Difference between revisions of "Billing"

(Tag: 2017 source edit)
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</div>
 
</div>
 
==Billing==
 
==Billing==
This module allows the user to create Billings for Job Order Transactions[[File:Billing Menu.png|center|thumb|Billing Menu|link=https://docs.oojeema.com/File:Billing_Menu.png]]
+
This module allows the user to create Billings for Job Order Transactions
 
=====Requirements before using Billing=====
 
=====Requirements before using Billing=====
  
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*#[[Price List]]
 
*#[[Price List]]
 
*#[[Tax]]
 
*#[[Tax]]
*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
 
*#[[Customer Aids]]
 
*#[[Item Master Aids]]
 
*#[[Price List Aids]]
 
*#[[Tax Aids]]
 
  
 
=====Billing Record List=====
 
=====Billing Record List=====
[[File:Billing Record List.png|center|thumb|Billing Record List]]
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[[File:Billing - Billing - Record List.png|border|center|1500x1500px]]
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Billing Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''UNPAID'''
 +
| style="" |If the Billing Record is newly created and not yet paid
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''WITH PARTIAL PAYMENT'''
 +
| style="" |If the Billing Payment is paid partially
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''PAID'''
 +
| style="" |If the Billing Record is fully paid and Posted
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''CANCELLED'''
 +
| style="" |If the Billing is cancelled.
 +
|}
 +
<br />
 +
=====Creating Billing Record=====
 +
 
 +
# Click Billing under Main Menu
 +
# Under Billing Screen, Click Add Billing
 +
# Fill up the necessary fields on the header part
 +
# Fill up the necessary fields in the item details
 +
# Click Save
 +
 
  
=====Add Billing=====
 
[[File:Add BIlling.png|center|1296x1296px]]
 
 
<br />
 
<br />
  
*'''Adding Billing Information'''
+
{| class="wikitable" style="margin: auto;"
 
 
{| class="wikitable"
 
 
!Field
 
!Field
 
!Description
 
!Description
 
!Expected Values
 
!Expected Values
 +
|+Add Billing Field List
 
|-
 
|-
 
|1.Billing No.
 
|1.Billing No.
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=====Editing Billing=====
 
=====Editing Billing=====
[[File:Edit Billing.png|center|1105x1105px]]
 
<br />
 
  
*'''Editing Billing Information'''
+
# Click Billing under Main Menu
 +
# Under Billing Screen, Select a Billing record that needs to update its details, click the drop-down arrow then click Edit
 +
# Update the necessary fields then click Save.
 +
 
 +
===== <span class="mw-headline" id="Printing_Sales_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Sales_Quotation_Record" style="box-sizing: inherit;">Printing Billing</span></span> =====
 +
 
 +
# Click Billing under Main Menu
 +
# Under Billing Screen, Select a Billing record that needs to print its details, click the drop-down arrow then click Print
 +
 
 +
===== <span class="mw-headline" id="Exporting_Sales_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Importing_and_Exporting_Sales_Quotation_Record" style="box-sizing: inherit;">Exporting Billing</span></span> =====
 +
1. Under Billing Screen, Click Options
 +
 
 +
2. Under Options, The user may Export the record
 +
 
 +
* When Exporting the records, the user may also use the filter options such as Date Filter, Search Bar and Customer filter for precise searching and exporting of records.
  
{| class="wikitable"
+
<br />
 +
{| class="wikitable" style="margin: auto;"
 
!Field
 
!Field
 
!Description
 
!Description
 
!Expected Values
 
!Expected Values
 +
|+Edit Billing Field List
 
|-
 
|-
 
|1.[[Customer]]
 
|1.[[Customer]]
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*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under [[Tax]] Maintenance Module.
 
**This can be seen under [[Tax]] Maintenance Module.
*For detailed steps on how to edit a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]]
 
 
=====Billing Options=====
 
[[File:Billing Options.png|center|thumb|Billing Options]]
 
  
 +
<br />
 
=====Billing Record Options=====
 
=====Billing Record Options=====
[[File:Billing Record Option.png|center|thumb|Billing Record Option]]Notes:
 
 
*For detailed steps on how to View, Edit, Print or Cancel a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]].
 
 
=====Billing View Record=====
 
[[File:View Billing.png|center|1000x1000px]]
 
  
 +
*
  
Notes:
+
{| class="wikitable" style="margin: auto;"
 
 
*The user has an option to Edit the Billing while viewing the record.
 
*For detailed steps on how to View a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]].
 
 
 
{| class="wikitable"
 
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
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|Maintenance
 
|Maintenance
 
|[[Customer]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Price List]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]
 
|[[Customer]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Price List]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|-
 
|Billing Aids
 
|[[Billing Aids]]
 
|-
 
|Financials Aids
 
|[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
 
|-
 
|Maintenance Aids
 
|[[Customer Aids]]<nowiki> | </nowiki>[[Item Master Aids]]<nowiki> | </nowiki>[[Price List Aids]]<nowiki> | </nowiki>[[Tax Aids]]<nowiki> | </nowiki>[[Unit of Measure Aids]]
 
 
|}
 
|}

Revision as of 11:02, 22 February 2022

Billing

This module allows the user to create Billings for Job Order Transactions

Requirements before using Billing
Billing Record List
Billing - Billing - Record List.png
Billing Record Status
Status Description
UNPAID If the Billing Record is newly created and not yet paid
WITH PARTIAL PAYMENT If the Billing Payment is paid partially
PAID If the Billing Record is fully paid and Posted
CANCELLED If the Billing is cancelled.


Creating Billing Record
  1. Click Billing under Main Menu
  2. Under Billing Screen, Click Add Billing
  3. Fill up the necessary fields on the header part
  4. Fill up the necessary fields in the item details
  5. Click Save



Field Description Expected Values
Add Billing Field List
1.Billing No. •Billing reference number that is auto generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module
3.Reference •Reference code for the Billing Transaction •Alphanumeric
4.Document Date •Date when the document was created •Date
5.Due Date •Due date of Billing Transaction •Date
6.Discount Type •Discount Type for the items in the transaction •Amount/Percentage
7.Notes •Other Remarks for the transaction •Alphanumeric
8.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module
9.Description •Any remarks/description •Alphanumeric
10.Quantity •Quantity of items applied in the transaction •Number
11.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module
12.Price •Price of the items •Number
13.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type
14.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module
15.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Numeric(Auto-Generated)

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.
  • For detailed steps on how to create a Billing, you can visit the Billing Job Aids which can be found here
Editing Billing
  1. Click Billing under Main Menu
  2. Under Billing Screen, Select a Billing record that needs to update its details, click the drop-down arrow then click Edit
  3. Update the necessary fields then click Save.
Printing Billing
  1. Click Billing under Main Menu
  2. Under Billing Screen, Select a Billing record that needs to print its details, click the drop-down arrow then click Print
Exporting Billing

1. Under Billing Screen, Click Options

2. Under Options, The user may Export the record

  • When Exporting the records, the user may also use the filter options such as Date Filter, Search Bar and Customer filter for precise searching and exporting of records.


Field Description Expected Values
Edit Billing Field List
1.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module
2.Reference •Reference code for the Billing Transaction •Alphanumeric
3.Document Date •Date when the document was created •Date
4.Due Date •Due date of Billing Transaction •Date
5.Discount Type •Discount Type for the items in the transaction •Amount/Percentage
6.Notes •Other Remarks for the transaction •Alphanumeric
7.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module
8.Description •Any remarks/description •Alphanumeric
9.Quantity •Quantity of items applied in the transaction •Numeric
10.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module
11.Price •Price of the items •Numeric
12.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type
13.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module
14.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Numeric(Auto-Generated)

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.


Billing Record Options
Categories:
Modules
BIlling Billing
Financials Accounts Receivable | Receipt Voucher
Maintenance Customer | Item Master | Price List | Unit of Measure | Tax | Unit of Measure