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Difference between revisions of "Fixed Asset Class"

 
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== Fixed Asset Class ==
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<div style="text-align: center;">
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[[Maintenance]] | [[Fixed Asset Class Aids]] | [[Fixed Asset Master]] | [[Chart of Account]]
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</div><br />
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==Fixed Asset Class==
 
This maintenance screen allows the users to configure and add Asset Class for their General Ledger Accounts.
 
This maintenance screen allows the users to configure and add Asset Class for their General Ledger Accounts.
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=====Requirements before using Fixed Asset Class=====
  
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===== Fixed Asset Class Record List =====
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*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Fixed Asset Class]]
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*#[[Chart of Account]]
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*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
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*#[[Chart of Accounts Aids]]
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=====Fixed Asset Class Record List=====
 
[[File:Fixed Asset Class Record List.png|center|thumb|Fixed Asset Class Record List]]
 
[[File:Fixed Asset Class Record List.png|center|thumb|Fixed Asset Class Record List]]
  
 
Notes:
 
Notes:
  
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*Fixed Asset Class is required when creating Fixed Asset Master
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*Fixed Asset Class is required when creating [[Fixed Asset Master]]
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**Fixed Asset Class can be used in Fixed Asset Master as long as its status is "ACTIVE"
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**Fixed Asset Class can be used in Fixed Asset Master as long as its status is '''ACTIVE'''
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*Fixed Asset Class must be '''ACTIVE''' in order to simulate it on [[Depreciation Run]].
  
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===== Adding Fixed Asset Class =====
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=====Adding Fixed Asset Class=====
 
[[File:Adding Fixed Asset Class.png|center|thumb|865x865px|Adding Fixed Asset Class]]
 
[[File:Adding Fixed Asset Class.png|center|thumb|865x865px|Adding Fixed Asset Class]]
 
{| class="wikitable"
 
{| class="wikitable"
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Notes:
 
Notes:
  
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*"ACTIVE" chart of account list are the accounts that can be used in:
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*The code field is a unique field, this field cannot be edited once the record is save.
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*The accounts from the [[Chart of Account|Chart of Accounts]] must be active in order to use it on the following fields.
 
**GL Account Asset
 
**GL Account Asset
 
**GL Account (Acc Dep)
 
**GL Account (Acc Dep)
 
**GL Account (Depreciate Expense)
 
**GL Account (Depreciate Expense)
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*To check the status of the accounts, the user can visit the [[Chart of Account]] Maintenance Module.
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*For detailed instructions on how to create a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found [[Fixed Asset Class Aids|here]]
  
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===== Editing Fixed Asset Class =====
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=====Editing Fixed Asset Class=====
 
[[File:Editing Fixed Asset Class.png|center|thumb|866x866px|Editing Fixed Asset Class]]
 
[[File:Editing Fixed Asset Class.png|center|thumb|866x866px|Editing Fixed Asset Class]]
 
{| class="wikitable"
 
{| class="wikitable"
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|•Account where the asset is assigned when there is a Depreciation
 
|•Account where the asset is assigned when there is a Depreciation
 
|•Account List from Chart of Accounts
 
|•Account List from Chart of Accounts
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|}
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|}Notes:
  
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=====  Fixed Asset Class Option =====
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*User cannot edit the code field since it is a unique field upon creation.
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[[File:Fixed Asset Class Option.png|center|thumb|Fixed Asset Class Option]]
 
  
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=====  Fixed Asset Class Record Option =====
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*The accounts from the [[Chart of Account|Chart of Accounts]] must be '''ACTIVE''' in order to use it on the following fields.
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[[File:Fixed Asset Class Record Option.png|center|thumb|Fixed Asset Class Record Option]]
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**GL Account Asset
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**GL Account (Acc Dep)
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**GL Account (Depreciate Expense)
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*To check the status of the accounts, the user can visit the [[Chart of Account]] Maintenance Module.
  
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*For detailed instructions on how to edit a Fixed Asset Class, the user can visit the Fixed Asset Class Aids [[Fixed Asset Class Aids|here]]
  
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=====Fixed Asset Class Option=====
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[[File:Fixed Asset Class Option.png|center|thumb|Fixed Asset Class Option]]Notes:
  
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Notes:
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*For detailed instructions on how to Import and Export a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found [[Fixed Asset Class Aids|here]]
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=====Fixed Asset Class Record Option=====
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[[File:Fixed Asset Class Record Option.png|center|thumb|Fixed Asset Class Record Option]]Notes:
  
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*"INACTIVE" Fixed Asset Class cannot be used when creating or editing Fixed Asset Master.
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*Fixed Asset Class Record must be on '''ACTIVE''' status in order to used it when creating or editing a [[Fixed Asset Master]]
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**Fixed Asset Class is required when creating Fixed Asset Master.
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**This can be seen in [[Fixed Asset Class]] Maintenance Module
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*For detailed instructions on how to View, Edit, Activate/Deactivate and Delete a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found [[Fixed Asset Class|here]]
  
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===== Fixed Asset Class View Record =====
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=====Fixed Asset Class View Record=====
 
[[File:Fixed Asset Class View Record.png|center|thumb|Fixed Asset Class View Record]]
 
[[File:Fixed Asset Class View Record.png|center|thumb|Fixed Asset Class View Record]]
 
<br />Notes:
 
<br />Notes:
  
 
*<span style="color: rgb(51, 51, 51)">The user is allowed to edit the details when viewing the record.</span>
 
*<span style="color: rgb(51, 51, 51)">The user is allowed to edit the details when viewing the record.</span>
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*For detailed instructions on how to View a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found [[Fixed Asset Class Aids|here]]
  
 
<br />
 
<br />
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Maintenance
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|[[Maintenance]]<nowiki> | </nowiki>[[Fixed Asset Class]]<nowiki> | </nowiki>[[Fixed Asset Master]]<nowiki> | </nowiki>[[Chart of Account]]
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|-
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|Financials
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|[[Depreciation Run]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Maintenance Aids
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|[[Fixed Asset Class Aids]]<nowiki> | </nowiki>[[Fixed Asset Master Aids]] <nowiki>| </nowiki>[[Chart of Accounts Aids]]
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|-
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|Financials
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|[[Depreciation Run Aids]]
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|}<br />

Latest revision as of 23:29, 6 September 2021


Fixed Asset Class

This maintenance screen allows the users to configure and add Asset Class for their General Ledger Accounts.

Requirements before using Fixed Asset Class
Fixed Asset Class Record List
File:Fixed Asset Class Record List.png
Fixed Asset Class Record List

Notes:

  • Fixed Asset Class is required when creating Fixed Asset Master
    • Fixed Asset Class can be used in Fixed Asset Master as long as its status is ACTIVE
  • Fixed Asset Class must be ACTIVE in order to simulate it on Depreciation Run.
Adding Fixed Asset Class
File:Adding Fixed Asset Class.png
Adding Fixed Asset Class
Field Description Expected Output
1.Code •Reference Code for the Fixed Asset Class •Alphanumeric
2.Asset Class •Asset Class •Alphanumeric
3.Depreciate •Checking if the Fixed Asset Class is Depreciating •Tick/Untick
4.No. of Months use of Life •Life of Specific Asset Class •Number
5.Salvage Value •Price when the Asset is Salvaged •Number
6.GL Account Asset •Account where the asset is assigned •Account List from Chart of Accounts
7.GL Account (Acc Dep) •Account where the asset is assigned on Accounting Department •Account List from Chart of Accounts
8.GL Account (Depreciate Expense) •Account where the asset is assigned when there is a Depreciation •Account List from Chart of Accounts

Notes:

  • The code field is a unique field, this field cannot be edited once the record is save.
  • The accounts from the Chart of Accounts must be active in order to use it on the following fields.
    • GL Account Asset
    • GL Account (Acc Dep)
    • GL Account (Depreciate Expense)
  • To check the status of the accounts, the user can visit the Chart of Account Maintenance Module.
  • For detailed instructions on how to create a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found here
Editing Fixed Asset Class
File:Editing Fixed Asset Class.png
Editing Fixed Asset Class
Field Description Expected Output
1.Asset Class •Asset Class •Alphanumeric
2.Depreciate •Checking if the Fixed Asset Class is Depreciating •Tick/Untick
3.No. of Months use of Life •Life of Specific Asset Class •Number
4.Salvage Value •Price when the Asset is Salvaged •Number
5.GL Account Asset •Account where the asset is assigned •Account List from Chart of Accounts
6.GL Account (Acc Dep) •Account where the asset is assigned on Accounting Department •Account List from Chart of Accounts
7.GL Account (Depreciate Expense) •Account where the asset is assigned when there is a Depreciation •Account List from Chart of Accounts

Notes:

  • User cannot edit the code field since it is a unique field upon creation.
  • The accounts from the Chart of Accounts must be ACTIVE in order to use it on the following fields.
    • GL Account Asset
    • GL Account (Acc Dep)
    • GL Account (Depreciate Expense)
  • To check the status of the accounts, the user can visit the Chart of Account Maintenance Module.
  • For detailed instructions on how to edit a Fixed Asset Class, the user can visit the Fixed Asset Class Aids here
Fixed Asset Class Option
File:Fixed Asset Class Option.png
Fixed Asset Class Option

Notes:

  • For detailed instructions on how to Import and Export a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found here
Fixed Asset Class Record Option
File:Fixed Asset Class Record Option.png
Fixed Asset Class Record Option

Notes:

  • Fixed Asset Class Record must be on ACTIVE status in order to used it when creating or editing a Fixed Asset Master
  • For detailed instructions on how to View, Edit, Activate/Deactivate and Delete a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found here
Fixed Asset Class View Record
File:Fixed Asset Class View Record.png
Fixed Asset Class View Record


Notes:

  • The user is allowed to edit the details when viewing the record.
  • For detailed instructions on how to View a Fixed Asset Class, the user can visit the Fixed Asset Class Aids which can be found here


Categories:
Modules
Maintenance Maintenance | Fixed Asset Class | Fixed Asset Master | Chart of Account
Financials Depreciation Run
Job Aid Modules
Maintenance Aids Fixed Asset Class Aids | Fixed Asset Master Aids | Chart of Accounts Aids
Financials Depreciation Run Aids


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