Difference between revisions of "Credit Voucher"

 
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<div style="text-align: center;">
 
<div style="text-align: center;">
[[Financials]] | [[Receipt Voucher]] | [[Credit Voucher Aids]] | [[Accounts Receivable]]
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[[Financials]] | [[Accounts Receivable]] | [[Receipt Voucher]]
 
</div>
 
</div>
 
==Credit Voucher==
 
==Credit Voucher==
 
Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.
 
Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.
  
=====Credit Voucher Record List=====
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=====<span class="mw-headline" id="Requirements_before_using_Receipt_Voucher" style="box-sizing: inherit;">Requirements before using Credit Voucher</span>=====
[[File:Credit Voucher Record List.png|center|thumb|Credit Voucher Record List]]
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 +
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Credit Voucher]]
 +
*#[[ATC Code]]
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*#[[Bank]]
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*#[[Customer]]
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*#[[Chart of Account]]
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*The user should have the following records in order to proceed on using the [[Credit Voucher]]
 +
*#[[Accounts Receivable]]
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*#[[Receipt Voucher]]
  
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{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
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|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Credit Voucher Record Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
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|- style="box-sizing: inherit;"
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| style="" |'''ACTIVE'''
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| style="" |If the Credit Voucher is newly created and have not been used.
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|- style="box-sizing: inherit;"
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| style="" |'''USED'''
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| style="" |If the Credit Voucher's balance has been used up.
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|- style="box-sizing: inherit;"
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| style="" |'''CANCELLED'''
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| style="" |If the Receipt Voucher reference is Cancelled
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|}
 
Notes:
 
Notes:
  
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***Credit Voucher can only be edited through Receipt Voucher.
 
***Credit Voucher can only be edited through Receipt Voucher.
 
**[[Sales Return]] - [[Credit Voucher]] will be auto-generated when Sales Return has been created.
 
**[[Sales Return]] - [[Credit Voucher]] will be auto-generated when Sales Return has been created.
***Credit Vouchers generated by Sales Return cannot be edited.
 
*The Status of [[Credit Voucher]] will changed when:
 
**Active to Used - If the balance of the Credit voucher has been used up.
 
**Cancelled - If the [[Receipt Voucher]] is cancelled.
 
  
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to create a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
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=====Credit Voucher Record List=====
 +
[[File:Financials - Credit Voucher - Record List.png|border|center|1500x1500px]]
 +
<br />
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=====<span class="mw-headline" id="Creating_Credit_Voucher" style="box-sizing: inherit;">Creating Credit Voucher</span>=====
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 +
#Click [[Receipt Voucher]] from [[Financials|Financial]] Menu
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#Under [[Receipt Voucher]], Click Add [[Receipt Voucher]]
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#Select [[Customer]], then tick Advance Payment, Account for Advance Payment can be edited.
 +
#Fill out the necessary fields in the Accounting details then click Save
  
=====Credit Voucher Options=====
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[[File:Financials - Receipt Voucher - Create Credit Voucher.png|border|center|1500x1500px]]
[[File:Credit Voucher Option.png|center|thumb|Credit Voucher Option]]<br />
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<br />
 +
=====<span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Credit Voucher</span>=====
  
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Export a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
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#Under Create [[Receipt Voucher]], Select A [[Customer]] then click the debits field to tag a [[Credit Voucher]]
 +
#Tick the following Credit Voucher then click Tag
 +
#Fill out the necessary fields in the accounting details then click Save.
  
 +
[[File:Financials - Receipt Voucher - Apply Credit Voucher.png|border|center|1500x1500px]]
 +
[[File:Financials - Credit Voucher - Print.png|border|center|1500x1500px]]
 
<br />
 
<br />
 
=====Credit Voucher Record Options=====
 
=====Credit Voucher Record Options=====
<br />[[File:Credit Voucher Record Option.png|center|thumb|Credit Voucher Record Option]]
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{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
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|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Credit Voucher Record Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |View
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Print
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|- style="box-sizing: inherit;"
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| style="" |'''ACTIVE'''
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |☑
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|- style="box-sizing: inherit;"
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| style="" |'''USED'''
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |☑
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|- style="box-sizing: inherit;"
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| style="" |'''CANCELLED'''
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |☑
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|}
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Notes:
  
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit and Print a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
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*if all balance of the active Vouchers have been used up, it will change its status into used
 +
*Credit Voucher can only be edited through its reference [[Receipt Voucher]]
 +
*Credit Voucher can be used in multiple [[Receipt Voucher]] until such time its balance are all used up.
  
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=====<span class="mw-headline ve-pasteProtect" id="Printing_Debit_Voucher" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Payment_Voucher" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Accounts_Receivable" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Editing_Import_Purchase_Order" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}" style="box-sizing: inherit;">Viewing Credit Voucher</span></span></span></span>=====
 +
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#Click [[Credit Voucher]] under Financials Menu
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#Select Credit Voucher that needs to view its details. Click the Drop-down Arrow then press View'''.'''
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 +
[[File:Financials - Credit Voucher - View.png|border|center|1501x1501px]]
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<br />
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=====<span class="mw-headline ve-pasteProtect" id="Printing_Debit_Voucher" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Payment_Voucher" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Printing_Accounts_Receivable" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}"><span class="mw-headline ve-pasteProtect" id="Editing_Import_Purchase_Order" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}" style="box-sizing: inherit;">Printing Credit Voucher</span></span></span></span>=====
 +
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#Click [[Credit Voucher]] under Financials Menu
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#Select the Credit Voucher that needs to print its details. Click the Drop-down Arrow then press Print'''.'''
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 +
[[File:Financials - Credit Voucher - Print.png|border|center|1500x1500px]]
 
<br />
 
<br />
=====Credit Voucher View Record=====
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=====Exporting Voucher Options=====
[[File:Credit Voucher View Record.png|center|thumb|Credit Voucher View Record]]
 
  
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
+
#Click [[Credit Voucher]] under Financials Menu
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#Under Credit Voucher Screen, Click Options then click Export Credit Voucher.
  
{| class="wikitable"
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[[File:Financials - Credit Voucher - Export.png|border|center|1500x1500px]]
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<br />
 +
{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
 
|-
 
|-
 
|Financials
 
|Financials
|[[Financials]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]<nowiki> | </nowiki>[[Accounts Receivable]]
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|[[Financials]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]
 
|-
 
|-
 
|Inventory
 
|Inventory
 
|[[Sales Return]]
 
|[[Sales Return]]
 
|-
 
|-
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|Maintenance
|-
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|[[ATC Code]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Customer]]
|Financials Aids
 
|[[Credit Voucher Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aids]]
 
|-
 
|Inventory Aids
 
|[[Sales Return Aids]]
 
 
|}<br />
 
|}<br />
 +
[[Category:Financials]]

Latest revision as of 12:08, 20 April 2022

Credit Voucher

Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.

Requirements before using Credit Voucher
Credit Voucher Record Status
Status Description
ACTIVE If the Credit Voucher is newly created and have not been used.
USED If the Credit Voucher's balance has been used up.
CANCELLED If the Receipt Voucher reference is Cancelled

Notes:

  • Credit Voucher can only be created through:
    • Receipt Voucher - this can be done through making a Receipt Voucher and by ticking advance Payment.
      • Credit Voucher can only be edited through Receipt Voucher.
    • Sales Return - Credit Voucher will be auto-generated when Sales Return has been created.
Credit Voucher Record List
Financials - Credit Voucher - Record List.png


Creating Credit Voucher
  1. Click Receipt Voucher from Financial Menu
  2. Under Receipt Voucher, Click Add Receipt Voucher
  3. Select Customer, then tick Advance Payment, Account for Advance Payment can be edited.
  4. Fill out the necessary fields in the Accounting details then click Save
Financials - Receipt Voucher - Create Credit Voucher.png


Applying Credit Voucher
  1. Under Create Receipt Voucher, Select A Customer then click the debits field to tag a Credit Voucher
  2. Tick the following Credit Voucher then click Tag
  3. Fill out the necessary fields in the accounting details then click Save.
Financials - Receipt Voucher - Apply Credit Voucher.png
Financials - Credit Voucher - Print.png


Credit Voucher Record Options
Actions Available base on Credit Voucher Record Status
Status View Print
ACTIVE
USED
CANCELLED

Notes:

  • if all balance of the active Vouchers have been used up, it will change its status into used
  • Credit Voucher can only be edited through its reference Receipt Voucher
  • Credit Voucher can be used in multiple Receipt Voucher until such time its balance are all used up.
Viewing Credit Voucher
  1. Click Credit Voucher under Financials Menu
  2. Select Credit Voucher that needs to view its details. Click the Drop-down Arrow then press View.
Financials - Credit Voucher - View.png


Printing Credit Voucher
  1. Click Credit Voucher under Financials Menu
  2. Select the Credit Voucher that needs to print its details. Click the Drop-down Arrow then press Print.
Financials - Credit Voucher - Print.png


Exporting Voucher Options
  1. Click Credit Voucher under Financials Menu
  2. Under Credit Voucher Screen, Click Options then click Export Credit Voucher.
Financials - Credit Voucher - Export.png


Categories:
Modules
Financials Financials | Accounts Receivable | Credit Voucher | Receipt Voucher
Inventory Sales Return
Maintenance ATC Code | Bank | Chart of Account | Customer