Difference between revisions of "Debit Voucher"

(Tag: 2017 source edit)
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| style="" |If the Payment Voucher reference is Cancelled
 
| style="" |If the Payment Voucher reference is Cancelled
 
|}
 
|}
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===== Debit Voucher Record List =====
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[[File:Financials - Debit Voucher - Record List.png|border|center|1500x1500px]]
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Notes:
 
Notes:
  
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#Fill up the required fields for Header and Accounting details then click Save
 
#Fill up the required fields for Header and Accounting details then click Save
  
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[[File:Financials - Payment Voucher - Create Debit Voucher.png|border|center|1500x1500px]]
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<br />
 
=====<span class="mw-headline" id="Applying_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Debit Voucher</span></span>=====
 
=====<span class="mw-headline" id="Applying_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Debit Voucher</span></span>=====
  
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#Click the Vouchers need to Apply in the Transaction then click Tag
 
#Click the Vouchers need to Apply in the Transaction then click Tag
  
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[[File:Financials - Payment Voucher - Apply Debit Voucher.png|link=https://docs.oojeema.com/File:Financials%20-%20Payment%20Voucher%20-%20Apply%20Debit%20Voucher.png|border|center|1500x1500px]]
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<br />
 
=====<span class="mw-headline" id="Credit_Voucher_Record_Options" style="box-sizing: inherit;">Debit Voucher Record Options</span>=====
 
=====<span class="mw-headline" id="Credit_Voucher_Record_Options" style="box-sizing: inherit;">Debit Voucher Record Options</span>=====
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
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*Debit Voucher can only be edited through its reference <span>[[Payment Voucher]]</span>
 
*Debit Voucher can only be edited through its reference <span>[[Payment Voucher]]</span>
 
*Debit Voucher can be used in multiple [[Payment Voucher]] until such time its balance are all used up.
 
*Debit Voucher can be used in multiple [[Payment Voucher]] until such time its balance are all used up.
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===== <span class="mw-headline" id="Printing_Payment_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Accounts_Receivable" style="box-sizing: inherit;"><span class="mw-headline ve-pasteProtect" id="Editing_Import_Purchase_Order" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}" style="box-sizing: inherit;">Printing Debit Voucher</span></span></span> =====
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# Click Financials then click Debit Voucher
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# Select the Debit Voucher that needs to print its details. Click the Drop-down Arrow then press Print'''.'''
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[[File:Financials - Debit Voucher - Print.png|border|center|1500x1500px]]
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=====<span class="mw-headline" id="Exporting_Voucher_Options" style="box-sizing: inherit;">Exporting Voucher Options</span>=====
 
=====<span class="mw-headline" id="Exporting_Voucher_Options" style="box-sizing: inherit;">Exporting Voucher Options</span>=====
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#Click Options then click Export.
 
#Click Options then click Export.
  
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[[File:Financials - Debit Voucher - Export.png|border|center|1500x1500px]]
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<br />
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
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|Maintenance
 
|Maintenance
 
|[[Chart of Account]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Supplier]]
 
|[[Chart of Account]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Supplier]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|-
 
|Maintenance Aids
 
|[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Currency Aids]]<nowiki> | </nowiki>[[Exchange Rate Aids]]<nowiki> | </nowiki>[[Supplier Aids]]
 
 
|}
 
|}

Revision as of 12:42, 17 February 2022

Debit Voucher

Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables

Requirements before using Debit Voucher
Debit Voucher Record Status
Status Description
ACTIVE If the Debit Voucher is newly created and have not been used.
USED If the Debit Voucher's balance has been used up.
CANCELLED If the Payment Voucher reference is Cancelled
Debit Voucher Record List
Financials - Debit Voucher - Record List.png


Notes:

  • Debit Voucher can only be created through Payment Voucher and Purchase Return.
    • Debit Vouchers can be edited by editing the Payment Voucher corresponds to the Debit Voucher.
    • Debit Vouchers created by Purchase Return cannot be edited but can be cancelled.
  • The Status of Debit Voucher will change when:
    • Active to Used - If the balance of the Debit Voucher has been used up.
    • Cancelled - If the Debit Voucher is cancelled.
Creating Debit Voucher
  1. Click Payment Voucher from Financial Module
  2. Under Payment Voucher, Click Add Payment Voucher
  3. Select a Supplier then tick the Down Payment Option
  4. Fill up the required fields for Header and Accounting details then click Save
Financials - Payment Voucher - Create Debit Voucher.png


Applying Debit Voucher
  1. Under Create Payment Voucher, Select a Supplier and tagged a Payable
  2. Click Debits
  3. Click the Vouchers need to Apply in the Transaction then click Tag
Financials - Payment Voucher - Apply Debit Voucher.png


Debit Voucher Record Options
Actions Available base on Debit Voucher Record Status
Status View Print
ACTIVE
USED
CANCELLED

Notes:

  • if all balance of the active Vouchers have been used up, it will change its status into used
  • Debit Voucher can only be edited through its reference Payment Voucher
  • Debit Voucher can be used in multiple Payment Voucher until such time its balance are all used up.
Printing Debit Voucher
  1. Click Financials then click Debit Voucher
  2. Select the Debit Voucher that needs to print its details. Click the Drop-down Arrow then press Print.
Financials - Debit Voucher - Print.png


Exporting Voucher Options
  1. Go to Financials then click Debit Voucher
  2. Click Options then click Export.
Financials - Debit Voucher - Export.png


Categories:
Modules
Financials Financials | Debit Voucher | Accounts Payable | Payment Voucher
Inventory Purchase Return
Maintenance Chart of Account | Currency | Exchange Rate | Supplier