Bank

Maintenance | Currency | Exchange Rate

Bank

This maintenance screen allows users to configure and add the Bank that they will used in transaction.

Bank Record List

Notes:

• Banks that are under INACTIVE status cannot be used in transactions
  • Thus, it still can be used if it is already used in the past transactions.
  • All checks under the bank will also be disabled and cannot be used in the transaction.

Adding Bank

1. Go to Maintenance then click Bank
2. Click Add Bank
3. Fill up the necessary Fields then Click Save

Field	Description	Expected Values
1.Bank Account GL Code	•GL Code of the Bank Account	•GL Codes
2.Bank Account Code	•Account Code of the Bank	•Alphanumeric
3.Currency	•Currency the the bank use	•Currency List Provided on Currency Maintenance Module
4.Bank Address	•Address of the Bank	•Alphanumeric
5.Bank Name	•Name of the Bank	•Alphanumeric
6.Bank Account Number	•Bank Account Number of the Bank	•Number
7.Check Account	•Confirming if the Bank Account is a Check Account	•Tick/Untick

Editing Bank

1. Go to Maintenance then click Bank.
2. Find the Bank that need its details to be edited. Click the Drop-down Arrow then Edit
3. Update the fields that needs to be edited. Then click Save.

Field	Description	Expected Values
1.Bank Account GL Code	•GL Code of the Bank Account	•GL Codes
2.Bank Account Code	•Account Code of the Bank	•Alphanumeric
3.Currency	•Currency the the bank use	•Currency List Provided on Currency Maintenance Module
4.Bank Address	•Address of the Bank	•Alphanumeric
5.Bank Name	•Name of the Bank	•Alphanumeric
6.Bank Account Number	•Bank Account Number of the Bank	•Number
7.Check Account	•Confirming if the Bank Account is a Check Account	•Tick/Untick

Importing and Exporting Bank

1. Under Bank Screen, Click Options

2. Under Options, The user may Export or Import The Record

• When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
• When Importing the records, the user should follow the following steps provided in the Importing Bank Screen such as
  • Downloading the template link provided under Step 1.
  • Filling up the information needed for each columns of the template
  • Uploading the updated Template

Bank Import Details

Field	Description	Allowed Inputs	Input Restrictions	Required Field?
1.Bank Account GL Code	General Ledger Code of the Bank Account	*Assets Account Code under Account list provided in Chart of Accounts Maintenance Module	*Any inputs not mentioned in the allowed inputs	Yes
2.Bank Code	Account Code of the Bank	*Numeric	*Up to 20 characters *Any inputs except numbers	Yes
3.Bank Name	Name of the Bank	*Alphanumeric *Special Character	*Up to 100 characters	Yes
4.Bank Account Number	Account Number of the Bank	*Numeric	*Up to 20 characters *Any inputs except numbers	Yes
5.Currency	Currency of the bank use	*Currency List Provided on Currency Maintenance Module	*Any inputs not mentioned in the required inputs	Yes
6.Check Account	Classification of the Account if the Bank Account is a Check Account	*Yes *No	*Any inputs not mentioned in the required inputs	No
7.Bank Address	Address of the Bank	*Alphanumeric *Special Character	*Up to 100 characters	Yes

Bank Record Options

Actions Available base on Bank Record Status

Status	View	Edit	Deactivate	Activate	Delete
ACTIVE	☑	☑	☑		☑
INACTIVE	☑	☑		☑	☑

Notes:

• Activating/Deactivating and Deleting of Records can be done in two ways.
  • For single records, the user may use the drop down arrow then the action that need to perform.
  • For multiple records, the user may tick the records then click the action button that need to perform
    • Click the Yes in the confirmation to proceed on the action taken.

Manage Check

Field	Description	Expected Values
1. Book Number	•Book number of the Check	•Number
2, First Check Number	•First Check Number on the Check List	•Number
3. Last Check Number	•Last Check Number on the Check List	•Number

Notes:

• Checks that are under INACTIVE status cannot be used in transactions
  • Thus, it still can be used if it is already used in the past transactions.
  • Even the checks status are inactive. The bank can still be used in the transaction

• For detailed instructions on how to Manage a check, You can visit the Bank Job Aids which can be found here