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Difference between revisions of "Setting Up Oojeema Prime"

(Created page with "==== Maintenance Setup ==== ==== Users Group ==== ===== Creating Users Group ===== ==== Position ==== ===== Creating Position ===== ===== Importing Position ===== ==== U...")
 
(→‎Users Group)
 
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−
==== Maintenance Setup ====
+
====Maintenance Setup====
  
−
==== Users Group ====
+
====Users Group====
 +
[[File:Maintenance - Users Group - Record List.png|border|center|1075x1075px]]
  
−
===== Creating Users Group =====
 
  
−
==== Position ====
+
'''<span style="color: #000000">Us</span><span style="color: #000000">ers Group</span>''' <span style="color: #000000">maintenance screen allows the user to configure and add User on a specific group. This is also used to restrict specific modules that a specific user can use.</span>
  
−
===== Creating Position =====
+
=====Creating Users Group=====
  
−
===== Importing Position =====
+
#Click [[Users Group]] under Maintenance Menu
 +
#Under [[Users Group]] Screen, Click '''Add Users Group'''
 +
#Fill up the necessary fields and tick the modules that needs to enable for the users group then click '''Save'''
  
−
==== Users ====
+
[[File:Maintenance - Users Group - Add.png|border|center|974x974px]]
 +
<br />
 +
====Position====
 +
[[File:Maintenance - Position - Record List.png|border|center|1066x1066px]]
  
−
===== Creating Users =====
 
  
−
===== Importing Users =====
+
The '''Position''' maintenance allows the users to configure the position of the other users that will be using the system.
 +
=====Adding Position=====
  
−
==== Chart of Accounts ====
+
#Click [[Position]] under Maintenance Menu
 +
#Under [[Position]] Screen, Click Add Position
 +
#Fill out the necessary fields then click Save.
  
−
===== Creating Chart of Accounts =====
+
[[File:Maintenance - Position - Add.png|border|center|1123x1123px|link=https://docs.oojeema.com/File:Maintenance_-_Position_-_Add.png]]<br />
 +
=====Importing Position=====
  
−
===== Importing Chart of Accounts =====
+
#Click [[Position]] under Maintenance Menu
 +
#Under [[Position]] Screen, click Options then click '''Import Position'''
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click '''Import''' to proceed
  
−
==== Account Codes ====
+
[[File:Maintenance - Position - Import.png|border|center|1079x1079px|link=https://docs.oojeema.com/File:Maintenance_-_Position_-_Import.png]]<br />
 +
====Users====
 +
[[File:Maintenance - Users - Record List.png|border|center|1100x1100px]]
  
−
===== Setting up Account Codes =====
 
  
−
==== ATC Codes ====
+
'''Users''' maintenance screen allows the user to configure and add Users that can use their system.
  
−
===== Creating ATC Records =====
+
=====<span class="mw-headline" id="Adding_Users" style="box-sizing: inherit;">Adding Users</span>=====
  
−
===== Importing ATC Records =====
+
#Click [[Users]] under Maintenance Module
 +
#Under [[Users]] Screen, Click Add Users
 +
#Fill out the necessary fields then click Save. Note: Fields with * are require fields
  
−
==== Tax ====
+
[[File:Maintenance - Users - Add.png|border|center|1038x1038px]]
 +
<br />
 +
=====Importing Users=====
  
−
===== Creating Tax =====
+
#Click [[Users]] under Maintenance Menu
 +
#Under [[Users]] Menu, click Options then click '''Import Users'''
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click '''Import''' to proceed
  
−
===== Importing Tax =====
+
[[File:Maintenance - Users - Import.png|border|center|1024x1024px]]
 +
<br />
 +
====Chart of Accounts====
 +
[[File:Maintenance - Chart of Account - Record List.png|border|center|1107x1107px]]
  
−
==== Unit of Measure ====
 
  
−
===== Creating Unit of Measure =====
+
The '''Chart of Account''' maintenance lists all the financial accounts included in the financial statements of a company. This maintenance module categorizes financial transactions that are conducted by the company during a specific accounting period.
  
−
==== Item Class ====
+
=====Creating Chart of Accounts=====
  
−
===== Creating Item Class =====
+
#Click [[Chart of Account]] under Maintenance Menu
 +
#Under Chart of Account Menu Screen, Click Add Chart of Account
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up
  
−
===== Importing Item Class =====
+
[[File:Maintenance - Chart of Account - Add.png|border|center|1025x1025px]]
 +
<br />
 +
=====Importing Chart of Accounts=====
  
−
==== Item Type ====
+
#Click [[Chart of Account]] under Maintenance Menu
 +
#Under [[Chart of Account]] Menu, Click Options then click Import Chart of Account
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template. Note: There should be an existing Parent Account record in the system before importing Child Accounts.
 +
#Upload the updated file then click Import to Proceed
  
−
===== Creating Item Type =====
+
[[File:Maintenance - Chart of Account - Import.png|border|center|1017x1017px]]
 +
<br />
 +
====Account Codes====
 +
The Account Codes Maintenance screen allows users to configure accounting entry preferences for transactions. Note: Chart of Accounts must be setup in order to edit the Account Codes
  
−
===== Importing Item Type =====
+
=====Setting up Account Codes=====
  
−
==== Brand ====
+
#Click [[Account Codes]] under Maintenance Menu
 +
#Under Account Codes. The user can edit the Sales Account and Purchase Account of a specific Account code by clicking the drop-down arrow of Purchase Account or Sales Account then click Save
  
−
===== Creating Brand =====
+
[[File:Maintenance - Account Codes - Edit.png|border|center|1039x1039px]]
 +
<br />
 +
====ATC Code====
 +
[[File:Maintenance - ATC Codes - Record List.png|border|center|1065x1065px]]
  
−
===== Importing Brand =====
 
  
−
==== Item Master ====
+
Alphanumeric Tax Codes or ATC Codes or ATCs are codes used to identify the type of tax that has to be paid. Note: Chart of Accounts must be set up in order to create and import ATC Codes.
  
−
===== Creating Item Master =====
+
=====Creating ATC Records=====
  
−
===== Importing Item Master =====
+
#Click [[ATC Code]] under Maintenance Menu
 +
#Under ATC Code Screen, Click Add ATC Code
 +
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
  
−
==== Bill of Materials ====
+
[[File:Maintenance - ATC Codes - Add.png|border|center|970x970px]]
 +
<br />
 +
=====Importing ATC Records=====
  
−
===== Creating Bill of Materials =====
+
#Click [[ATC Code]] under Maintenance Menu
 +
#Under ATC Code Screen, Click Options then click Import ATC Code
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to Proceed
  
−
==== Warehouse ====
+
[[File:Maintenance - ATC Codes - Import.png|center|1500x1500px]]
 +
<br />
 +
====Tax====
 +
[[File:Maintenance - Tax - Record List.png|border|center|1500x1500px]]
  
−
===== Creating Warehouse =====
 
  
−
===== Importing Warehouse =====
+
Tax Maintenance screen allows the user to configure and add tax types to be used on their transactions. Note: Chart of Accounts should be setup before creating or importing Tax Records
  
−
==== Customer ====
+
=====Creating Tax=====
  
−
===== Creating Customer =====
+
#Click [[Tax]] under Maintenance Menu
 +
#Under Tax Menu Screen, click Add Tax
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
===== Importing Customer =====
+
[[File:Maintenance - Tax - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Tax=====
  
−
==== Supplier ====
+
#Click [[Tax]] under Maintenance Menu
 +
#Under Tax Menu, click options then click Import Tax
 +
#Download the Template provided under Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to Proceed
  
−
===== Creating Supplier =====
+
[[File:Maintenance - Tax - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Unit of Measure====
 +
[[File:Maintenance - Unit of Measure - Record List.png|border|center|1500x1500px]]
  
−
===== Importing Supplier =====
 
  
−
==== Price List ====
+
Unit of Measure maintenance allows the user to configure and add Unit of Measure on the items.
  
−
===== Creating Price List =====
+
=====Creating Unit of Measure=====
  
−
===== Importing Price List =====
+
#Click [[Unit of Measure]] under Maintenance Menu
 +
#Under Unit of Measure Screen, click Add Unit of Measure
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
===== Creating Master Price List =====
+
[[File:Maintenance - Unit of Measure - Add.png|border|center|1500x1500px]]
 +
<br />
 +
====Item Class====
 +
[[File:Maintenance - Item Class - Record List.png|border|center|1500x1500px]]
  
−
===== Importing Master Price List =====
 
  
−
==== Sales Person ====
+
The Item Class Maintenance screen allows the users to configure the item class to be used on categorizing their items.
  
−
===== Creating Sales Person =====
+
Note: Chart of Accounts should be set up in order to add and import Item Class.
  
−
===== Importing Sales Person =====
+
=====Creating Item Class=====
  
−
==== Currency ====
+
#Click [[Item Class]] under Maintenance Menu
 +
#Under Item Class Menu, click Add Item Class
 +
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
  
−
===== Creating Currency =====
+
[[File:Maintenance - Item Class - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Item Class=====
  
−
==== Exchange Rate ====
+
#Click [[Item Class]] under Maintenance Menu
 +
#Under Item Class Screen, click options then click Import Item Class
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click Import to Proceed
  
−
===== Creating Exchange Rate =====
+
[[File:Maintenance - Item Class - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Item Type====
 +
[[File:Maintenance - Item Type - Record List.png|border|center|1500x1500px]]
  
−
==== Proforma ====
 
  
−
===== Creating Proforma =====
+
Item Type Maintenance screen allows the users to configure and add item type on their items.
  
−
===== Importing Proforma =====
+
=====Creating Item Type=====
  
−
==== Bank ====
+
#Click [[Item Type]] under Maintenance Menu
 +
#Under Item Type Menu, click Add Item Type
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
===== Creating Bank =====
+
[[File:Maintenance - Item Type - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Item Type=====
  
−
===== Importing Bank =====
+
#Click [[Item Type]] under Maintenance Menu
 +
#Under Item Type Screen, click options then click Import Item Type
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to Proceed
  
−
==== Beginning Balance Setup ====
+
[[File:Maintenance - Item Type - Import.png|border|center|1825x1825px]]
 +
<br />
 +
====Brand====
 +
[[File:Maintenance - Brand - Record List.png|border|center|1500x1500px]]
 +
Brand maintenance screen allows users to add and configure Brand for their items.
  
−
===== Requirements =====
+
=====Creating Brand=====
  
−
===== Beginning Balance Procedure =====
+
#Click [[Brand]] under Maintenance Menu
 +
#Under Brand Screen, click Add Brand
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
==== Financial Module Manual ====
+
[[File:Maintenance - Brand - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Brand=====
  
−
==== Accounts Receivable ====
+
#Click [[Brand]] under Maintenance Menu
 +
#Under Brand Menu, click options then click Import Brand
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each columns of the template.
 +
#Upload the updated file then click Import to proceed
  
−
===== Requirements =====
+
[[File:Maintenance - Brand - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Item Master====
 +
[[File:Maintenance - Item Master - Record List.png|border|center|1500x1500px]]
  
−
===== Creating Accounts Receivable from Sales Module Transaction =====
 
  
−
====== Creating Sales Quotation (Optional) ======
+
Item Master Maintenance screen allows the users to configure and add items to be used on their transaction.
  
−
====== Creating Sales Order ======
+
=====Creating Item Master=====
  
−
====== Creating Delivery Receipt ======
+
#Click [[Item Master]] under Maintenance Menu
 +
#Under Item Master Menu, click Add Item Master
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
====== Creating Sales Invoice ======
+
[[File:Maintenance - Item Master - Add.png|border|center|1912x1912px]]
  
−
====== Creating Manual Accounts Receivable ======
+
Notes
  
−
===== Importing Accounts Receivable =====
+
*When accounting entries are automatically created, it creates entries based on the defaulted accounting details for the Item. If no accounting detail is maintained in Item Master, it automatically uses the accounting details maintained for its Item Class.
  
−
===== Managing Accounts Receivable =====
+
=====Importing Item Master=====
  
−
====== Accounts Receivable Document Status ======
+
#Click [[Item Master]] under Maintenance Menu
 +
#Under Item Master Menu, click options then click Import Item Master
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to proceed
  
−
====== Viewing, Editing, Cancelling and Printing of Account Receivable ======
+
[[File:Maintenance - Item Master - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Warehouse====
 +
[[File:Maintenance - Warehouse - Record List.png|border|center|1500x1500px|link=https://docs.oojeema.com/File:Maintenance_-_Warehouse_-_Record_List.png]]
  
−
====== Exporting Accounts Receivable List ======
 
  
−
==== Receipt Voucher ====
+
Warehouse maintenance screen allows the user to configure and add Warehouse to be used when adjusting, transferring stocks to be used on their transactions.
  
−
===== Requirements =====
+
=====Creating Warehouse=====
  
−
===== Creating a Receipt Voucher. =====
+
#Click [[Warehouse]] under Maintenance Menu
 +
#Under Warehouse Menu, click Add Warehouse
 +
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
−
====== Creating Receipt Voucher – Tagging Receivables ======
+
[[File:Maintenance - Warehouse - Add.png|center|1500x1500px]]
 +
<br />
 +
=====Importing Warehouse=====
  
−
====== Creating Receipt Voucher – Tagging Credit Voucher ======
+
#Click [[Warehouse]] under Maintenance Menu
 +
#Under Warehouse Menu, click Options then click Import Warehouse
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click Import to proceed.
  
−
====== Creating Receipt Voucher – Entering Check Details for Check Payment ======
+
[[File:Maintenance - Warehouse - Import.png|border|center|1712x1712px]]
 +
<br />
 +
====Customer====
 +
[[File:Maintenance - Customer - Record List.png|border|center|1500x1500px]]
  
−
====== Creating Receipt Voucher – Entering Accounting Details for Cash Payment ======
 
  
−
====== Creating Receipt Voucher from Accounts Receivable ======
+
Customer maintenance screen allows users to configure and add customers that will be used on their transactions.
  
−
===== Managing Receipt Voucher =====
+
=====Creating Customer=====
  
−
====== Receipt Voucher Document Status ======
+
#Click [[Customer]] under Maintenance Menu
 +
#Under Customer Screen, click Add Customer
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
====== Viewing, Editing, Cancelling and Posting/Unposting of Receipt Voucher ======
+
[[File:Maintenance - Customer - Add.png|link=https://docs.oojeema.com/File:Maintenance%20-%20Customer%20-%20Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Customer=====
  
−
====== Exporting Receipt Voucher List ======
+
#Click Maintenance then click Customer
 +
#Under Customer Screen, click Options then click Import Customer
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click Import to proceed
  
−
==== Accounts Payable ====
+
[[File:Maintenance - Customer - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Supplier====
 +
[[File:Maintenance - Supplier - Record List.png|border|center|1500x1500px]]
  
−
===== Requirements =====
 
  
−
===== Creating Accounts Payable from Purchase Module Transaction =====
+
Supplier maintenance screen allows the user to configure and add Supplier to be assigned when creating purchasing transactions
  
−
===== Creating Purchase Requisition (Optional) =====
+
=====Creating Supplier=====
  
−
===== Creating Import Purchase Order =====
+
#Click [[Supplier]] under Maintenance Menu
 +
#Under Supplier Menu Screen, click Add Supplier
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
===== Creating Purchase Order =====
+
[[File:Maintenance - Supplier - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Supplier=====
  
−
===== Creating Purchase Receipt =====
+
#Click [[Supplier]] under Maintenance Menu
 +
#Under Supplier Menu, click Options then click Import Supplier
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to proceed
  
−
===== Creating Manual Accounts Payable =====
+
[[File:Maintenance - Supplier - Import.png|border|center|1501x1501px]]
 +
<br />
 +
====Price List====
 +
[[File:Maintenance - Price List - Record List.png|border|center|1500x1500px]]
  
−
===== Importing Accounts Payable =====
 
  
−
===== Managing Accounts Payable =====
+
Price List maintenance screen allows the users to configure the prices of the items to be used in their transaction
  
−
====== Accounts Payable Document Status ======
+
=====Creating Price List=====
  
−
====== Viewing, Editing, Cancelling and Printing of Account Payable ======
+
#Click [[Price List]] under Maintenance Menu
 +
#Under Price List Screen, click Add Price List
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
====== Exporting Accounts Payable List ======
+
[[File:Maintenance - Price List - Add.png|center|1500x1500px]]
 +
<br />
 +
=====Importing Price List=====
  
−
==== Payment Voucher ====
+
#Click [[Price List]] under Maintenance Menu
 +
#Under Price List Menu, click Options then click Import Price List
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to proceed
  
−
===== Requirements =====
+
[[File:Maintenance - Price List - Import.png|border|center|1870x1870px]]
 +
<br />
 +
=====Adjusting Master Price List=====
  
−
===== Creating Payment Voucher =====
+
#Click [[Price List]] under Maintenance Menu
 +
#Under Price List Menu, Click Master Price List
 +
#Under Master List Menu, In selling price tab, Click the Pen shape button in order to edit its selling price
 +
#Click the Save Icon to Update the Prices
  
−
====== Creating Payment Voucher – Tagging Payables ======
+
[[File:Maintenance - Price List - Master Price List - Edit.png|border|center|1683x1683px]]
 +
<br />
 +
=====Importing Master Price List=====
  
−
====== Creating Payment Voucher – Tagging Debit Voucher ======
+
#Click [[Price List]] under Maintenance Menu
 +
#Under Price List Screen, click Master Price List
 +
#Under Master List Menu, click Options then click Import Master List
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click Import to proceed
  
−
====== Creating Payment Voucher – Entering Check Details for Check Payment ======
+
[[File:Maintenance - Price List - Master Price List - Import.png|border|center|2208x2208px]]
 +
<br />
 +
====Sales Person====
 +
[[File:Maintenance - Sales Person - Record List.png|border|center|1500x1500px]]
  
−
====== Creating Payment Voucher – Entering Accounting Details for Cash Payment ======
 
  
−
===== Creating Payment Voucher from Accounts Payable =====
+
Sales Person maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.
  
−
===== Managing Payment Voucher =====
+
=====Creating Sales Person=====
  
−
====== Payment Voucher Document Status ======
+
#Click [[Sales Person]] under Maintenance Menu
 +
#Under Sales Person Screen, click Add Sales Person
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
====== Viewing, Editing, Cancelling and Posting/Unposting of Payment Voucher ======
+
[[File:Maintenance - Sales Person - Add.png|border|center|1500x1500px]]
 +
<br />
 +
=====Importing Sales Person=====
  
−
====== Exporting Payment Voucher List ======
+
#Click [[Sales Person]] under Maintenance Menu
 +
#Under Sales Person Screen, click Options then choose Import Sales Person
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated file then click Import to proceed
  
−
==== Disbursement Voucher ====
+
[[File:Maintenance - Sales Person - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Currency====
 +
[[File:Maintenance - Currency - Record List.png|center|1500x1500px]]
  
−
===== Requirements =====
 
  
−
===== Creating Disbursement Voucher =====
+
The Currency Maintenance screen allows users to configure and add the currencies that will be used on their transaction.
  
−
====== Managing Disbursement Voucher ======
+
=====Creating Currency=====
  
−
====== Disbursement Voucher Document Status ======
+
#Click [[Currency]] under Maintenance Menu
 +
#Under Currency Screen, click Add Currency
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
====== Viewing, Editing, Cancelling Disbursement Voucher ======
+
[[File:Maintenance - Currency - Add.png|border|center|1500x1500px]]
 +
<br />
 +
====Exchange Rate====
 +
[[File:Maintenance - Exchange Rate - Record List.png|border|center|1500x1500px]]
  
−
====== Exporting Disbursement Voucher ======
 
  
−
===== Journal Voucher =====
+
The Exchange Rate maintenance screen allows the users to configure the exchange rate from the base currency to a foreign currency.
  
−
===== Requirements =====
+
=====Creating Exchange Rate=====
  
−
===== Creating a Journal Voucher =====
+
#Click [[Exchange Rate]] under Maintenance Menu
 +
#Under Exchange Rate Screen, click Add Exchange Rate
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
===== Managing Journal Voucher =====
+
[[File:Maintenance - Exchange Rate - Add.png|border|center|1500x1500px]]
 +
<br />
 +
====Proforma====
 +
[[File:Maintenance - Proforma - Record List.png|border|center|1500x1500px]]
  
−
====== Journal Voucher Document Status ======
 
  
−
====== Viewing, Editing, Printing and Cancelling Journal Voucher ======
+
The Proforma maintenance screen allows the user to configure proforma entries that can be used in transactions such as Accounts Payable, Accounts Receivable, etc.
  
−
====== Importing Journal Voucher ======
+
=====Creating Proforma=====
  
−
====== Exporting Journal Voucher ======
+
#Click [[Proforma]] under Maintenance Menu
 +
#Under Proforma Screen, click Add Proforma
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
==== Petty Cash ====
+
[[File:Maintenance - Proforma - Add.png|border|center|1500x1500px]]
  
−
===== Requirements =====
+
====Bank====
 +
[[File:Maintenance - Bank - Record List.png|border|center|1500x1500px]]
 +
The Bank maintenance screen allows users to configure and add the Bank that they will use in a transaction.
  
−
===== Creating a Petty Cash =====
+
=====Creating Bank=====
  
−
===== Managing Petty Cash =====
+
#Click [[Bank]] under Maintenance Menu
 +
#Under Bank Menu Screen, click Add Bank
 +
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
====== Petty Cash Voucher Document Status ======
+
[[File:Maintenance - Bank - Add.png|border|center|1500x1500px]]
  
−
====== Viewing, Editing, Printing and Cancelling Petty Cash ======
+
=====Importing Bank=====
  
−
====== Importing Petty Cash ======
+
#Click [[Bank]] under Maintenance Menu
 +
#Under Bank Menu, click Options then click Import Bank
 +
#Download the Template link provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to proceed
  
−
====== Paying Petty Cash ======
+
[[File:Maintenance - Bank - Import.png|border|center|1500x1500px]]
 +
<br />
 +
====Beginning Balance Setup====
  
−
====== Exporting Petty Cash ======
+
=====Requirements=====
 +
The user should set up the following modules in order to Import Beginning Balances.
  
−
==== Depreciation Run ====
+
*[[Item Class]]
 +
*[[Item Type]]
 +
*[[Unit of Measure]]
 +
*[[Item Master]]
 +
*[[Warehouse]]
  
−
===== Simulating Depreciation Run =====
+
=====Import Beginning Balance=====
  
−
===== Exporting Depreciation Run =====
+
#Click [[Inventory Adjustment]] under Inventory Menu
 +
#Take note that there is also other users that using the system. Make sure to give them a heads-up that you will be doing an inventory adjustments. Click '''Proceed''' to continue.
 +
#Under Inventory, Click Import Beginning Balance
 +
#Choose the date of the Beginning Balance to take effect before proceeding or click skip.
 +
#Download the Template provided in Step 1.
 +
#Fill up the information needed for each column of the template.
 +
#Upload the updated template then click Import to proceed
  
−
==== Closing(Trial Balance) ====
+
[[File:Inventory - Inventory Adjustment - Import Beginning Balance.png|link=https://docs.oojeema.com/File:Inventory%20-%20Inventory%20Adjustment%20-%20Import%20Beginning%20Balance.png|border|center|1853x1853px]]
 +
Notes:
  
−
===== Closing a Period(Monthly) =====
+
*Import Beginning Balance will only be available if there are no transaction records done by the user.<br />
  
−
===== Closing Books at Yearend =====
+
{| class="wikitable" style="margin: auto;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Categories:
 +
! colspan="2" style="background-color:rgb(234, 236, 240);text-align:center;" |'''Modules'''
 +
|- style="box-sizing: inherit;"
 +
| style="" |Maintenance
 +
| style="" |[[Maintenance]]<nowiki> | </nowiki>[[Users Group]]<nowiki> | </nowiki>[[Position]]<nowiki> | </nowiki>[[Users]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[ATC Code]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Item Class]]<nowiki> | </nowiki>[[Item Type]]<nowiki> | </nowiki>[[Brand]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Warehouse]]<nowiki> | </nowiki>[[Customer]]<nowiki> | </nowiki>[[Supplier]]<nowiki> | </nowiki>[[Price List]]<nowiki> | </nowiki>[[Sales Person]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Proforma]]<nowiki> | </nowiki>[[Bank]]
 +
|- style="box-sizing: inherit;"
 +
| style="" |Inventory
 +
| style="" |[[Inventory Adjustment]]
 +
|}

Latest revision as of 13:56, 10 May 2024

Maintenance Setup

Users Group

Maintenance - Users Group - Record List.png


Users Group maintenance screen allows the user to configure and add User on a specific group. This is also used to restrict specific modules that a specific user can use.

Creating Users Group
  1. Click Users Group under Maintenance Menu
  2. Under Users Group Screen, Click Add Users Group
  3. Fill up the necessary fields and tick the modules that needs to enable for the users group then click Save
Maintenance - Users Group - Add.png


Position

Maintenance - Position - Record List.png


The Position maintenance allows the users to configure the position of the other users that will be using the system.

Adding Position
  1. Click Position under Maintenance Menu
  2. Under Position Screen, Click Add Position
  3. Fill out the necessary fields then click Save.
Maintenance - Position - Add.png


Importing Position
  1. Click Position under Maintenance Menu
  2. Under Position Screen, click Options then click Import Position
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Position - Import.png


Users

Maintenance - Users - Record List.png


Users maintenance screen allows the user to configure and add Users that can use their system.

Adding Users
  1. Click Users under Maintenance Module
  2. Under Users Screen, Click Add Users
  3. Fill out the necessary fields then click Save. Note: Fields with * are require fields
Maintenance - Users - Add.png


Importing Users
  1. Click Users under Maintenance Menu
  2. Under Users Menu, click Options then click Import Users
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Users - Import.png


Chart of Accounts

Maintenance - Chart of Account - Record List.png


The Chart of Account maintenance lists all the financial accounts included in the financial statements of a company. This maintenance module categorizes financial transactions that are conducted by the company during a specific accounting period.

Creating Chart of Accounts
  1. Click Chart of Account under Maintenance Menu
  2. Under Chart of Account Menu Screen, Click Add Chart of Account
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up
Maintenance - Chart of Account - Add.png


Importing Chart of Accounts
  1. Click Chart of Account under Maintenance Menu
  2. Under Chart of Account Menu, Click Options then click Import Chart of Account
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template. Note: There should be an existing Parent Account record in the system before importing Child Accounts.
  5. Upload the updated file then click Import to Proceed
Maintenance - Chart of Account - Import.png


Account Codes

The Account Codes Maintenance screen allows users to configure accounting entry preferences for transactions. Note: Chart of Accounts must be setup in order to edit the Account Codes

Setting up Account Codes
  1. Click Account Codes under Maintenance Menu
  2. Under Account Codes. The user can edit the Sales Account and Purchase Account of a specific Account code by clicking the drop-down arrow of Purchase Account or Sales Account then click Save
Maintenance - Account Codes - Edit.png


ATC Code

Maintenance - ATC Codes - Record List.png


Alphanumeric Tax Codes or ATC Codes or ATCs are codes used to identify the type of tax that has to be paid. Note: Chart of Accounts must be set up in order to create and import ATC Codes.

Creating ATC Records
  1. Click ATC Code under Maintenance Menu
  2. Under ATC Code Screen, Click Add ATC Code
  3. Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
Maintenance - ATC Codes - Add.png


Importing ATC Records
  1. Click ATC Code under Maintenance Menu
  2. Under ATC Code Screen, Click Options then click Import ATC Code
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - ATC Codes - Import.png


Tax

Maintenance - Tax - Record List.png


Tax Maintenance screen allows the user to configure and add tax types to be used on their transactions. Note: Chart of Accounts should be setup before creating or importing Tax Records

Creating Tax
  1. Click Tax under Maintenance Menu
  2. Under Tax Menu Screen, click Add Tax
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Tax - Add.png


Importing Tax
  1. Click Tax under Maintenance Menu
  2. Under Tax Menu, click options then click Import Tax
  3. Download the Template provided under Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - Tax - Import.png


Unit of Measure

Maintenance - Unit of Measure - Record List.png


Unit of Measure maintenance allows the user to configure and add Unit of Measure on the items.

Creating Unit of Measure
  1. Click Unit of Measure under Maintenance Menu
  2. Under Unit of Measure Screen, click Add Unit of Measure
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Unit of Measure - Add.png


Item Class

Maintenance - Item Class - Record List.png


The Item Class Maintenance screen allows the users to configure the item class to be used on categorizing their items.

Note: Chart of Accounts should be set up in order to add and import Item Class.

Creating Item Class
  1. Click Item Class under Maintenance Menu
  2. Under Item Class Menu, click Add Item Class
  3. Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Class - Add.png


Importing Item Class
  1. Click Item Class under Maintenance Menu
  2. Under Item Class Screen, click options then click Import Item Class
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to Proceed
Maintenance - Item Class - Import.png


Item Type

Maintenance - Item Type - Record List.png


Item Type Maintenance screen allows the users to configure and add item type on their items.

Creating Item Type
  1. Click Item Type under Maintenance Menu
  2. Under Item Type Menu, click Add Item Type
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Type - Add.png


Importing Item Type
  1. Click Item Type under Maintenance Menu
  2. Under Item Type Screen, click options then click Import Item Type
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - Item Type - Import.png


Brand

Maintenance - Brand - Record List.png

Brand maintenance screen allows users to add and configure Brand for their items.

Creating Brand
  1. Click Brand under Maintenance Menu
  2. Under Brand Screen, click Add Brand
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Brand - Add.png


Importing Brand
  1. Click Brand under Maintenance Menu
  2. Under Brand Menu, click options then click Import Brand
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each columns of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Brand - Import.png


Item Master

Maintenance - Item Master - Record List.png


Item Master Maintenance screen allows the users to configure and add items to be used on their transaction.

Creating Item Master
  1. Click Item Master under Maintenance Menu
  2. Under Item Master Menu, click Add Item Master
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Master - Add.png

Notes

  • When accounting entries are automatically created, it creates entries based on the defaulted accounting details for the Item. If no accounting detail is maintained in Item Master, it automatically uses the accounting details maintained for its Item Class.
Importing Item Master
  1. Click Item Master under Maintenance Menu
  2. Under Item Master Menu, click options then click Import Item Master
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Item Master - Import.png


Warehouse

Maintenance - Warehouse - Record List.png


Warehouse maintenance screen allows the user to configure and add Warehouse to be used when adjusting, transferring stocks to be used on their transactions.

Creating Warehouse
  1. Click Warehouse under Maintenance Menu
  2. Under Warehouse Menu, click Add Warehouse
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Warehouse - Add.png


Importing Warehouse
  1. Click Warehouse under Maintenance Menu
  2. Under Warehouse Menu, click Options then click Import Warehouse
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed.
Maintenance - Warehouse - Import.png


Customer

Maintenance - Customer - Record List.png


Customer maintenance screen allows users to configure and add customers that will be used on their transactions.

Creating Customer
  1. Click Customer under Maintenance Menu
  2. Under Customer Screen, click Add Customer
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Customer - Add.png


Importing Customer
  1. Click Maintenance then click Customer
  2. Under Customer Screen, click Options then click Import Customer
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Customer - Import.png


Supplier

Maintenance - Supplier - Record List.png


Supplier maintenance screen allows the user to configure and add Supplier to be assigned when creating purchasing transactions

Creating Supplier
  1. Click Supplier under Maintenance Menu
  2. Under Supplier Menu Screen, click Add Supplier
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Supplier - Add.png


Importing Supplier
  1. Click Supplier under Maintenance Menu
  2. Under Supplier Menu, click Options then click Import Supplier
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Supplier - Import.png


Price List

Maintenance - Price List - Record List.png


Price List maintenance screen allows the users to configure the prices of the items to be used in their transaction

Creating Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Screen, click Add Price List
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Price List - Add.png


Importing Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Menu, click Options then click Import Price List
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Price List - Import.png


Adjusting Master Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Menu, Click Master Price List
  3. Under Master List Menu, In selling price tab, Click the Pen shape button in order to edit its selling price
  4. Click the Save Icon to Update the Prices
Maintenance - Price List - Master Price List - Edit.png


Importing Master Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Screen, click Master Price List
  3. Under Master List Menu, click Options then click Import Master List
  4. Download the Template provided in Step 1.
  5. Fill up the information needed for each column of the template.
  6. Upload the updated file then click Import to proceed
Maintenance - Price List - Master Price List - Import.png


Sales Person

Maintenance - Sales Person - Record List.png


Sales Person maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.

Creating Sales Person
  1. Click Sales Person under Maintenance Menu
  2. Under Sales Person Screen, click Add Sales Person
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Sales Person - Add.png


Importing Sales Person
  1. Click Sales Person under Maintenance Menu
  2. Under Sales Person Screen, click Options then choose Import Sales Person
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Sales Person - Import.png


Currency

Maintenance - Currency - Record List.png


The Currency Maintenance screen allows users to configure and add the currencies that will be used on their transaction.

Creating Currency
  1. Click Currency under Maintenance Menu
  2. Under Currency Screen, click Add Currency
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Currency - Add.png


Exchange Rate

Maintenance - Exchange Rate - Record List.png


The Exchange Rate maintenance screen allows the users to configure the exchange rate from the base currency to a foreign currency.

Creating Exchange Rate
  1. Click Exchange Rate under Maintenance Menu
  2. Under Exchange Rate Screen, click Add Exchange Rate
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Exchange Rate - Add.png


Proforma

Maintenance - Proforma - Record List.png


The Proforma maintenance screen allows the user to configure proforma entries that can be used in transactions such as Accounts Payable, Accounts Receivable, etc.

Creating Proforma
  1. Click Proforma under Maintenance Menu
  2. Under Proforma Screen, click Add Proforma
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Proforma - Add.png

Bank

Maintenance - Bank - Record List.png

The Bank maintenance screen allows users to configure and add the Bank that they will use in a transaction.

Creating Bank
  1. Click Bank under Maintenance Menu
  2. Under Bank Menu Screen, click Add Bank
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Bank - Add.png
Importing Bank
  1. Click Bank under Maintenance Menu
  2. Under Bank Menu, click Options then click Import Bank
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Bank - Import.png


Beginning Balance Setup

Requirements

The user should set up the following modules in order to Import Beginning Balances.

Import Beginning Balance
  1. Click Inventory Adjustment under Inventory Menu
  2. Take note that there is also other users that using the system. Make sure to give them a heads-up that you will be doing an inventory adjustments. Click Proceed to continue.
  3. Under Inventory, Click Import Beginning Balance
  4. Choose the date of the Beginning Balance to take effect before proceeding or click skip.
  5. Download the Template provided in Step 1.
  6. Fill up the information needed for each column of the template.
  7. Upload the updated template then click Import to proceed
Inventory - Inventory Adjustment - Import Beginning Balance.png

Notes:

  • Import Beginning Balance will only be available if there are no transaction records done by the user.
Categories:
Modules
Maintenance Maintenance | Users Group | Position | Users | Chart of Account | Account Codes | ATC Code | Tax | Unit of Measure | Item Class | Item Type | Brand | Item Master | Warehouse | Customer | Supplier | Price List | Sales Person | Currency | Exchange Rate | Proforma | Bank
Inventory Inventory Adjustment
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