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Difference between revisions of "Proforma"
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<br /> | <br /> | ||
{| class="wikitable" style="margin: auto;" | {| class="wikitable" style="margin: auto;" | ||
| − | !Field | + | !'''Field''' |
| − | !Description | + | !'''Description''' |
| − | !Expected Values | + | !'''Expected Values''' |
| + | ! style="vertical-align:middle;text-align:center;" |'''Input Restrictions''' | ||
| + | ! style="vertical-align:middle;text-align:center;" |'''Character Limit''' | ||
| + | ! style="vertical-align:middle;text-align:center;" |'''Required Field?''' | ||
|- | |- | ||
|1.Proforma Code | |1.Proforma Code | ||
|•Reference Code for Proforma | |•Reference Code for Proforma | ||
| − | | | + | |*Alphanumeric |
| + | <nowiki>*</nowiki>Dash "-" | ||
| + | |||
| + | <nowiki>*</nowiki>Underscore "_" | ||
| + | | style="vertical-align:middle;text-align:center;" |Other Special Characters not mentioned | ||
| + | | style="vertical-align:middle;text-align:center;" |15 | ||
| + | | style="vertical-align:middle;text-align:center;" |Yes | ||
|- | |- | ||
|2.Transaction Type | |2.Transaction Type | ||
|•Transaction Type for the Proforma | |•Transaction Type for the Proforma | ||
| − | | | + | |*Transaction List Field |
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |Yes | ||
|- | |- | ||
|3.Proforma Description | |3.Proforma Description | ||
|•Description of the Proforma | |•Description of the Proforma | ||
| − | | | + | |*Alphanumeric |
| + | <nowiki>*</nowiki>Special Characters | ||
| + | | style="vertical-align:middle;text-align:center;" |None | ||
| + | | style="vertical-align:middle;text-align:center;" |250 | ||
| + | | style="vertical-align:middle;text-align:center;" |No | ||
|- | |- | ||
|4.Account Code | |4.Account Code | ||
|•Account Code to be use on Proforma | |•Account Code to be use on Proforma | ||
| − | | | + | |*Account List Provided on [[Chart of Account]] Maintenance Module |
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |Yes | ||
|- | |- | ||
|5.Entry Type | |5.Entry Type | ||
|•Entry Type of the Account Code | |•Entry Type of the Account Code | ||
| − | | | + | |*Debit/Credit |
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" |Yes | ||
|} | |} | ||
Notes: | Notes: | ||
| Line 57: | Line 79: | ||
**List of Account codes can be used as long as their status is '''ACTIVE''' | **List of Account codes can be used as long as their status is '''ACTIVE''' | ||
**Account Codes can be check under [[Chart of Account]] Maintenance Module | **Account Codes can be check under [[Chart of Account]] Maintenance Module | ||
| − | |||
=====Viewing Proforma===== | =====Viewing Proforma===== | ||
| Line 75: | Line 96: | ||
[[File:Maintenance - Proforma - Edit.png|border|center|1500x1500px]] | [[File:Maintenance - Proforma - Edit.png|border|center|1500x1500px]] | ||
<br /> | <br /> | ||
| − | {| class="wikitable" style="margin: auto;" | + | {| class="wikitable" style="margin: auto;" data-ve-attributes="{"style":"margin: auto;"}" |
| − | !Field | + | !'''Field''' |
| − | !Description | + | !'''Description''' |
| − | !Expected Values | + | !'''Expected Values''' |
| + | ! style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |'''Input Restrictions''' | ||
| + | ! style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |'''Character Limit''' | ||
| + | ! style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |'''Required Field?''' | ||
| + | |- | ||
| + | |1.Proforma Code | ||
| + | |•Reference Code for Proforma | ||
| + | |*Alphanumeric | ||
| + | <nowiki>*</nowiki>Dash "-" | ||
| + | |||
| + | <nowiki>*</nowiki>Underscore "_" | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
|- | |- | ||
| − | | | + | |2.Transaction Type |
|•Transaction Type for the Proforma | |•Transaction Type for the Proforma | ||
| − | | | + | |*Transaction List Field |
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |Yes | ||
|- | |- | ||
| − | | | + | |3.Proforma Description |
|•Description of the Proforma | |•Description of the Proforma | ||
| − | | | + | |*Alphanumeric |
| + | <nowiki>*</nowiki>Special Characters | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |None | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |250 | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |No | ||
|- | |- | ||
| − | | | + | |4.Account Code |
|•Account Code to be use on Proforma | |•Account Code to be use on Proforma | ||
| − | | | + | |*Account List Provided on [[Chart of Account]] Maintenance Module |
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |Yes | ||
|- | |- | ||
| − | | | + | |5.Entry Type |
|•Entry Type of the Account Code | |•Entry Type of the Account Code | ||
| − | | | + | |*Debit/Credit |
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |N/A | ||
| + | | style="vertical-align:middle;text-align:center;" data-ve-attributes="{"style":"vertical-align:middle;text-align:center;"}" |Yes | ||
|}Notes: | |}Notes: | ||
| Line 103: | Line 150: | ||
=====Exporting Proforma Record===== | =====Exporting Proforma Record===== | ||
| − | # Click [[Proforma]] under Maintenance Menu | + | #Click [[Proforma]] under Maintenance Menu |
| − | # Under Proforma Screen, Click Options then click Export Proforma | + | #Under Proforma Screen, Click Options then click Export Proforma |
| − | # The system will Generate an Excel File of the existing Proforma record | + | #The system will Generate an Excel File of the existing Proforma record |
[[File:Maintenance - Proforma - Export.png|border|center|1500x1500px]] | [[File:Maintenance - Proforma - Export.png|border|center|1500x1500px]] | ||
| Line 191: | Line 238: | ||
|[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Disbursement Voucher]]<nowiki> | </nowiki>[[Journal Voucher]] | |[[Accounts Payable]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Disbursement Voucher]]<nowiki> | </nowiki>[[Journal Voucher]] | ||
|} | |} | ||
| + | [[Category:Maintenance]] | ||
Latest revision as of 15:07, 12 April 2022
Contents
Proforma
This maintenance screen allows the users to configure and add the proforma for specific transaction types.
Requirements before using Proforma
- The user should setup the following Maintenance Module in order to proceed on using the Proforma
Proforma Record List
Notes:
- Modules that requires Proforma must be available in the Users Group. The modules that has Proforma field are the following:
Adding Proforma
- Click Proforma under Maintenance Menu
- Under Proforma Screen. Click Add Proforma
- Fill out the necessary fields then click Save. Note: Fields with * are require fields.
| Field | Description | Expected Values | Input Restrictions | Character Limit | Required Field? |
|---|---|---|---|---|---|
| 1.Proforma Code | •Reference Code for Proforma | *Alphanumeric
*Dash "-" *Underscore "_" |
Other Special Characters not mentioned | 15 | Yes |
| 2.Transaction Type | •Transaction Type for the Proforma | *Transaction List Field | N/A | N/A | Yes |
| 3.Proforma Description | •Description of the Proforma | *Alphanumeric
*Special Characters |
None | 250 | No |
| 4.Account Code | •Account Code to be use on Proforma | *Account List Provided on Chart of Account Maintenance Module | N/A | N/A | Yes |
| 5.Entry Type | •Entry Type of the Account Code | *Debit/Credit | N/A | N/A | Yes |
Notes:
- Account Codes are required when creating or editing Proforma.
- List of Account codes can be used as long as their status is ACTIVE
- Account Codes can be check under Chart of Account Maintenance Module
Viewing Proforma
- Click Proforma under Maintenance Menu
- Select a Proforma record that needs to view its details. Click the drop-down arrow then click View.
- The user has an option to edit the Proforma record upon viewing it.
Editing Proforma
- Click Proforma under Maintenance Menu
- Select a Proforma record that needs ti update its details. Click the drop-down arrow then click Edit
- Update the necessary Fields and Click Save
| Field | Description | Expected Values | Input Restrictions | Character Limit | Required Field? |
|---|---|---|---|---|---|
| 1.Proforma Code | •Reference Code for Proforma | *Alphanumeric
*Dash "-" *Underscore "_" |
N/A | N/A | N/A |
| 2.Transaction Type | •Transaction Type for the Proforma | *Transaction List Field | N/A | N/A | Yes |
| 3.Proforma Description | •Description of the Proforma | *Alphanumeric
*Special Characters |
None | 250 | No |
| 4.Account Code | •Account Code to be use on Proforma | *Account List Provided on Chart of Account Maintenance Module | N/A | N/A | Yes |
| 5.Entry Type | •Entry Type of the Account Code | *Debit/Credit | N/A | N/A | Yes |
Notes:
- Account Codes are required when creating or editing Proforma.
- List of Account codes can be used as long as their status is ACTIVE
- Account Codes can be check under Chart of Account Maintenance Module
Exporting Proforma Record
- Click Proforma under Maintenance Menu
- Under Proforma Screen, Click Options then click Export Proforma
- The system will Generate an Excel File of the existing Proforma record
Activating Proforma Record
Proforma can be Activated in two ways:
- Using drop-down arrow of a record can be used in single record Activation
- Using Activate Button for activating multiple record.
Deactivating Proforma Record
Proforma can be deactivated in two ways:
- Using drop-down arrow of a record can be used in single record deactivation
- Using Deactivate Button for deactivating multiple record
Deleting Proforma Record
Proforma can be deleted in two ways:
- Using drop-down arrow of a record can be used in single record deletion
- Using Delete Button for deleting multiple record
Proforma Record Option
| Status | View | Edit | Deactivate | Activate | Delete |
|---|---|---|---|---|---|
| ACTIVE | ☑ | ☑ | ☑ | ☑ | |
| INACTIVE | ☑ | ☑ | ☑ | ☑ |
Notes:
- User can edit the details of the record while viewing the record.
- Proforma can be used as long as its status is ACTIVE
- Past Transactions that has Inactive Proforma can still be used prior to its deactivation.
- Activating/Deactivating and Deleting of Records can be done in two ways.
- For single records, the user may use the drop down arrow then the action that need to perform.
- For multiple records, the user may tick the records then click the action button that need to perform
- Click the Yes in the confirmation to proceed on the action taken.
| Modules | |
|---|---|
| Maintenance | Maintenance | Chart of Account | Proforma |
| Financials | Accounts Payable | Accounts Receivable | Disbursement Voucher | Journal Voucher |