Debit Voucher

Financials | Payment Voucher | Accounts Payable

Debit Voucher

Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables

Requirements before using Debit Voucher

• The user should have the following records in order to proceed on using the Debit Voucher
  1. Currency
  2. Chart of Account
  3. Exchange Rate
  4. Supplier
  5. Accounts Payable
  6. Receipt Voucher

Debit Voucher Record Status

Status	Description
ACTIVE	If the Debit Voucher is newly created and have not been used.
USED	If the Debit Voucher's balance has been used up.
CANCELLED	If the Payment Voucher reference is Cancelled

Debit Voucher Record List

Notes:

• Debit Voucher can only be created through Payment Voucher and Purchase Return.
  • Debit Vouchers can be edited by editing the Payment Voucher corresponds to the Debit Voucher.
  • Debit Vouchers created by Purchase Return cannot be edited but can be cancelled.
• The Status of Debit Voucher will change when:
  • Active to Used - If the balance of the Debit Voucher has been used up.
  • Cancelled - If the Debit Voucher is cancelled.

Creating Debit Voucher

1. Click Payment Voucher under Financials Menu
2. Under Payment Voucher Screen, Click Add Payment Voucher
3. Select Supplier, then tick the Down Payment, Account for Down Payment can be edited
4. Fill up the required fields in the Accounting details then click Save

Applying Debit Voucher

1. Under Create Payment Voucher, Select a Supplier then click the Debits field to tag a Debit Voucher
2. Tick the following Debit Voucher then click Tag
3. Fill out the necessary fields in the accounting details then click Save.

Debit Voucher Record Options

Actions Available base on Debit Voucher Record Status

Status	View	Print
ACTIVE	☑	☑
USED	☑	☑
CANCELLED	☑	☑

Notes:

• if all balance of the active Vouchers have been used up, it will change its status into used
• Debit Voucher can only be edited through its reference Payment Voucher
• Debit Voucher can be used in multiple Payment Voucher until such time its balance are all used up.

Viewing Debit Voucher

1. Click Debit Voucher under Financials Menu
2. Select Debit Voucher that needs to view its details. Click the Drop-down Arrow then click View.

Printing Debit Voucher

1. Click Debit Voucher under Financials Menu
2. Select the Debit Voucher that needs to print its details. Click the Drop-down Arrow then click Print.

Exporting Voucher Options

1. Click Debit Voucher under Financials Menu
2. Under Debit Voucher Screen, Click Options then click Export Debit Voucher