Difference between revisions of "Debit Voucher"

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Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables
 
Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables
  
===== <span class="mw-headline" id="Requirements_before_using_Credit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Receipt_Voucher" style="box-sizing: inherit;">Requirements before using Debit Voucher</span></span> =====
+
=====<span class="mw-headline" id="Requirements_before_using_Credit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Receipt_Voucher" style="box-sizing: inherit;">Requirements before using Debit Voucher</span></span>=====
  
* The user should have the following records in order to proceed on using the Debit Voucher
+
*The user should have the following records in order to proceed on using the Debit Voucher
*# [[Currency]]
+
*#[[Currency]]
*# [[Chart of Account]]
+
*#[[Chart of Account]]
*# [[Exchange Rate]]
+
*#[[Exchange Rate]]
*# [[Supplier]]
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*#[[Supplier]]
*# [[Accounts Payable]]
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*#[[Accounts Payable]]
*# [[Receipt Voucher]]
+
*#[[Receipt Voucher]]
  
 
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{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
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| style="" |If the Payment Voucher reference is Cancelled
 
| style="" |If the Payment Voucher reference is Cancelled
 
|}
 
|}
 +
 +
=====Debit Voucher Record List=====
 +
[[File:Financials - Debit Voucher - Record List.png|border|center|1500x1500px]]
 +
 +
 
Notes:
 
Notes:
  
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**Cancelled - If the Debit Voucher is cancelled.
 
**Cancelled - If the Debit Voucher is cancelled.
  
===== <span class="mw-headline" id="Creating_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Creating_Debit_Voucher" style="box-sizing: inherit;">Creating Debit Voucher</span></span> =====
+
=====<span class="mw-headline" id="Creating_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Creating_Debit_Voucher" style="box-sizing: inherit;">Creating Debit Voucher</span></span>=====
  
# Click [[Payment Voucher]] from Financial Module
+
#Click [[Payment Voucher]] under Financials Menu
# Under [[Payment Voucher]], Click Add Payment Voucher
+
#Under [[Payment Voucher]] Screen, Click Add Payment Voucher
# Select a [[Supplier]] then tick the Down Payment Option
+
#Select [[Supplier]], then tick the Down Payment, Account for Down Payment can be edited
# Fill up the required fields for Header and Accounting details then click Save
+
#Fill up the required fields in the Accounting details then click Save
  
===== <span class="mw-headline" id="Applying_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Debit Voucher</span></span> =====
+
[[File:Financials - Payment Voucher - Create Debit Voucher.png|border|center|1500x1500px]]
 +
<br />
 +
=====<span class="mw-headline" id="Applying_Debit_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Debit Voucher</span></span>=====
  
# Under Create [[Payment Voucher]], Select a Supplier and tagged a Payable
+
#Under Create [[Payment Voucher]], Select a Supplier then click the Debits field to tag a Debit Voucher
# Click Debits
+
#Tick the following Debit Voucher then click Tag
# Click the Vouchers need to Apply in the Transaction then click Tag
+
#Fill out the necessary fields in the accounting details then click Save.
  
=====Debit Voucher Options=====
+
[[File:Financials - Payment Voucher - Apply Debit Voucher.png|border|center|1503x1503px]]
[[File:Debit Voucher Options.png|center|thumb|Debit Voucher Options]]
+
<br />
 
+
=====<span class="mw-headline" id="Credit_Voucher_Record_Options" style="box-sizing: inherit;">Debit Voucher Record Options</span>=====
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to export a Debit Voucher, you can visit the Debit Voucher Job Aids which can be found <span>[[Debit Voucher Aids|here]]</span></span>
 
 
 
===== <span class="mw-headline" id="Credit_Voucher_Record_Options" style="box-sizing: inherit;">Debit Voucher Record Options</span> =====
 
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Debit Voucher Record Status
 
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Debit Voucher Record Status
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Notes:
 
Notes:
  
* if all balance of the active Vouchers have been used up, it will change its status into used
+
*if all balance of the active Vouchers have been used up, it will change its status into used
* Debit Voucher can only be edited through its reference <span>[[Payment Voucher]]</span>
+
*Debit Voucher can only be edited through its reference <span>[[Payment Voucher]]</span>
* Debit Voucher can be used in multiple [[Payment Voucher]] until such time its balance are all used up.
+
*Debit Voucher can be used in multiple [[Payment Voucher]] until such time its balance are all used up.
  
===== <span class="mw-headline" id="Exporting_Voucher_Options" style="box-sizing: inherit;">Exporting Voucher Options</span> =====
+
=====<span class="mw-headline ve-pasteProtect" id="Printing_Payment_Voucher" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Accounts_Receivable" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Editing_Import_Purchase_Order" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}" style="box-sizing: inherit;">Viewing Debit Voucher</span></span></span>=====
  
# Go to Financials then click Debit Voucher
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#Click [[Debit Voucher]] under Financials Menu
# Click Options then click Export.
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#Select Debit Voucher that needs to view its details. Click the Drop-down Arrow then click View'''.'''
  
{| class="wikitable"
+
[[File:Financials - Debit Voucher - View.png|border|center|1500x1500px]]
 +
<br />
 +
=====<span class="mw-headline" id="Printing_Payment_Voucher" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Accounts_Receivable" style="box-sizing: inherit;"><span class="mw-headline ve-pasteProtect" id="Editing_Import_Purchase_Order" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}" style="box-sizing: inherit;">Printing Debit Voucher</span></span></span>=====
 +
 
 +
#Click [[Debit Voucher]] under Financials Menu
 +
#Select the Debit Voucher that needs to print its details. Click the Drop-down Arrow then click Print'''.'''
 +
 
 +
[[File:Financials - Debit Voucher - Print.png|border|center|1500x1500px]]
 +
 
 +
 
 +
=====<span class="mw-headline" id="Exporting_Voucher_Options" style="box-sizing: inherit;">Exporting Voucher Options</span>=====
 +
 
 +
#Click [[Debit Voucher]] under Financials Menu
 +
#Under Debit Voucher Screen, Click Options then click Export Debit Voucher
 +
 
 +
[[File:Financials - Debit Voucher - Export.png|border|center|1500x1500px]]
 +
<br />
 +
{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
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|Maintenance
 
|Maintenance
 
|[[Chart of Account]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Supplier]]
 
|[[Chart of Account]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Supplier]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|-
 
|Maintenance Aids
 
|[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Currency Aids]]<nowiki> | </nowiki>[[Exchange Rate Aids]]<nowiki> | </nowiki>[[Supplier Aids]]
 
 
|}
 
|}
 +
[[Category:Financials]]

Latest revision as of 14:43, 6 April 2022

Debit Voucher

Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables

Requirements before using Debit Voucher
Debit Voucher Record Status
Status Description
ACTIVE If the Debit Voucher is newly created and have not been used.
USED If the Debit Voucher's balance has been used up.
CANCELLED If the Payment Voucher reference is Cancelled
Debit Voucher Record List
Financials - Debit Voucher - Record List.png


Notes:

  • Debit Voucher can only be created through Payment Voucher and Purchase Return.
    • Debit Vouchers can be edited by editing the Payment Voucher corresponds to the Debit Voucher.
    • Debit Vouchers created by Purchase Return cannot be edited but can be cancelled.
  • The Status of Debit Voucher will change when:
    • Active to Used - If the balance of the Debit Voucher has been used up.
    • Cancelled - If the Debit Voucher is cancelled.
Creating Debit Voucher
  1. Click Payment Voucher under Financials Menu
  2. Under Payment Voucher Screen, Click Add Payment Voucher
  3. Select Supplier, then tick the Down Payment, Account for Down Payment can be edited
  4. Fill up the required fields in the Accounting details then click Save
Financials - Payment Voucher - Create Debit Voucher.png


Applying Debit Voucher
  1. Under Create Payment Voucher, Select a Supplier then click the Debits field to tag a Debit Voucher
  2. Tick the following Debit Voucher then click Tag
  3. Fill out the necessary fields in the accounting details then click Save.
Financials - Payment Voucher - Apply Debit Voucher.png


Debit Voucher Record Options
Actions Available base on Debit Voucher Record Status
Status View Print
ACTIVE
USED
CANCELLED

Notes:

  • if all balance of the active Vouchers have been used up, it will change its status into used
  • Debit Voucher can only be edited through its reference Payment Voucher
  • Debit Voucher can be used in multiple Payment Voucher until such time its balance are all used up.
Viewing Debit Voucher
  1. Click Debit Voucher under Financials Menu
  2. Select Debit Voucher that needs to view its details. Click the Drop-down Arrow then click View.
Financials - Debit Voucher - View.png


Printing Debit Voucher
  1. Click Debit Voucher under Financials Menu
  2. Select the Debit Voucher that needs to print its details. Click the Drop-down Arrow then click Print.
Financials - Debit Voucher - Print.png


Exporting Voucher Options
  1. Click Debit Voucher under Financials Menu
  2. Under Debit Voucher Screen, Click Options then click Export Debit Voucher
Financials - Debit Voucher - Export.png


Categories:
Modules
Financials Financials | Debit Voucher | Accounts Payable | Payment Voucher
Inventory Purchase Return
Maintenance Chart of Account | Currency | Exchange Rate | Supplier