Difference between revisions of "Purchase Receipt"

 
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== Purchase Receipt ==
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<div style="text-align: center;">
 +
[[Purchase]] | [[Import Purchase Order]] | [[Purchase Order]]
 +
</div>
 +
==Purchase Receipt==
 
This module allows the user to keep track the status of the Purchase Order that has been purchased from the supplier if it is already receive or not.
 
This module allows the user to keep track the status of the Purchase Order that has been purchased from the supplier if it is already receive or not.
 +
=====Requirements before using Purchase Receipt=====
  
===== Purchase Receipt Record List =====
+
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Purchase Receipt]]
[[File:Purchase Receipt Record List.png|center|thumb|Purchase Receipt Record List]]
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*#[[Supplier]]
 +
*#[[Warehouse]]
  
===== ''' Adding Purchase Receipt''' =====
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=====Purchase Receipt Record List=====
[[File:Adding Purchase Receipt.png|center|thumb|862x862px|Adding Purchase Receipt]]
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[[File:Purchase - Purchase Receipt - Record List.png|center|1500x1500px]]
 +
<br />
 +
=====Adding Purchase Receipt=====
  
* '''Adding Purchase Receipt Information'''
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#Click [[Purchase Receipt]] under Purchase Menu
 +
#Under Purchase Receipt Screen, Click '''Add Purchase Receipt'''
 +
#Fill out the necessary fields in the Header Section
 +
#*Please do note to Tag the [[Import Purchase Order]]/ [[Purchase Order]] in order for the system to fill up the Item Section below the Header of the Purchase Receipt.
 +
#Tick the Items and fill out the necessary fields in the item section then '''Click Save'''.
  
{| class="wikitable"
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[[File:Purchase - Purchase Receipt - Add.png|border|center|1500x1500px]]
!Field
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<br />
!Description
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{| class="wikitable" style="margin: auto;"
!Expected Values
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|+Adding Purchase Receipt Field Information
 +
!'''Field'''
 +
!'''Description'''
 +
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Fields'''
 
|-
 
|-
|1.Supplier
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|1.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List provided in the Supplier Maintenance Module
 
|•Supplier List provided in the Supplier Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|2.PO/IPO Number
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|2.[[Import Purchase Order|IPO]] / [[Purchase Order|PO]]Number
 
|•Purchase Order or Import Purchase order Reference Number for the Transaction
 
|•Purchase Order or Import Purchase order Reference Number for the Transaction
|•Alphanumeric
+
|•Import Purchase Order or Purchase Order list created in the Import Purchase Order and Purchase Order Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|3.Attachment
 
|3.Attachment
 
|•Attachment as a proof of payment or other information regarding the transaction
 
|•Attachment as a proof of payment or other information regarding the transaction
 
|•PNG/PDF or JPG file type
 
|•PNG/PDF or JPG file type
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
 
|4.Document Date
 
|4.Document Date
 
|•Date when the document is created
 
|•Date when the document is created
|•Date
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|•Date picker provided by the system
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|5.Invoice No
 
|5.Invoice No
 
|•Invoice Reference No
 
|•Invoice Reference No
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Characters
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |25
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|6.Warehouse
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|6.[[Warehouse]]
 
|•Warehouse where the items should be delivered
 
|•Warehouse where the items should be delivered
 
|•Warehouse List provided from Warehouse Maintenance Module
 
|•Warehouse List provided from Warehouse Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|7.Asset Code
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|7.Notes
|•Categorization of items to be purchased
 
|•Asset Code List Provided in the Fixed Asset Master Maintenance Module
 
|-
 
|8.Notes
 
 
|•Other Remarks for the Transaction
 
|•Other Remarks for the Transaction
|•Text
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|•Alphanumeric
 +
•Special Characters
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |300
 +
| style="vertical-align:middle;text-align:center;" |No
 
|}Notes:
 
|}Notes:
  
*The user can create multiple transactions with the same IPO and PO as long as the IPO/PO status is "PARTIAL"
+
*The user can create multiple transactions with the same [[Import Purchase Order]] and [[Purchase Order]] as long as the IPO/PO status is '''PARTIAL'''
 
*Purchase Receipt cannot be edited once created.
 
*Purchase Receipt cannot be edited once created.
  
*Import Purchase Order and Purchase Order record should be on "PENDING" or "PARTIAL" status in order for it to be tagged on Purchase Receipt.
+
*[[Import Purchase Order]] and [[Purchase Order]] record should be on "PENDING" or "PARTIAL" status in order for it to be tagged on Purchase Receipt.
*Warehouse should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Warehouse should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Warehouse]] Maintenance Module
 +
*Supplier should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Supplier]] Maintenance Module
 +
 
 +
*There will be an auto-generated [[Accounts Payable]] which is in '''UNPAID''' status after saving the [[Purchase Receipt]]<br />
  
===== Purchase Receipt Options =====
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<br />
[[File:Purchase Receipt Options.png|center|thumb|Purchase Receipt Options]]
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=====<span class="mw-headline ve-pasteProtect" id="Printing_Purchase_Order_Record" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Purchase_Requisition_Record" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Sales_Quotation_Record" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}">Viewing Purchase Receipt Record</span></span></span>=====
  
===== Purchase Receipt Record Options =====
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#Click Purchase Receipt under Purchase Menu
[[File:Purchase Receipt Record Options.png|center|thumb|Purchase Receipt Record Options]]
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#Select a Purchase Receipt record that needs to view its details. Click the drop-down arrow then click View.
  
===== Purchase Receipt View Record =====
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[[File:Purchase - Purchase Receipt - View.png|border|center|1500x1500px]]
[[File:Purchase Receipt View Record.png|center|thumb|Purchase Receipt View Record]]
 
 
<br />
 
<br />
 +
=====<span class="mw-headline" id="Printing_Purchase_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Purchase_Requisition_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Sales_Quotation_Record" style="box-sizing: inherit;">Printing Purchase Receipt Record</span></span></span>=====
 +
 +
#Click Purchase Receipt under Purchase Menu
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#Select a Purchase Receipt record that needs to print its details. Click the drop-down arrow then click Print.
 +
 +
[[File:Purchase - Purchase Receipt - Print.png|border|center|1500x1500px]]
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<br />
 +
=====Exporting Purchase Receipt=====
 +
 +
#Click Purchase then click [[Purchase Receipt]]
 +
#Under Purchase Receipt Screen, Click Options then click '''Export Purchase Receipt'''. Take note that you can filter the date range and the supplier for precise exportation of Data.
 +
 +
[[File:Purchase - Purchase Receipt - Export.png|border|center|1500x1500px]]
 +
 +
 +
{| class="wikitable" style="margin: auto;"
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|+Categories:
 +
! colspan="2" |'''Modules'''
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|-
 +
|Purchase
 +
|[[Purchase]]<nowiki> | </nowiki>[[Import Purchase Order]]<nowiki> | </nowiki>[[Purchase Order]]<nowiki> | </nowiki>[[Purchase Receipt]]
 +
|-
 +
|Financials
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|[[Accounts Payable]]
 +
|-
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|Maintenance
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|[[Supplier]]<nowiki> | </nowiki>[[Warehouse]]
 +
|-
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! colspan="2" |'''Reports'''
 +
|-
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|Purchase Reports
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|[[Purchase Report]]
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|}
 +
[[Category:Financials]]
 +
[[Category:Purchase]]
 +
[[Category:Purchase Reports]]
 +
[[Category:Inventory]]

Latest revision as of 14:19, 18 April 2022

Purchase Receipt

This module allows the user to keep track the status of the Purchase Order that has been purchased from the supplier if it is already receive or not.

Requirements before using Purchase Receipt
Purchase Receipt Record List
Purchase - Purchase Receipt - Record List.png


Adding Purchase Receipt
  1. Click Purchase Receipt under Purchase Menu
  2. Under Purchase Receipt Screen, Click Add Purchase Receipt
  3. Fill out the necessary fields in the Header Section
  4. Tick the Items and fill out the necessary fields in the item section then Click Save.
Purchase - Purchase Receipt - Add.png


Adding Purchase Receipt Field Information
Field Description Allowed Inputs Restricted Inputs Character Limit Required Fields
1.Supplier •Name of Supplier •Supplier List provided in the Supplier Maintenance Module N/A N/A Yes
2.IPO / PONumber •Purchase Order or Import Purchase order Reference Number for the Transaction •Import Purchase Order or Purchase Order list created in the Import Purchase Order and Purchase Order Module N/A N/A Yes
3.Attachment •Attachment as a proof of payment or other information regarding the transaction •PNG/PDF or JPG file type N/A N/A No
4.Document Date •Date when the document is created •Date picker provided by the system N/A N/A Yes
5.Invoice No •Invoice Reference No •Alphanumeric

•Special Characters

None 25 No
6.Warehouse •Warehouse where the items should be delivered •Warehouse List provided from Warehouse Maintenance Module N/A N/A Yes
7.Notes •Other Remarks for the Transaction •Alphanumeric

•Special Characters

None 300 No

Notes:

  • The user can create multiple transactions with the same Import Purchase Order and Purchase Order as long as the IPO/PO status is PARTIAL
  • Purchase Receipt cannot be edited once created.
  • Import Purchase Order and Purchase Order record should be on "PENDING" or "PARTIAL" status in order for it to be tagged on Purchase Receipt.
  • Warehouse should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Warehouse Maintenance Module
  • Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module


Viewing Purchase Receipt Record
  1. Click Purchase Receipt under Purchase Menu
  2. Select a Purchase Receipt record that needs to view its details. Click the drop-down arrow then click View.
Purchase - Purchase Receipt - View.png


Printing Purchase Receipt Record
  1. Click Purchase Receipt under Purchase Menu
  2. Select a Purchase Receipt record that needs to print its details. Click the drop-down arrow then click Print.
Purchase - Purchase Receipt - Print.png


Exporting Purchase Receipt
  1. Click Purchase then click Purchase Receipt
  2. Under Purchase Receipt Screen, Click Options then click Export Purchase Receipt. Take note that you can filter the date range and the supplier for precise exportation of Data.
Purchase - Purchase Receipt - Export.png


Categories:
Modules
Purchase Purchase | Import Purchase Order | Purchase Order | Purchase Receipt
Financials Accounts Payable
Maintenance Supplier | Warehouse
Reports
Purchase Reports Purchase Report