids
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