Difference between revisions of "AP Transaction Report"

(Tag: 2017 source edit)
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==AP Transactions Report==
 
==AP Transactions Report==
 
<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">'''AP Transaction Report''' - refers to the list of detailed supplier's invoices</span>
 
<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">'''AP Transaction Report''' - refers to the list of detailed supplier's invoices</span>
[[File:AP Transaction Report.png|center|thumb|1052x1052px|AP Transaction Report]]
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<br />
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===== <span class="mw-headline" id="Requirements_before_using_AR_Transaction_Report" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_AR_Detailed_Report" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Accounts_Receivable_Aging" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Sales_Quotation" style="box-sizing: inherit;">Requirements before using AP Transaction Report</span></span></span></span> =====
{| class="wikitable"
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* The user should setup have the following records in order to proceed on using the <span style="box-sizing: inherit;">A</span><span>P</span> <span style="box-sizing: inherit;">Transaction Report</span>
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*# [[Supplier]]
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*# [[Accounts Payable]]
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*# [[Payment Voucher]]
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{| class="wikitable" style="margin: auto;"
 
|+AP Transaction Report Terms on Oojeema Prime System.
 
|+AP Transaction Report Terms on Oojeema Prime System.
 
!Field
 
!Field
 
!Description
 
!Description
 
|-
 
|-
|1. '''Record Filter'''<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">(Date Range, Customer)</span>
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|1. '''Record Filter'''<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">(Date Range, Supplier)</span>
 
|<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Provides a set of filter option for precise searching of records.</span>
 
|<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Provides a set of filter option for precise searching of records.</span>
  
 
*Date Range is automatically set for the current month
 
*Date Range is automatically set for the current month
*Customer is automatically set to filter all
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*Supplier is automatically set to filter all
 
|-
 
|-
 
|2. '''Export'''
 
|2. '''Export'''
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|-
 
|-
 
|10. '''Amount Applied'''
 
|10. '''Amount Applied'''
|The Total Amount paid for the Receivable (It can be partial or whole)
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|The Total Amount paid for the Payable (It can be partial or whole)
 
|-
 
|-
 
|11. '''Balance'''
 
|11. '''Balance'''
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|-
 
|-
 
|14. '''Status'''
 
|14. '''Status'''
|The current status of the Voucher used in the Receivable (It can be Posted/Open/Cancelled)
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|The current status of the Voucher used in the Payable (It can be Posted/Open/Cancelled)
 
|}
 
|}
 
Notes:
 
Notes:
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*Supplier Status must be '''ACTIVE''' in order to check its status in the AP Transaction Report.
 
*Supplier Status must be '''ACTIVE''' in order to check its status in the AP Transaction Report.
 
**Supplier Records can be seen in <span>[[Supplier]]</span> Maintenance Module
 
**Supplier Records can be seen in <span>[[Supplier]]</span> Maintenance Module
*For detailed Instructions on how to view the Vouchers and Export the Customer AP Transaction Report, the user may view the AP Detailed Report Job Aids which can be found <span>[[AP Transaction Report Aids]]</span>.
 
  
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===== <span class="mw-headline" id="Exporting_AP_Transaction_Report" style="box-sizing: inherit;">Exporting AP Transaction Report</span> =====
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# Under the Main Menu, Click '''[[Reports]]'''
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# Under Reports Menu, Click '''[[AP Transaction Report]]''' under [[Financial Statement]] Reports.
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# Under [[AP Transaction Report]], click the Export Button on the right side. Take note that you can filter the date range and the supplier for precise exportation of records.
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===== <span class="mw-headline" id="Viewing_Vouchers_on_AP_Transaction_Report" style="box-sizing: inherit;">Viewing Vouchers on AP Transaction Report</span> =====
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# Under the Main Menu, Click '''[[Reports]]'''
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# Under Reports Menu, Click '''[[AP Transaction Report]]''' under [[Financial Statement]] Reports.
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# Under [[AP Transaction Report]], Check the Voucher Number Column, you will see the voucher list with links for a specific date. Click on the voucher number to redirect you to the View mode of the selected Voucher.
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<br />
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{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
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|-
 
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
|-
 
|Financials Aids
 
|[[Accounts Payable Aids]]
 
 
|-
 
|-
 
|Maintenance Aids
 
|Maintenance Aids
 
|[[Supplier Aids]]
 
|[[Supplier Aids]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports Aid'''
 
|-
 
|Financial Statements
 
|[[Balance Sheet Aids]]<nowiki> | </nowiki>[[Income Statement Aids]]<nowiki> | </nowiki>[[General Ledger Aids]]<nowiki> | </nowiki>[[General Journal Aids]]<nowiki> | </nowiki>[[Trial Balance Aids]]<nowiki> | </nowiki>[[Statement of Account Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aging Aids]]<nowiki> | </nowiki>[[AR Detailed Report Aids]]<nowiki> | </nowiki>[[AR Transaction Report Aids]]<nowiki> | </nowiki>[[Accounts Payable Aging Aids]]<nowiki> | </nowiki>[[AP Detailed Report Aids]]<nowiki> | </nowiki>[[AP Transaction Report Aids]]<nowiki> | </nowiki>[[Cash Position Aids]]<nowiki> | </nowiki>[[Check List Aids]]<nowiki> | </nowiki>[[Deposit List Aids]]<nowiki> | </nowiki>[[Collection Register Aids]]
 
 
|}
 
|}

Revision as of 11:24, 14 December 2021

AP Transactions Report

AP Transaction Report - refers to the list of detailed supplier's invoices

Requirements before using AP Transaction Report
AP Transaction Report Terms on Oojeema Prime System.
Field Description
1. Record Filter(Date Range, Supplier) Provides a set of filter option for precise searching of records.
  • Date Range is automatically set for the current month
  • Supplier is automatically set to filter all
2. Export Allows the user to Export the record into Spreadsheet
3. Supplier Code Reference Code for customer record.
  • The set of Suppliers and Supplier Code can be seen in Supplier Maintenance Module.
  • Supplier Codes is a unique field on Supplier Maintenance Module, thus, it cannot be edited once created.
4. Supplier Name The Supplier Name affiliated to the Supplier Code.
  • Supplier Name can be edited in Supplier Maintenance Module.
5. Voucher Name Reference Number of a specific Accounts Payable.
6. Payment Voucher Reference Voucher used to pay the Accounts Payable
7. Transaction Date Date when the Voucher was created.
8. Invoice No. Reference No. of the source transaction of the Accounts Payable
9. Amount Total Amount of the Payable
10. Amount Applied The Total Amount paid for the Payable (It can be partial or whole)
11. Balance The remaining Balance after computing the Total amount less the Amount Applied.
12. Remarks Any information or notes applied in the specific Payable
13.Terms The set default days on the supplier for them to pay their outstanding balance on their payable.
14. Status The current status of the Voucher used in the Payable (It can be Posted/Open/Cancelled)

Notes:

  • Supplier Status must be ACTIVE in order to check its status in the AP Transaction Report.
    • Supplier Records can be seen in Supplier Maintenance Module
Exporting AP Transaction Report
  1. Under the Main Menu, Click Reports
  2. Under Reports Menu, Click AP Transaction Report under Financial Statement Reports.
  3. Under AP Transaction Report, click the Export Button on the right side. Take note that you can filter the date range and the supplier for precise exportation of records.
Viewing Vouchers on AP Transaction Report
  1. Under the Main Menu, Click Reports
  2. Under Reports Menu, Click AP Transaction Report under Financial Statement Reports.
  3. Under AP Transaction Report, Check the Voucher Number Column, you will see the voucher list with links for a specific date. Click on the voucher number to redirect you to the View mode of the selected Voucher.


Categories:
Modules
Financials Accounts Payable | Payment Voucher
Maintenance Maintenance | Supplier
Reports Module (Reports)
Reports Financial Statement
Financial Statements Balance Sheet | Income Statement | General Ledger | General Journal | Trial Balance | Statement of Account | Accounts Receivable Aging | AR Detailed Report | AR Transaction Report | Accounts Payable Aging | AP Detailed Report | AP Transaction Report | Cash Position | Check List | Deposit List | Collection Register
Job Aid Modules
Maintenance Aids Supplier Aids