You are viewing an old version of this page. Return to the latest version.
Difference between revisions of "Accounts Payable"
(Tag: Visual edit) |
(Tag: Visual edit) |
||
| Line 78: | Line 78: | ||
|•Number | |•Number | ||
|} | |} | ||
| + | Notes: | ||
| + | |||
| + | * Accounts Payable Transactions are auto-generated when created from Purchase receipt, | ||
| + | |||
'''Editing Accounts Payable''' | '''Editing Accounts Payable''' | ||
[[File:Editing Accounts Payable.png|center|thumb|863x863px|Editing Accounts Payable]] | [[File:Editing Accounts Payable.png|center|thumb|863x863px|Editing Accounts Payable]] | ||
| Line 158: | Line 162: | ||
'''Accounts Payable Record Option''' | '''Accounts Payable Record Option''' | ||
| − | [[File:Accounts Payable Record Option.png|center|thumb|Accounts Payable Record Option]] | + | [[File:Accounts Payable Record Option.png|center|thumb|Accounts Payable Record Option]]Notes: |
| − | * The user can only edit | + | *The user can only edit Manually Created Accounts Payable Transaction and if that transaction is still on "UNPAID" Status. |
| − | * The user can only Issue Payment the Accounts Payable if it is in "UNPAID" status and it has a Purchase receipt tagged on it. | + | **Auto-Generated Accounts Payable cannot be edited or cancelled. |
| + | *The user can only Issue Payment the Accounts Payable if it is in "UNPAID" status and it has a Purchase receipt tagged on it. | ||
Revision as of 11:16, 15 October 2020
Accounts Payable
Allows the user to create a transaction for the amounts due to vendors or suppliers received that have not yet been paid for.
Accounts Payable Record List
File:Accounts Payable Record List.png
Accounts Payable Record List
Adding Accounts Payable
File:Adding Accounts Payable.png
Adding Accounts Payable
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List in the Supplier Maintenance Module |
| 2.Asset Code | •Categorization of items to be purchased | •Asset Code List Provided in the Fixed Asset Master Maintenance Module |
| 3.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 4.Attachment | •Attachment as proof or any other remarks with regards to transaction | •PDF/JPG/PNG File Type |
| 5.Transaction Date | •Date when the Payable Transaction was created | •Date |
| 6.Due Date | •Due date of Payable Transaction | •Date |
| 7.Invoice No | •Invoice number reference for the transaction | •Alphanumeric |
| 8.Reference No | •Reference No for the transaction | •Number |
| 9.Job Items | •Job Items to be tagged in the transaction | •Job Item List in the Job Module in Purchase Module |
| 10.Currency | •Type of Currency used in the transaction | •Number |
| 11.Exchange Rate | •Currency Conversion Amount | •Number |
| 12.Notes | •Other Remarks for the Transaction | •Alphanumeric |
| 13.Budget | •Assigned Budget for the Transaction | •Budget List |
| 14.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 15.Debit | •Debit Amount for the Transaction | •Number |
| 16.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Accounts Payable Transactions are auto-generated when created from Purchase receipt,
Editing Accounts Payable
File:Editing Accounts Payable.png
Editing Accounts Payable
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List in the Supplier Maintenance Module |
| 2.Asset Code | •Categorization of items to be purchased | •Asset Code List Provided in the Fixed Asset Master Maintenance Module |
| 3.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 4.Attachment | •Attachment as proof or any other remarks with regards to transaction | •PDF/JPG/PNG File Type |
| 5.Transaction Date | •Date when the Payable Transaction was created | •Date |
| 6.Due Date | •Due date of Payable Transaction | •Date |
| 7.Invoice No | •Invoice number reference for the transaction | •Alphanumeric |
| 8.Reference No | •Reference No for the transaction | •Number |
| 9.Job Items | •Job Items to be tagged in the transaction | •Job Item List in the Job Module in Purchase Module |
| 10.Currency | •Type of Currency used in the transaction | •Number |
| 11.Exchange Rate | •Currency Conversion Amount | •Number |
| 12.Notes | •Other Remarks for the Transaction | •Alphanumeric |
| 13.Budget | •Assigned Budget for the Transaction | •Budget List |
| 14.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 15.Debit | •Debit Amount for the Transaction | •Number |
| 16.Credit | •Credit Amount for the Transaction | •Number |
Accounts Payable Options
File:Accounts Payable Options.png
Accounts Payable Options
Accounts Payable Importing Option
File:Accounts Payable Importing Option.png
Accounts Payable Importing Option
Accounts Payable Record Option
File:Accounts Payable Record Option.png
Accounts Payable Record Option
Notes:
- The user can only edit Manually Created Accounts Payable Transaction and if that transaction is still on "UNPAID" Status.
- Auto-Generated Accounts Payable cannot be edited or cancelled.
- The user can only Issue Payment the Accounts Payable if it is in "UNPAID" status and it has a Purchase receipt tagged on it.
Accounts Payable View Record
