Difference between revisions of "Purchase Return"

 
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<div style="text-align: center;">
 
<div style="text-align: center;">
[[Inventory]] | [[Inventory Movement]] | [[Purchase Return]]
+
[[Inventory]] | [[Inventory Inquiry]] | [[Inventory Movement]]
</div><br />
+
</div>
 
==Purchase Return==
 
==Purchase Return==
 
Allows the user to make returns of their purchases from the supplier.
 
Allows the user to make returns of their purchases from the supplier.
 +
=====Requirements before using Purchase Return=====
  
 +
*The user should have the following records in order to proceed on using the [[Purchase Return]]
 +
*#[[Account Codes]]
 +
*#[[Item Master]]
 +
*#[[Supplier]]
 +
*#[[Users Group]]
 +
*#[[Warehouse]]
 +
*#[[Purchase Receipt]]
 +
*#[[Payment Voucher]]
 +
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Purchase Return Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''RETURNED'''
 +
| style="" |If the Purchase Return is created and its items are returned
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''CANCELLED'''
 +
| style="" |If the Purchase Return is cancelled
 +
|}
 +
 +
=====Purchase Return Cycle=====
 +
[[File:Inventory - Purchase Return - Purchase Return Cycle.png|border|center|867x867px]]
 
=====Purchase Return Record List=====
 
=====Purchase Return Record List=====
[[File:Purchase Return Record List.png|center|thumb|Purchase Return Record List]]
+
[[File:Inventory - Purchase Return - Record List.png|border|center|1500x1500px]]
 +
<br />
 +
=====Add Purchase Return=====
  
=====Add Purchase Return=====
+
#Click [[Purchase Return]] under Inventory Menu
[[File:Adding Purchase Returnv2.png|center|868x868px]]
+
#Under Purchase Return Screen, Click Add Purchase Return
 +
#Fill up the Header Part
 +
#Under Purchase Receipt No. Field, select the Purchase Receipt record that needs to return the items
 +
#Fill out the necessary fields in the Item Details then click Save. Note: Fields with * are require fields
 +
 
 +
[[File:Inventory - Purchase Return - Add.png|border|center|1501x1501px]]
 
<br />
 
<br />
{| class="wikitable"
+
{| class="wikitable" style="margin: auto;"
!Field
+
|+Creating Purchase Return Fields
!Description
+
!'''Field'''
!Expected Values
+
!'''Description'''
 +
!'''Allowed Inputs'''
 +
!'''Input Restrictions'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 +
|-
 +
|1.Purchase Return No.
 +
|•Purchase Return Reference No. upon creation
 +
|•Alphanumeric(Auto-Generated)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|-
 
|-
|1.[[Supplier]]
+
|2.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List Provided from the Supplier Maintenance Module
 
|•Supplier List Provided from the Supplier Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|2.[[Purchase Receipt]] No.
+
|3.[[Purchase Receipt]] No.
 
|•Purchase Receipt Reference Number
 
|•Purchase Receipt Reference Number
 
|•Purchase Receipt list provided by Purchase Receipt Financial Module
 
|•Purchase Receipt list provided by Purchase Receipt Financial Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |12
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|3.Document Date
+
|4.Document Date
 
|•Date when the Transaction was created
 
|•Date when the Transaction was created
|•Date
+
|•Date picker provided by system
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|4.Reason
+
|5.Reason
 
|•Reason why the item needs to be return
 
|•Reason why the item needs to be return
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Characters
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |100
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|5.Notes
+
|6.Notes
 
|•Additional Remarks on the Transaction
 
|•Additional Remarks on the Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 +
•Special Characters
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |300
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|6.Item
+
|7.Item
 
|•Item to be returned
 
|•Item to be returned
 
|•Tick/Untick
 
|•Tick/Untick
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
|7.Defective
+
|8.Description
 +
|•Any remarks or Description regarding the Item
 +
|•Alphanumeric(based from the Item details in Item Master Maintenance Module)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|9.[[Warehouse]]
 +
|•Assigned Warehouse where the item is placed
 +
|•Alphanumeric(Auto-Generated)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|10.Defective
 
|•Classification if the item to be returned is defective or not
 
|•Classification if the item to be returned is defective or not
 
|•Tick/Untick
 
|•Tick/Untick
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|8.Replacement
+
|11.Replacement
 
|•Classification if the item to be returned is for replacement
 
|•Classification if the item to be returned is for replacement
 
|•Tick/Untick
 
|•Tick/Untick
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
|9.Refund
+
|12.Refund
 
|•Classification if the item to be returned is for refund
 
|•Classification if the item to be returned is for refund
|•Tick/Untick<br />
+
|•Tick/Untick
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |No
 +
|-
 +
|13.Price
 +
|•Price of the Item to be returned
 +
|•Numeric(Auto-generated based from the Pricelist used in Maintenance Module)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|14.Received Quantity
 +
|•Quantity currently received in the return
 +
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|15.Quantity Remaining
 +
|•Remaining quantity of item base from quantity received
 +
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|-
 
|-
|10.Quantity Returned
+
|16.Quantity Returned
 
|•Quantity of item to be returned
 
|•Quantity of item to be returned
|•Number
+
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |Quantity should be not more than the Quantity Remaining
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |Yes
 +
|-
 +
|17.Unit of Measure
 +
|•Unit of Measure of the Item
 +
|•Unit of Measure List based from Unit of Measure Maintenance Module)
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|18.Tax
 +
|•Any type of Tax Applied on the Item
 +
|•List of Tax based from Tax Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
|-
 +
|19.Amount
 +
|•Total Amount of the returned item
 +
|•Numeric
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 
|}
 
|}
  
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*Purchase Return Transactions cannot be edited.
 
*Purchase Return Transactions cannot be edited.
 
*Activities regarding items returned using Purchase Return can be view on [[Inventory Movement]] under Financials Module.
 
*Activities regarding items returned using Purchase Return can be view on [[Inventory Movement]] under Financials Module.
*Service Class Items can be returned but cannot be view its activity on Inventory Movement.
+
*Service Class Items can be returned but cannot be view its activity on [[Inventory Movement]].
*The user must setup the [[Account Codes]] for refund in order to use this feature.  
+
*The user must setup the [[Account Codes]] for refund in order to use this feature.
*For further detailed instructions on how to use Purchase Return, you can visit the Purchase Return Job aid which can be found [[Purchase Return Aids|here]]
+
**The Purchase receipt must be on '''PAID''' status in order to use this feature.
 +
*[[Journal Voucher]] and [[Debit Voucher]] will be automatically generated after creating a Purchase Return Record
 +
*Refund function can be activated under [[Users Group]]
 +
 
 +
=====<span class="mw-headline ve-pasteProtect" id="Printing_Sales_Return_Record" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}">Viewing Purchase Return Record</span>=====
 +
 
 +
#Click [[Purchase Return]] under Inventory Menu
 +
#Select a Purchase Return record that needs to view its details. Click the drop-down arrow then click View.
 +
 
 +
[[File:Inventory - Purchase Return - View.png|border|center|1500x1500px]]
 +
<br />
 +
=====<span class="mw-headline" id="Printing_Sales_Return_Record" style="box-sizing: inherit;">Printing Purchase Return Record</span>=====
 +
 
 +
#Click [[Purchase Return]] under Inventory Menu
 +
#Select a <span>[[Purchase Return]]</span> that needs to print its details. Click the drop down arrow then Choose '''Print'''.
 +
 
 +
[[File:Inventory - Purchase Return - Print.png|border|center|1514x1514px]]
 +
 
 +
=====<span class="mw-headline" id="Cancelling_Sales_Return_Record" style="box-sizing: inherit;">Cancelling Purchase Return Record</span>=====
 +
 
 +
*Purchase Return can be cancelled in two ways:
 +
**Using drop-down arrow of a record can be used in single record cancellation
 +
 
 +
[[File:Inventory - Purchase Return - Cancel1.png|border|center|1500x1500px]]
 +
 
 +
*Using Cancel Button for cancelling multiple records
 +
 
 +
[[File:Inventory - Purchase Return - Cancel2.png|border|center|1500x1500px]]
  
 
=====Purchase Return Record Options=====
 
=====Purchase Return Record Options=====
[[File:Purchase Return Record Options.png|link=https://docs.oojeema.com/File:Purchase%20Return%20Record%20Options.png|center|thumb|Purchase Return Record Options]]
+
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: \&quot;Open Sans\&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;&quot;}"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;&quot;}" |Actions Available base on Purchase Return Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;background-color:rgb(234, 236, 240);text-align:center;&quot;}" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;background-color:rgb(234, 236, 240);text-align:center;&quot;}" |View
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;background-color:rgb(234, 236, 240);text-align:center;&quot;}" |Print
 +
|- style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"
 +
| style="" data-ve-attributes="{&quot;style&quot;:&quot;&quot;}" |'''RETURNED'''
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |☑
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |☑
 +
|- style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"
 +
| style="" data-ve-attributes="{&quot;style&quot;:&quot;&quot;}" |'''CANCELLED'''
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |☑
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |
 +
|}Notes:
  
* For further detailed instructions on how to View, Print and Cancel Purchase Return, you can visit the Purchase Return Job Aid which can be found [[Purchase Return Aids|here]]
+
*[[Journal Voucher]] will be automatically updated when Purchase Return is updated.
 +
*[[Debit Voucher]] can be used to deduct the amount of the future [[Payment Voucher]] transactions.
  
=====Purchase Return View Record=====
+
{| class="wikitable" style="margin: auto;"
[[File:Purchase Return View Record.png|center]]
 
<br />
 
{| class="wikitable"
 
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
Line 82: Line 250:
 
|Purchase
 
|Purchase
 
|[[Purchase Receipt]]
 
|[[Purchase Receipt]]
 +
|-
 +
|Financials
 +
|[[Debit Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]
 
|-
 
|-
 
|Maintenance
 
|Maintenance
|[[Supplier]]<nowiki> | </nowiki>[[Warehouse]]<nowiki> | </nowiki>[[Item Master]]
+
|[[Account Codes]]<nowiki> | </nowiki>[[Supplier]]<nowiki> | </nowiki>[[Users Group]]<nowiki> | </nowiki>[[Warehouse]]<nowiki> | </nowiki>[[Item Master]]
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|-
 
|Inventory Aids
 
|[[Purchase Return Aids]]<nowiki> | </nowiki>[[Inventory Movement Aids]]
 
|-
 
|Purchase Aids
 
|[[Purchase Receipt Aid|Purchase Receipt Aids]]
 
|-
 
|Maintenance Aids
 
|[[Supplier Aids]]<nowiki> | </nowiki>[[Warehouse Aids]]<nowiki> | </nowiki>[[Item Master Aids]]
 
 
|}
 
|}
 +
[[Category:Inventory]]
 +
[[Category:Purchase]]

Latest revision as of 10:38, 20 April 2022

Purchase Return

Allows the user to make returns of their purchases from the supplier.

Requirements before using Purchase Return
Purchase Return Record Status
Status Description
RETURNED If the Purchase Return is created and its items are returned
CANCELLED If the Purchase Return is cancelled
Purchase Return Cycle
Inventory - Purchase Return - Purchase Return Cycle.png
Purchase Return Record List
Inventory - Purchase Return - Record List.png


Add Purchase Return
  1. Click Purchase Return under Inventory Menu
  2. Under Purchase Return Screen, Click Add Purchase Return
  3. Fill up the Header Part
  4. Under Purchase Receipt No. Field, select the Purchase Receipt record that needs to return the items
  5. Fill out the necessary fields in the Item Details then click Save. Note: Fields with * are require fields
Inventory - Purchase Return - Add.png


Creating Purchase Return Fields
Field Description Allowed Inputs Input Restrictions Character Limit Required Field?
1.Purchase Return No. •Purchase Return Reference No. upon creation •Alphanumeric(Auto-Generated) N/A N/A N/A
2.Supplier •Name of Supplier •Supplier List Provided from the Supplier Maintenance Module N/A N/A Yes
3.Purchase Receipt No. •Purchase Receipt Reference Number •Purchase Receipt list provided by Purchase Receipt Financial Module N/A 12 Yes
4.Document Date •Date when the Transaction was created •Date picker provided by system N/A N/A Yes
5.Reason •Reason why the item needs to be return •Alphanumeric

•Special Characters

None 100 Yes
6.Notes •Additional Remarks on the Transaction •Alphanumeric

•Special Characters

None 300 No
7.Item •Item to be returned •Tick/Untick N/A N/A Yes
8.Description •Any remarks or Description regarding the Item •Alphanumeric(based from the Item details in Item Master Maintenance Module) N/A N/A N/A
9.Warehouse •Assigned Warehouse where the item is placed •Alphanumeric(Auto-Generated) N/A N/A N/A
10.Defective •Classification if the item to be returned is defective or not •Tick/Untick N/A N/A No
11.Replacement •Classification if the item to be returned is for replacement •Tick/Untick N/A N/A No
12.Refund •Classification if the item to be returned is for refund •Tick/Untick N/A N/A No
13.Price •Price of the Item to be returned •Numeric(Auto-generated based from the Pricelist used in Maintenance Module) N/A N/A N/A
14.Received Quantity •Quantity currently received in the return •Numeric N/A N/A N/A
15.Quantity Remaining •Remaining quantity of item base from quantity received •Numeric N/A N/A N/A
16.Quantity Returned •Quantity of item to be returned •Numeric Quantity should be not more than the Quantity Remaining 20 Yes
17.Unit of Measure •Unit of Measure of the Item •Unit of Measure List based from Unit of Measure Maintenance Module) N/A N/A N/A
18.Tax •Any type of Tax Applied on the Item •List of Tax based from Tax Maintenance Module N/A N/A N/A
19.Amount •Total Amount of the returned item •Numeric N/A N/A N/A

Notes:

  • Purchase Return Transactions cannot be edited.
  • Activities regarding items returned using Purchase Return can be view on Inventory Movement under Financials Module.
  • Service Class Items can be returned but cannot be view its activity on Inventory Movement.
  • The user must setup the Account Codes for refund in order to use this feature.
    • The Purchase receipt must be on PAID status in order to use this feature.
  • Journal Voucher and Debit Voucher will be automatically generated after creating a Purchase Return Record
  • Refund function can be activated under Users Group
Viewing Purchase Return Record
  1. Click Purchase Return under Inventory Menu
  2. Select a Purchase Return record that needs to view its details. Click the drop-down arrow then click View.
Inventory - Purchase Return - View.png


Printing Purchase Return Record
  1. Click Purchase Return under Inventory Menu
  2. Select a Purchase Return that needs to print its details. Click the drop down arrow then Choose Print.
Inventory - Purchase Return - Print.png
Cancelling Purchase Return Record
  • Purchase Return can be cancelled in two ways:
    • Using drop-down arrow of a record can be used in single record cancellation
Inventory - Purchase Return - Cancel1.png
  • Using Cancel Button for cancelling multiple records
Inventory - Purchase Return - Cancel2.png
Purchase Return Record Options
Actions Available base on Purchase Return Record Status
Status View Print
RETURNED
CANCELLED

Notes:

Categories:
Modules
Inventory Purchase Return | Inventory Movement
Purchase Purchase Receipt
Financials Debit Voucher | Payment Voucher
Maintenance Account Codes | Supplier | Users Group | Warehouse | Item Master