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Difference between revisions of "Exchange Rate"

(Tag: 2017 source edit)
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<div style="text-align: center;">
 
<div style="text-align: center;">
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[[Maintenance]] | [[Currency]] | [[Exchange Rate Aids]]
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[[Maintenance]] | [[Currency]]
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</div><br />
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</div>
 
==Exchange Rate==
 
==Exchange Rate==
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This maintenance screen allows the users to configure the exchange rate of the specific currency.
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This maintenance screen allows the users to configure the exchange rate of the specific [[currency]].
 
=====Requirements before using Exchange Rate=====
 
=====Requirements before using Exchange Rate=====
  
 
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Exchange Rate]]
 
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Exchange Rate]]
 
*#[[Currency]]
 
*#[[Currency]]
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*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
 
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*#[[Currency Aids]]
 
  
 
=====Exchange Rate Record List=====
 
=====Exchange Rate Record List=====
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[[File:Exchange Rate Record List.png|center|thumb|Exchange Rate Record List]]
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=====Adding Exchange Rate=====
 +
 
 +
# Go to Maintenance then click [[Exchange Rate]]
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# Click '''Add Exchange Rate''' Button
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# Fill-up the necessary fields then click '''Save'''
  
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=====Adding Exchange Rate=====
 
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[[File:Adding Exchange Rate.png|center|thumb|867x867px|Adding Exchange Rate]]
 
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
 
!Field
 
!Field
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*Currency must be on '''ACTIVE''' status in order to Add details on the Exchange Rate
 
*Currency must be on '''ACTIVE''' status in order to Add details on the Exchange Rate
 
**This can be seen in [[Currency]] Maintenance Module
 
**This can be seen in [[Currency]] Maintenance Module
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*Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.
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*Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.<br />
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*For Detailed instructions on how to add Exchange Rate, you can visit the Exchange Rate Job Aid which can be found [[Exchange Rate Aids|here]]<br />
 
  
 
=====Editing Exchange Rate=====
 
=====Editing Exchange Rate=====
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[[File:Editing Exchange Rate.png|center|thumb|868x868px|Editing Exchange Rate]]
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 +
# Go to Maintenance then click [[Exchange Rate]]
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# Select an Exchange Rate that needs an update. Click the drop-down arrow then choose Edit.
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# Update the fields then click '''Save.'''
 +
 
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
 
!Field
 
!Field
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***[[Import Purchase Order]]
 
***[[Import Purchase Order]]
 
***[[Accounts Payable]]
 
***[[Accounts Payable]]
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***[[Debit Memo]]
 
 
***[[Debit Voucher]]
 
***[[Debit Voucher]]
 
***[[Payment Voucher]]
 
***[[Payment Voucher]]
  
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*For Detailed instructions on how to edit Exchange Rate, you can visit the Exchange Rate Job Aid which can be found [[Exchange Rate Aids|here]]
 
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<br />
 
 
=====Exchange Rate Record Option=====
 
=====Exchange Rate Record Option=====
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[[File:Exchange Rate Record Option.png|center|thumb|Exchange Rate Record Option]]Notes:
 
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*For Detailed instructions on how to View, Edit, Activate, Deactivate and Delete Exchange Rate, you can visit the Exchange Rate Job Aid which can be found [[Exchange Rate Aids|here]]
 
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<br />
 
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=====Exchange Rate View Record=====
 
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[[File:Exchange Rate View Record.png|center|thumb|Exchange Rate View Record]]
 
 
Notes:
 
Notes:
  
 
*The user is allowed to edit the details when viewing the record.
 
*The user is allowed to edit the details when viewing the record.
 +
*Activating/Deactivating and Deleting of Records can be done in two ways.
 +
**For single records, the user may use the drop down arrow then the action that need to perform.
 +
**For multiple records, the user may tick the records then click the action button that need to perform
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***Click the Yes in the confirmation to proceed on the action taken.<br />
  
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*For Detailed instructions on how to View Exchange Rate, you can visit the Exchange Rate Job Aid which can be found [[Exchange Rate Aids|here]]
 
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−
<br />
 
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
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|-
 
|-
 
|Financials
 
|Financials
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Debit Memo]]<nowiki> | </nowiki>[[Debit Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]
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|[[Accounts Payable]]<nowiki> | </nowiki>[[Debit Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]
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|-
 
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
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|-
 
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|Maintenance Aids
 
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|[[Currency Aids]]<nowiki> | </nowiki>[[Exchange Rate Aids]]
 
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|-
 
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|Purchase Aids
 
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|[[Import Purchase Order Aid]]
 
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|-
 
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|Financials
 
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|[[Accounts Payable Aids]]<nowiki> | </nowiki>[[Debit Memo Aids]]<nowiki> | </nowiki>[[Debit Voucher Aids]]<nowiki> | </nowiki>[[Payment Voucher Aids]]
 
 
|}
 
|}

Revision as of 12:05, 20 December 2021

Exchange Rate

This maintenance screen allows the users to configure the exchange rate of the specific currency.

Requirements before using Exchange Rate
Exchange Rate Record List
Adding Exchange Rate
  1. Go to Maintenance then click Exchange Rate
  2. Click Add Exchange Rate Button
  3. Fill-up the necessary fields then click Save
Field Description Expected Values
1.Effectivity Rate •The date where the exchange rate changes will be applied •Date
2.Exchange Rate •The amount to be exchanged on the currency •Number
3.Base Currency •The currency to be converted. •Currency List provided by the Currency Maintenance Module
4.Expected Currency •The converted currency from base currency •Currency List provided by the Currency Maintenance Module

Notes:

  • Currency must be on ACTIVE status in order to Add details on the Exchange Rate
    • This can be seen in Currency Maintenance Module
  • Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.
Editing Exchange Rate
  1. Go to Maintenance then click Exchange Rate
  2. Select an Exchange Rate that needs an update. Click the drop-down arrow then choose Edit.
  3. Update the fields then click Save.
Field Description Expected Values
1.Effectivity Rate •The date where the exchange rate changes will be applied •Date
2.Exchange Rate •The amount to be exchanged on the currency •Number
3.Base Currency •The currency to be converted. •Currency List provided by the Currency Maintenance Module
4.Expected Currency •The converted currency from base currency •Currency List provided by the Currency Maintenance Module

Notes:

  • Currency must be on ACTIVE status in order to Edit details on the Exchange Rate
  • Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.
  • The update the Exchange Rate, the user must edit it in the Maintenance Module instead on the transaction.
  • If the user updated the Maintenance module Exchange Rate, the user should also manually edit the exchange rate if the transactions exchange rate is need to be update.
Exchange Rate Record Option

Notes:

  • The user is allowed to edit the details when viewing the record.
  • Activating/Deactivating and Deleting of Records can be done in two ways.
    • For single records, the user may use the drop down arrow then the action that need to perform.
    • For multiple records, the user may tick the records then click the action button that need to perform
      • Click the Yes in the confirmation to proceed on the action taken.
Categories:
Modules
Maintenance Maintenance | Currency | Exchange Rate
Purchase Import Purchase Order
Financials Accounts Payable | Debit Voucher | Payment Voucher
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