Difference between revisions of "Billing"

 
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<div style="text-align: center;">
 
<div style="text-align: center;">
[[Billing]] | [[Billing Aids]] | [[Accounts Receivable]] | [[Receipt Voucher]]
+
[[Billing]] | [[Accounts Receivable]] | [[Receipt Voucher]]
 
</div>
 
</div>
 
==Billing==
 
==Billing==
This module allows the user to create Billings for Job Order Transactions[[File:Billing Menu.png|center|thumb|Billing Menu|link=https://docs.oojeema.com/File:Billing_Menu.png]]
+
This module allows the user to create Billings for Job Order Transactions
 
=====Requirements before using Billing=====
 
=====Requirements before using Billing=====
  
Line 9: Line 9:
 
*#[[Customer]]
 
*#[[Customer]]
 
*#[[Item Master]]
 
*#[[Item Master]]
*#[[Project]]
+
*#[[Price List]]
 +
*#[[Profit Center]]
 
*#[[Tax]]
 
*#[[Tax]]
*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
 
*#[[Customer Aids]]
 
*#[[Item Master Aids]]
 
*#[[Project Aids]]
 
*#[[Tax Aids]]
 
  
 
=====Billing Record List=====
 
=====Billing Record List=====
[[File:Billing Record List.png|center|thumb|Billing Record List]]
+
[[File:Billing - Billing - Record List.png|border|center|1500x1500px]]
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Billing Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''UNPAID'''
 +
| style="" |If the Billing Record is newly created and not yet paid
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''WITH PARTIAL PAYMENT'''
 +
| style="" |If the Billing Payment is paid partially
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''PAID'''
 +
| style="" |If the Billing Record is fully paid and Posted
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''CANCELLED'''
 +
| style="" |If the Billing is cancelled.
 +
|}
 +
<br />
 +
=====Creating Billing Record=====
  
=====Add Billing=====
+
#Click Billing in the Main Menu
[[File:Create Billing.png|center|thumb|900x900px|Add Billing]]
+
#Under Billing Screen, Click Add Billing
 +
#Fill up the necessary fields on the header part
 +
#Fill up the necessary fields in the item details then click Save. Note: Fields with * are require fields
  
*'''Adding Billing Information'''
+
[[File:Billing - Billing - Add.png|border|center|1500x1500px]]
  
{| class="wikitable"
+
{| class="wikitable" style="margin: auto;"
!Field
+
!'''Field'''
!Description
+
!'''Description'''
!Expected Values
+
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 
|-
 
|-
 
|1.Billing No.
 
|1.Billing No.
 
|•Billing reference number that is auto generated upon creation
 
|•Billing reference number that is auto generated upon creation
 
|•Alphanumeric(Auto-Generated)
 
|•Alphanumeric(Auto-Generated)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|-
 
|-
 
|2.[[Customer]]
 
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List provided in the Customer Maintenance Module
 
|•Customer List provided in the Customer Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|3.Job Order No
+
|3.Reference
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|-
 
|4.Reference
 
 
|•Reference code for the Billing Transaction
 
|•Reference code for the Billing Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Character
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|5.Document Date
+
|4.Document Date
 
|•Date when the document was created
 
|•Date when the document was created
|•Date
+
|•Date picker provided by the system
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|6.Due Date
+
|5.Due Date
 
|•Due date of Billing Transaction
 
|•Due date of Billing Transaction
|•Date
+
|•Date picker provided by the system
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|7.Discount Type
+
|6.Discount Type
 
|•Discount Type for the items in the transaction
 
|•Discount Type for the items in the transaction
 
|•Amount/Percentage
 
|•Amount/Percentage
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|8.Notes
+
|7.Notes
 
|•Other Remarks for the transaction
 
|•Other Remarks for the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |300
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|9.[[Project]]
+
|8.[[Item Master|Item]]
|•Assigned Project for the item in the Transaction
 
|•Project List provided in the Project Maintenance Module
 
|-
 
|10.[[Item Master|Item]]
 
 
|•Item List to be placed in the transaction
 
|•Item List to be placed in the transaction
 
|•Item List Provided in the Item Master Maintenance Module
 
|•Item List Provided in the Item Master Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|11.Description
+
|9.Description
 
|•Any remarks/description
 
|•Any remarks/description
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Character
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |100
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|12.Quantity
+
|10.Quantity
 
|•Quantity of items applied in the transaction
 
|•Quantity of items applied in the transaction
|•Number
+
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |Any inputs aside numeric
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|13.[[Unit of Measure]](UOM)
+
|11.[[Unit of Measure]](UOM)
 
|•Unit of Measure of the Item
 
|•Unit of Measure of the Item
 
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|-
 
|-
|14.Price
+
|12.Price
 
|•Price of the items
 
|•Price of the items
|•Number
+
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |Any inputs aside numeric
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|15.Discount
+
|13.Discount
 
|•Discount Value to be applied in the Billing
 
|•Discount Value to be applied in the Billing
 
|•Discount Amount depending on Discount Type
 
|•Discount Amount depending on Discount Type
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|-
 
|-
|16.[[Tax]]
+
|14.[[Tax]]
 
|•Tax Type of the item in the transaction
 
|•Tax Type of the item in the transaction
 
|•Tax Type List provided in the Tax Maintenance Module
 
|•Tax Type List provided in the Tax Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|17.Amount
+
|15.Amount
 
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
 
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
|•Number
+
|•Numeric(Auto-Generated)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|+Add Billing Field List
 +
 
 
|}
 
|}
 
Notes:
 
Notes:
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*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under [[Customer]] Maintenance Module.
 
**This can be seen under [[Customer]] Maintenance Module.
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under <span>[[Project]]</span> Maintenance Module.
 
 
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under [[Tax]] Maintenance Module.
 
**This can be seen under [[Tax]] Maintenance Module.
*For detailed steps on how to create a Billing, you can visit the Billing Job Aids which can be found [[Billing Aids|here]]
 
  
 +
<br />
 +
=====Viewing Billing=====
 +
 +
#Click Billing in the Main Menu
 +
#Under Billing Screen, Select a Billing record that needs to view its details, click the drop-down arrow then click View
 +
 +
[[File:Billing - Billing - View.png|border|center|1500x1500px]]
 +
<br />
 
=====Editing Billing=====
 
=====Editing Billing=====
[[File:Editing Billing.png|center|thumb|900x900px|Editing Billing]]
 
  
*'''Editing Billing Information'''
+
#Click Billing in the Main Menu
 +
#Under Billing Screen, Select a Billing record that needs to update its details, click the drop-down arrow then click Edit
 +
#Update the necessary fields then click Save.
  
{| class="wikitable"
+
[[File:Billing - Billing - Edit.png|border|center|1500x1500px]]
!Field
+
{| class="wikitable" style="margin: auto;" data-ve-attributes="{&quot;style&quot;:&quot;margin: auto;&quot;}"
!Description
+
!'''Field'''
!Expected Values
+
!'''Description'''
 +
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 
|-
 
|-
 
|1.Billing No.
 
|1.Billing No.
 
|•Billing reference number that is auto generated upon creation
 
|•Billing reference number that is auto generated upon creation
 
|•Alphanumeric(Auto-Generated)
 
|•Alphanumeric(Auto-Generated)
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 
|-
 
|-
 
|2.[[Customer]]
 
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List provided in the Customer Maintenance Module
 
|•Customer List provided in the Customer Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|3.Job Order No
+
|3.Reference
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|-
 
|4.Reference
 
 
|•Reference code for the Billing Transaction
 
|•Reference code for the Billing Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Character
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|5.Document Date
+
|4.Document Date
 
|•Date when the document was created
 
|•Date when the document was created
|•Date
+
|•Date picker provided by the system
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|6.Due Date
+
|5.Due Date
 
|•Due date of Billing Transaction
 
|•Due date of Billing Transaction
|•Date
+
|•Date picker provided by the system
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|7.Discount Type
+
|6.Discount Type
 
|•Discount Type for the items in the transaction
 
|•Discount Type for the items in the transaction
 
|•Amount/Percentage
 
|•Amount/Percentage
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 
|-
 
|-
|8.Notes
+
|7.Notes
 
|•Other Remarks for the transaction
 
|•Other Remarks for the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |300
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 
|-
 
|-
|9.[[Project]]
+
|8.[[Item Master|Item]]
|•Assigned Project for the item in the Transaction
 
|•Project List provided in the Project Maintenance Module
 
|-
 
|10.[[Item Master|Item]]
 
 
|•Item List to be placed in the transaction
 
|•Item List to be placed in the transaction
 
|•Item List Provided in the Item Master Maintenance Module
 
|•Item List Provided in the Item Master Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|11.Description
+
|9.Description
 
|•Any remarks/description
 
|•Any remarks/description
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Character
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |100
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 
|-
 
|-
|12.Quantity
+
|10.Quantity
 
|•Quantity of items applied in the transaction
 
|•Quantity of items applied in the transaction
|•Number
+
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs aside numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|13.[[Unit of Measure]](UOM)
+
|11.[[Unit of Measure]](UOM)
 
|•Unit of Measure of the Item
 
|•Unit of Measure of the Item
 
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 
|-
 
|-
|14.Price
+
|12.Price
 
|•Price of the items
 
|•Price of the items
|•Number
+
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs aside numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
|15.Discount
+
|13.Discount
 
|•Discount Value to be applied in the Billing
 
|•Discount Value to be applied in the Billing
 
|•Discount Amount depending on Discount Type
 
|•Discount Amount depending on Discount Type
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 
|-
 
|-
|16.[[Tax]]
+
|14.[[Tax]]
 
|•Tax Type of the item in the transaction
 
|•Tax Type of the item in the transaction
 
|•Tax Type List provided in the Tax Maintenance Module
 
|•Tax Type List provided in the Tax Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 
|-
 
|-
|17.Amount
+
|15.Amount
 
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
 
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
|•Number
+
|•Numeric(Auto-Generated)
|}Notes:
+
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
|+Edit Billing Field List
 +
|}
 +
 
 +
 
 +
Notes:
 +
 
 +
*The user can only edit the Billing if it is on '''UNPAID''' status.
 +
**'''PAID''' Billing can only be edited if the [[Receipt Voucher]] is Unposted.
 +
*[[Accounts Receivable]] will be auto-generated upon Billing creation.
 +
**The receivable should be post first before receiving payment via [[Receipt Voucher]].
 +
 
 +
=====<span class="mw-headline" id="Printing_Sales_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Printing_Sales_Quotation_Record" style="box-sizing: inherit;">Printing Billing Record</span></span>=====
 +
 
 +
#Click Billing in the Main Menu
 +
#Select a Billing record that needs to print its details, click the drop-down arrow then click Print
 +
 
 +
[[File:Billing - Billing - Print.png|border|center|1500x1500px]]
 +
<br />
 +
=====<span class="mw-headline" id="Cancelling_Sales_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Cancelling_Sales_Quotation_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_ATC_Code_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Item_Class_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Item_Type_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Chart_of_Account_Record" style="box-sizing: inherit;">Cancelling Billing Record</span></span></span></span></span></span>=====
 +
Billing can be cancelled in two ways:
 +
 
 +
*Using drop-down arrow of a record can be used in single record cancellation
 +
 
 +
[[File:Billing - Billing - Cancel1.png|border|center|1500x1500px]]
 +
<br />
 +
 
 +
*Using Cancel Button for cancelling multiple records
 +
 
 +
[[File:Billing - Billing - Cancel2.png|border|center|1500x1500px]]
 +
<br />
 +
=====<span class="mw-headline" id="Exporting_Sales_Order_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Importing_and_Exporting_Sales_Quotation_Record" style="box-sizing: inherit;">Exporting Billing</span></span>=====
 +
 
 +
#Under Billing Screen, Click Options
 +
#Under Options, The user may Export the record
 +
#*When Exporting the records, the user may also use the filter options such as Date Filter, Search Bar and Customer filter for precise searching and exporting of records.
 +
 
 +
[[File:Billing - Billing - Export.png|border|center|1500x1500px]]
 +
<br />
 +
=====Receiving Payment on Billing=====
 +
 
 +
#Under Accounts Receivable, Select the auto-generated Accounts Receivable from Billing record that needs to post. Click the drop-down arrow then click Post.
 +
#After Posting, click the drop-down arrow then click Receive Payment
 +
#Under Create Receipt Voucher, Fill out the necessary fields in the header section
 +
#Fill out the necessary fields in the accounting details then click Save
 +
 
 +
[[File:Billing - Billing - Receive Payment.png|border|center|1510x1510px]]
 +
 
 +
 
 +
Notes:
 +
 
 +
*The user may apply a [[Profit Center]] in the Auto-Generated Receivable Record
 +
 
 +
=====Billing Record Options=====
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Sales Order Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |View
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Edit
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Print
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Cancel
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''UNPAID'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''WITH PARTIAL PAYMENT'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''PAID'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
|- style="box-sizing: inherit;"
 +
| style="background-color:rgb(248, 249, 250);text-align:start;" |'''CANCELLED'''
 +
| style="background-color:rgb(248, 249, 250);vertical-align:middle;text-align:center;" |☑
 +
| style="background-color:rgb(248, 249, 250);vertical-align:middle;text-align:center;" |
 +
| style="background-color:rgb(248, 249, 250);vertical-align:middle;text-align:center;" |☑
 +
|}
 +
Notes:
  
 
*The user can only edit the Billing if it is on '''UNPAID''' status.
 
*The user can only edit the Billing if it is on '''UNPAID''' status.
Line 201: Line 395:
 
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under [[Customer]] Maintenance Module.
 
**This can be seen under [[Customer]] Maintenance Module.
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under <span>[[Project]]</span> Maintenance Module.
 
 
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen under [[Tax]] Maintenance Module.
 
**This can be seen under [[Tax]] Maintenance Module.
*For detailed steps on how to edit a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]]
 
 
=====Billing Options=====
 
[[File:Billing Options.png|center|thumb|Billing Options]]
 
 
=====Billing Record Options=====
 
[[File:Billing Record Option.png|center|thumb|Billing Record Option]]Notes:
 
  
*For detailed steps on how to View, Edit, Print or Cancel a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]].
+
{| class="wikitable" style="margin: auto;"
 
 
=====Billing View Record=====
 
[[File:Billing View Record.png|center|thumb|Billing View Record]]Notes:
 
 
 
*The user has an option to Edit the Billing while viewing the record.
 
*For detailed steps on how to View a Billing, the user may visit the Billing Job Aids which can be found [[Billing Aids|here]].
 
 
 
{| class="wikitable"
 
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
Line 232: Line 409:
 
|-
 
|-
 
|Maintenance
 
|Maintenance
|[[Customer]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Project]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]
+
|[[Customer]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Price List]]<nowiki> | </nowiki>[[Profit Center]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|-
 
|Billing Aids
 
|[[Billing Aids]]
 
|-
 
|Financials Aids
 
|[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
 
|-
 
|Maintenance Aids
 
|[[Customer Aids]]<nowiki> | </nowiki>[[Item Master Aids]]<nowiki> | </nowiki>[[Project Aids]]<nowiki> | </nowiki>[[Tax Aids]]<nowiki> | </nowiki>[[Unit of Measure Aids]]
 
 
|}
 
|}
 +
[[Category:Financials]]
 +
[[Category:Sales]]
 +
[[Category:Financial Statements]]
 +
[[Category:Tax Reports]]

Latest revision as of 13:31, 19 April 2022

Billing

This module allows the user to create Billings for Job Order Transactions

Requirements before using Billing
Billing Record List
Billing - Billing - Record List.png
Billing Record Status
Status Description
UNPAID If the Billing Record is newly created and not yet paid
WITH PARTIAL PAYMENT If the Billing Payment is paid partially
PAID If the Billing Record is fully paid and Posted
CANCELLED If the Billing is cancelled.


Creating Billing Record
  1. Click Billing in the Main Menu
  2. Under Billing Screen, Click Add Billing
  3. Fill up the necessary fields on the header part
  4. Fill up the necessary fields in the item details then click Save. Note: Fields with * are require fields
Billing - Billing - Add.png
Field Description Allowed Inputs Restricted Inputs Character Limit Required Field?
1.Billing No. •Billing reference number that is auto generated upon creation •Alphanumeric(Auto-Generated) N/A N/A N/A
2.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module N/A N/A Yes
3.Reference •Reference code for the Billing Transaction •Alphanumeric

•Special Character

None 20 Yes
4.Document Date •Date when the document was created •Date picker provided by the system N/A N/A Yes
5.Due Date •Due date of Billing Transaction •Date picker provided by the system N/A N/A Yes
6.Discount Type •Discount Type for the items in the transaction •Amount/Percentage N/A N/A No
7.Notes •Other Remarks for the transaction •Alphanumeric None 300 No
8.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module N/A N/A Yes
9.Description •Any remarks/description •Alphanumeric

•Special Character

None 100 No
10.Quantity •Quantity of items applied in the transaction •Numeric Any inputs aside numeric 20 Yes
11.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module N/A N/A N/A
12.Price •Price of the items •Numeric Any inputs aside numeric 20 Yes
13.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type N/A N/A N/A
14.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module N/A N/A No
15.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Numeric(Auto-Generated) N/A N/A N/A
Add Billing Field List

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.


Viewing Billing
  1. Click Billing in the Main Menu
  2. Under Billing Screen, Select a Billing record that needs to view its details, click the drop-down arrow then click View
Billing - Billing - View.png


Editing Billing
  1. Click Billing in the Main Menu
  2. Under Billing Screen, Select a Billing record that needs to update its details, click the drop-down arrow then click Edit
  3. Update the necessary fields then click Save.
Billing - Billing - Edit.png
Field Description Allowed Inputs Restricted Inputs Character Limit Required Field?
1.Billing No. •Billing reference number that is auto generated upon creation •Alphanumeric(Auto-Generated) N/A N/A N/A
2.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module N/A N/A Yes
3.Reference •Reference code for the Billing Transaction •Alphanumeric

•Special Character

None 20 Yes
4.Document Date •Date when the document was created •Date picker provided by the system N/A N/A Yes
5.Due Date •Due date of Billing Transaction •Date picker provided by the system N/A N/A Yes
6.Discount Type •Discount Type for the items in the transaction •Amount/Percentage N/A N/A No
7.Notes •Other Remarks for the transaction •Alphanumeric None 300 No
8.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module N/A N/A Yes
9.Description •Any remarks/description •Alphanumeric

•Special Character

None 100 No
10.Quantity •Quantity of items applied in the transaction •Numeric Any inputs aside numeric 20 Yes
11.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module N/A N/A N/A
12.Price •Price of the items •Numeric Any inputs aside numeric 20 Yes
13.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type N/A N/A N/A
14.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module N/A N/A No
15.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Numeric(Auto-Generated) N/A N/A N/A
Edit Billing Field List


Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
Printing Billing Record
  1. Click Billing in the Main Menu
  2. Select a Billing record that needs to print its details, click the drop-down arrow then click Print
Billing - Billing - Print.png


Cancelling Billing Record

Billing can be cancelled in two ways:

  • Using drop-down arrow of a record can be used in single record cancellation
Billing - Billing - Cancel1.png


  • Using Cancel Button for cancelling multiple records
Billing - Billing - Cancel2.png


Exporting Billing
  1. Under Billing Screen, Click Options
  2. Under Options, The user may Export the record
    • When Exporting the records, the user may also use the filter options such as Date Filter, Search Bar and Customer filter for precise searching and exporting of records.
Billing - Billing - Export.png


Receiving Payment on Billing
  1. Under Accounts Receivable, Select the auto-generated Accounts Receivable from Billing record that needs to post. Click the drop-down arrow then click Post.
  2. After Posting, click the drop-down arrow then click Receive Payment
  3. Under Create Receipt Voucher, Fill out the necessary fields in the header section
  4. Fill out the necessary fields in the accounting details then click Save
Billing - Billing - Receive Payment.png


Notes:

  • The user may apply a Profit Center in the Auto-Generated Receivable Record
Billing Record Options
Actions Available base on Sales Order Record Status
Status View Edit Print Cancel
UNPAID
WITH PARTIAL PAYMENT
PAID
CANCELLED

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.
Categories:
Modules
BIlling Billing
Financials Accounts Receivable | Receipt Voucher
Maintenance Customer | Item Master | Price List | Profit Center | Unit of Measure | Tax | Unit of Measure