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Difference between revisions of "Setting Up Oojeema Prime"

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====Users Group====
 
====Users Group====
 +
[[File:Maintenance - Users Group - Record List.png|border|center|1075x1075px]]
 +
 +
 
'''<span style="color: #000000">Us</span><span style="color: #000000">ers Group</span>''' <span style="color: #000000">maintenance screen allows the user to configure and add User on a specific group. This is also used to restrict specific modules that a specific user can use.</span>
 
'''<span style="color: #000000">Us</span><span style="color: #000000">ers Group</span>''' <span style="color: #000000">maintenance screen allows the user to configure and add User on a specific group. This is also used to restrict specific modules that a specific user can use.</span>
  
 
=====Creating Users Group=====
 
=====Creating Users Group=====
  
−
#Click Maintenance then choose '''Users Group'''
+
#Click [[Users Group]] under Maintenance Menu
−
#Under Users Group Menu, click '''Add Users Group'''
+
#Under [[Users Group]] Screen, Click '''Add Users Group'''
−
#Fill up the required fields then click '''Save'''. Notes: Fields with * are required to be filled up.
+
#Fill up the necessary fields and tick the modules that needs to enable for the users group then click '''Save'''
  
 +
[[File:Maintenance - Users Group - Add.png|border|center|974x974px]]
 +
<br />
 
====Position====
 
====Position====
 +
[[File:Maintenance - Position - Record List.png|border|center|1066x1066px]]
 +
 +
 
The '''Position''' maintenance allows the users to configure the position of the other users that will be using the system.
 
The '''Position''' maintenance allows the users to configure the position of the other users that will be using the system.
 +
=====Adding Position=====
  
−
=====Creating Position=====
+
#Click [[Position]] under Maintenance Menu
−
 
+
#Under [[Position]] Screen, Click Add Position
−
#Click Maintenance then choose '''Position'''
+
#Fill out the necessary fields then click Save.
−
#Under Position Menu, click '''Add Position'''
 
−
#Fill up the required fields then Click '''Save'''.  Note: Fields with * are required to be filled up.
 
  
 +
[[File:Maintenance - Position - Add.png|border|center|1123x1123px|link=https://docs.oojeema.com/File:Maintenance_-_Position_-_Add.png]]<br />
 
=====Importing Position=====
 
=====Importing Position=====
  
−
#Click Maintenance then choose '''Position'''
+
#Click [[Position]] under Maintenance Menu
−
#Under Position Menu, click Options then choose '''Import Position'''
+
#Under [[Position]] Screen, click Options then click '''Import Position'''
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click '''Import''' to proceed
+
#Upload the updated file then click '''Import''' to proceed
  
 +
[[File:Maintenance - Position - Import.png|border|center|1079x1079px|link=https://docs.oojeema.com/File:Maintenance_-_Position_-_Import.png]]<br />
 
====Users====
 
====Users====
 +
[[File:Maintenance - Users - Record List.png|border|center|1100x1100px]]
 +
 +
 
'''Users''' maintenance screen allows the user to configure and add Users that can use their system.
 
'''Users''' maintenance screen allows the user to configure and add Users that can use their system.
  
−
=====Creating Users=====
+
=====<span class="mw-headline" id="Adding_Users" style="box-sizing: inherit;">Adding Users</span>=====
  
−
#Click Maintenance then choose '''Users'''
+
#Click [[Users]] under Maintenance Module
−
#Under Users Menu, click '''Add Users'''
+
#Under [[Users]] Screen, Click Add Users
−
#Fill up the required fields then click '''Save'''. Note: Fields with * are required to be filled up.
+
#Fill out the necessary fields then click Save. Note: Fields with * are require fields
  
 +
[[File:Maintenance - Users - Add.png|border|center|1038x1038px]]
 +
<br />
 
=====Importing Users=====
 
=====Importing Users=====
  
−
#Click Maintenance then choose '''Users'''
+
#Click [[Users]] under Maintenance Menu
−
#Under Users Menu, click Options then choose '''Import Users'''
+
#Under [[Users]] Menu, click Options then click '''Import Users'''
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click '''Import''' to proceed
+
#Upload the updated file then click '''Import''' to proceed
  
 +
[[File:Maintenance - Users - Import.png|border|center|1024x1024px]]
 +
<br />
 
====Chart of Accounts====
 
====Chart of Accounts====
−
The Chart of Account maintenance lists all the financial accounts included in the financial statements of a company. This maintenance module categorizes financial transactions that are conducted by the company during a specific accounting period.
+
[[File:Maintenance - Chart of Account - Record List.png|border|center|1107x1107px]]
 +
 
 +
 
 +
The '''Chart of Account''' maintenance lists all the financial accounts included in the financial statements of a company. This maintenance module categorizes financial transactions that are conducted by the company during a specific accounting period.
  
 
=====Creating Chart of Accounts=====
 
=====Creating Chart of Accounts=====
  
−
#Click Maintenance then choose Chart of Account
+
#Click [[Chart of Account]] under Maintenance Menu
−
#Under Chart of Accounts Menu, Click Add Chart of Account
+
#Under Chart of Account Menu Screen, Click Add Chart of Account
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up
  
 +
[[File:Maintenance - Chart of Account - Add.png|border|center|1025x1025px]]
 +
<br />
 
=====Importing Chart of Accounts=====
 
=====Importing Chart of Accounts=====
  
−
#Click Maintenance then choose Chart of Account
+
#Click [[Chart of Account]] under Maintenance Menu
−
#Under Chart of Accounts Menu, Click Options then choose Import Chart of Account
+
#Under [[Chart of Account]] Menu, Click Options then click Import Chart of Account
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template. Note: There should be an existing Parent Account record in the system before importing Child Accounts.
 
#Fill up the information needed for each column of the template. Note: There should be an existing Parent Account record in the system before importing Child Accounts.
−
#Upload the updated template then click Import to Proceed
+
#Upload the updated file then click Import to Proceed
  
 +
[[File:Maintenance - Chart of Account - Import.png|border|center|1017x1017px]]
 +
<br />
 
====Account Codes====
 
====Account Codes====
 
The Account Codes Maintenance screen allows users to configure accounting entry preferences for transactions. Note: Chart of Accounts must be setup in order to edit the Account Codes
 
The Account Codes Maintenance screen allows users to configure accounting entry preferences for transactions. Note: Chart of Accounts must be setup in order to edit the Account Codes
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=====Setting up Account Codes=====
 
=====Setting up Account Codes=====
  
−
#Click Maintenance then choose Account Codes
+
#Click [[Account Codes]] under Maintenance Menu
−
#Under Account Codes. The user can edit the Sales Account and Purchase Account of a specific Account code by clicking the drop-down arrow then click Save
+
#Under Account Codes. The user can edit the Sales Account and Purchase Account of a specific Account code by clicking the drop-down arrow of Purchase Account or Sales Account then click Save
 +
 
 +
[[File:Maintenance - Account Codes - Edit.png|border|center|1039x1039px]]
 +
<br />
 +
====ATC Code====
 +
[[File:Maintenance - ATC Codes - Record List.png|border|center|1065x1065px]]
 +
 
  
−
====ATC Codes====
 
 
Alphanumeric Tax Codes or ATC Codes or ATCs are codes used to identify the type of tax that has to be paid. Note: Chart of Accounts must be set up in order to create and import ATC Codes.
 
Alphanumeric Tax Codes or ATC Codes or ATCs are codes used to identify the type of tax that has to be paid. Note: Chart of Accounts must be set up in order to create and import ATC Codes.
  
 
=====Creating ATC Records=====
 
=====Creating ATC Records=====
  
−
#Click Maintenance then choose ATC Code
+
#Click [[ATC Code]] under Maintenance Menu
−
#Under ATC Code Menu, Click Add ATC Code
+
#Under ATC Code Screen, Click Add ATC Code
 
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - ATC Codes - Add.png|border|center|970x970px]]
 +
<br />
 
=====Importing ATC Records=====
 
=====Importing ATC Records=====
  
−
#Click Maintenance then choose ATC Code
+
#Click [[ATC Code]] under Maintenance Menu
−
#Under ATC Code Menu, Click Options then choose Import ATC Code
+
#Under ATC Code Screen, Click Options then click Import ATC Code
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to Proceed
 
#Upload the updated template then click Import to Proceed
  
 +
[[File:Maintenance - ATC Codes - Import.png|center|1500x1500px]]
 +
<br />
 
====Tax====
 
====Tax====
 +
[[File:Maintenance - Tax - Record List.png|border|center|1500x1500px]]
 +
 +
 
Tax Maintenance screen allows the user to configure and add tax types to be used on their transactions. Note: Chart of Accounts should be setup before creating or importing Tax Records
 
Tax Maintenance screen allows the user to configure and add tax types to be used on their transactions. Note: Chart of Accounts should be setup before creating or importing Tax Records
  
 
=====Creating Tax=====
 
=====Creating Tax=====
  
−
#Click Maintenance then choose Tax
+
#Click [[Tax]] under Maintenance Menu
−
#Under Tax Menu, click Add Tax
+
#Under Tax Menu Screen, click Add Tax
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Tax - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Tax=====
 
=====Importing Tax=====
  
−
#Click Maintenance then choose Tax
+
#Click [[Tax]] under Maintenance Menu
−
#Under Tax Menu, click options then choose Import Tax
+
#Under Tax Menu, click options then click Import Tax
−
#Download the Template provided in Step 1.
+
#Download the Template provided under Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to Proceed
 
#Upload the updated template then click Import to Proceed
  
 +
[[File:Maintenance - Tax - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Unit of Measure====
 
====Unit of Measure====
 +
[[File:Maintenance - Unit of Measure - Record List.png|border|center|1500x1500px]]
 +
 +
 
Unit of Measure maintenance allows the user to configure and add Unit of Measure on the items.
 
Unit of Measure maintenance allows the user to configure and add Unit of Measure on the items.
  
 
=====Creating Unit of Measure=====
 
=====Creating Unit of Measure=====
  
−
#Click Maintenance then choose Unit of Measure
+
#Click [[Unit of Measure]] under Maintenance Menu
−
#Under Unit of Measure Menu, click Add Unit of Measure
+
#Under Unit of Measure Screen, click Add Unit of Measure
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Unit of Measure - Add.png|border|center|1500x1500px]]
 +
<br />
 
====Item Class====
 
====Item Class====
 +
[[File:Maintenance - Item Class - Record List.png|border|center|1500x1500px]]
 +
 +
 
The Item Class Maintenance screen allows the users to configure the item class to be used on categorizing their items.  
 
The Item Class Maintenance screen allows the users to configure the item class to be used on categorizing their items.  
  
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=====Creating Item Class=====
 
=====Creating Item Class=====
  
−
#Click Maintenance then choose Item Class
+
#Click [[Item Class]] under Maintenance Menu
 
#Under Item Class Menu, click Add Item Class
 
#Under Item Class Menu, click Add Item Class
 
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Item Class - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Item Class=====
 
=====Importing Item Class=====
  
−
#Click Maintenance then choose Item Class
+
#Click [[Item Class]] under Maintenance Menu
−
#Under Item Class Menu, click options then choose Import Item Class
+
#Under Item Class Screen, click options then click Import Item Class
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click Import to Proceed
+
#Upload the updated file then click Import to Proceed
  
 +
[[File:Maintenance - Item Class - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Item Type====
 
====Item Type====
 +
[[File:Maintenance - Item Type - Record List.png|border|center|1500x1500px]]
 +
 +
 
Item Type Maintenance screen allows the users to configure and add item type on their items.
 
Item Type Maintenance screen allows the users to configure and add item type on their items.
  
 
=====Creating Item Type=====
 
=====Creating Item Type=====
  
−
#Click Maintenance then choose Item Type
+
#Click [[Item Type]] under Maintenance Menu
 
#Under Item Type Menu, click Add Item Type
 
#Under Item Type Menu, click Add Item Type
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Item Type - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Item Type=====
 
=====Importing Item Type=====
  
−
#Click Maintenance then choose Item Type
+
#Click [[Item Type]] under Maintenance Menu
−
#Under Item Type Menu, click options then choose Import Item Type
+
#Under Item Type Screen, click options then click Import Item Type
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to Proceed
 
#Upload the updated template then click Import to Proceed
  
 +
[[File:Maintenance - Item Type - Import.png|border|center|1825x1825px]]
 +
<br />
 
====Brand====
 
====Brand====
 +
[[File:Maintenance - Brand - Record List.png|border|center|1500x1500px]]
 
Brand maintenance screen allows users to add and configure Brand for their items.
 
Brand maintenance screen allows users to add and configure Brand for their items.
  
 
=====Creating Brand=====
 
=====Creating Brand=====
  
−
#Click Maintenance then choose Brand
+
#Click [[Brand]] under Maintenance Menu
−
#Under Brand Menu, click Add Brand
+
#Under Brand Screen, click Add Brand
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Brand - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Brand=====
 
=====Importing Brand=====
  
−
#Click Maintenance then choose Brand
+
#Click [[Brand]] under Maintenance Menu
−
#Under Brand Menu, click options then choose Import Brand
+
#Under Brand Menu, click options then click Import Brand
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
−
#Fill up the information needed for each column of the template.
+
#Fill up the information needed for each columns of the template.
−
#Upload the updated template then click Import to proceed
+
#Upload the updated file then click Import to proceed
  
 +
[[File:Maintenance - Brand - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Item Master====
 
====Item Master====
 +
[[File:Maintenance - Item Master - Record List.png|border|center|1500x1500px]]
 +
 +
 
Item Master Maintenance screen allows the users to configure and add items to be used on their transaction.
 
Item Master Maintenance screen allows the users to configure and add items to be used on their transaction.
  
 
=====Creating Item Master=====
 
=====Creating Item Master=====
  
−
#Click Maintenance then choose Item Master
+
#Click [[Item Master]] under Maintenance Menu
 
#Under Item Master Menu, click Add Item Master
 
#Under Item Master Menu, click Add Item Master
−
#Fill up the required fields then click Save.
+
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 +
 
 +
[[File:Maintenance - Item Master - Add.png|border|center|1912x1912px]]
  
 
Notes
 
Notes
  
−
*Fields with * are required to be filled up.
 
 
*When accounting entries are automatically created, it creates entries based on the defaulted accounting details for the Item. If no accounting detail is maintained in Item Master, it automatically uses the accounting details maintained for its Item Class.
 
*When accounting entries are automatically created, it creates entries based on the defaulted accounting details for the Item. If no accounting detail is maintained in Item Master, it automatically uses the accounting details maintained for its Item Class.
  
 
=====Importing Item Master=====
 
=====Importing Item Master=====
  
−
#Click Maintenance then choose Item Master
+
#Click [[Item Master]] under Maintenance Menu
−
#Under Item Master Menu, click options then choose Import Item Master
+
#Under Item Master Menu, click options then click Import Item Master
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to proceed
 
#Upload the updated template then click Import to proceed
  
−
====Bill of Materials====
+
[[File:Maintenance - Item Master - Import.png|border|center|1500x1500px]]
−
Bill of Materials maintenance allows the user to add Items that compose a Bundled Item.
+
<br />
−
 
+
====Warehouse====
−
Note: Item Master should be set up in order to create a Bill of Material record and there should be an Item record that is considered a Bundle in order to proceed.  
+
[[File:Maintenance - Warehouse - Record List.png|border|center|1500x1500px|link=https://docs.oojeema.com/File:Maintenance_-_Warehouse_-_Record_List.png]]
−
 
 
−
=====Creating Bill of Materials=====
 
  
−
#Click Maintenance then choose Bill of Materials
 
−
#Under Bill of Materials Module, click Add New BOM
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
  
−
====Warehouse====
 
 
Warehouse maintenance screen allows the user to configure and add Warehouse to be used when adjusting, transferring stocks to be used on their transactions.
 
Warehouse maintenance screen allows the user to configure and add Warehouse to be used when adjusting, transferring stocks to be used on their transactions.
  
 
=====Creating Warehouse=====
 
=====Creating Warehouse=====
  
−
#Click Maintenance then choose Warehouse
+
#Click [[Warehouse]] under Maintenance Menu
 
#Under Warehouse Menu, click Add Warehouse
 
#Under Warehouse Menu, click Add Warehouse
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Warehouse - Add.png|center|1500x1500px]]
 +
<br />
 
=====Importing Warehouse=====
 
=====Importing Warehouse=====
  
−
#Click Maintenance then choose Warehouse
+
#Click [[Warehouse]] under Maintenance Menu
−
#Under Warehouse Menu, click Options then choose Import Warehouse
+
#Under Warehouse Menu, click Options then click Import Warehouse
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click Import to proceed
+
#Upload the updated file then click Import to proceed.
  
 +
[[File:Maintenance - Warehouse - Import.png|border|center|1712x1712px]]
 +
<br />
 
====Customer====
 
====Customer====
 +
[[File:Maintenance - Customer - Record List.png|border|center|1500x1500px]]
 +
 +
 
Customer maintenance screen allows users to configure and add customers that will be used on their transactions.
 
Customer maintenance screen allows users to configure and add customers that will be used on their transactions.
  
 
=====Creating Customer=====
 
=====Creating Customer=====
  
−
#Click Maintenance then choose Customer
+
#Click [[Customer]] under Maintenance Menu
−
#Under Customer Menu, click Add Customer
+
#Under Customer Screen, click Add Customer
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Customer - Add.png|link=https://docs.oojeema.com/File:Maintenance%20-%20Customer%20-%20Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Customer=====
 
=====Importing Customer=====
  
−
#Click Maintenance then choose Customer
+
#Click Maintenance then click Customer
−
#Under Customer Menu, click Options then choose Import Customer
+
#Under Customer Screen, click Options then click Import Customer
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click Import to proceed
+
#Upload the updated file then click Import to proceed
  
 +
[[File:Maintenance - Customer - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Supplier====
 
====Supplier====
 +
[[File:Maintenance - Supplier - Record List.png|border|center|1500x1500px]]
 +
 +
 
Supplier maintenance screen allows the user to configure and add Supplier to be assigned when creating purchasing transactions
 
Supplier maintenance screen allows the user to configure and add Supplier to be assigned when creating purchasing transactions
  
 
=====Creating Supplier=====
 
=====Creating Supplier=====
  
−
#Click Maintenance then choose Supplier
+
#Click [[Supplier]] under Maintenance Menu
−
#Under Supplier Menu, click Add Supplier
+
#Under Supplier Menu Screen, click Add Supplier
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Supplier - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Supplier=====
 
=====Importing Supplier=====
  
−
#Click Maintenance then choose Supplier
+
#Click [[Supplier]] under Maintenance Menu
−
#Under Supplier Menu, click Options then choose Import Supplier
+
#Under Supplier Menu, click Options then click Import Supplier
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to proceed
 
#Upload the updated template then click Import to proceed
  
 +
[[File:Maintenance - Supplier - Import.png|border|center|1501x1501px]]
 +
<br />
 
====Price List====
 
====Price List====
 +
[[File:Maintenance - Price List - Record List.png|border|center|1500x1500px]]
 +
 +
 
Price List maintenance screen allows the users to configure the prices of the items to be used in their transaction
 
Price List maintenance screen allows the users to configure the prices of the items to be used in their transaction
  
 
=====Creating Price List=====
 
=====Creating Price List=====
  
−
#Click Maintenance then choose Price List
+
#Click [[Price List]] under Maintenance Menu
−
#Under Price List Menu, click Add Price List
+
#Under Price List Screen, click Add Price List
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Price List - Add.png|center|1500x1500px]]
 +
<br />
 
=====Importing Price List=====
 
=====Importing Price List=====
  
−
#Click Maintenance then choose Price List
+
#Click [[Price List]] under Maintenance Menu
−
#Under Price List Menu, click Options then choose Import Price List
+
#Under Price List Menu, click Options then click Import Price List
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to proceed
 
#Upload the updated template then click Import to proceed
  
−
=====Creating Master Price List=====
+
[[File:Maintenance - Price List - Import.png|border|center|1870x1870px]]
 +
<br />
 +
=====Adjusting Master Price List=====
  
−
#Click Maintenance then choose Price List
+
#Click [[Price List]] under Maintenance Menu
 
#Under Price List Menu, Click Master Price List
 
#Under Price List Menu, Click Master Price List
−
#Under Master Price List Menu, Click the Edit Icon to then Adjust the Prices
+
#Under Master List Menu, In selling price tab, Click the Pen shape button in order to edit its selling price
 
#Click the Save Icon to Update the Prices
 
#Click the Save Icon to Update the Prices
  
 +
[[File:Maintenance - Price List - Master Price List - Edit.png|border|center|1683x1683px]]
 +
<br />
 
=====Importing Master Price List=====
 
=====Importing Master Price List=====
  
−
#Click Maintenance then choose Price List
+
#Click [[Price List]] under Maintenance Menu
−
#Under Price List Menu, click Master Price List
+
#Under Price List Screen, click Master Price List
−
#Under Master Price List Menu, click Options then click Import Master List
+
#Under Master List Menu, click Options then click Import Master List
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click Import to proceed
+
#Upload the updated file then click Import to proceed
  
 +
[[File:Maintenance - Price List - Master Price List - Import.png|border|center|2208x2208px]]
 +
<br />
 
====Sales Person====
 
====Sales Person====
 +
[[File:Maintenance - Sales Person - Record List.png|border|center|1500x1500px]]
 +
 +
 
Sales Person maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.
 
Sales Person maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.
  
 
=====Creating Sales Person=====
 
=====Creating Sales Person=====
  
−
#Click Maintenance then choose Sales Person
+
#Click [[Sales Person]] under Maintenance Menu
−
#Under Sales Person Menu, click Add Sales Person
+
#Under Sales Person Screen, click Add Sales Person
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Sales Person - Add.png|border|center|1500x1500px]]
 +
<br />
 
=====Importing Sales Person=====
 
=====Importing Sales Person=====
  
−
#Click Maintenance then choose Sales Person
+
#Click [[Sales Person]] under Maintenance Menu
−
#Under Sales Person Menu, click Options then choose Import Sales Person
+
#Under Sales Person Screen, click Options then choose Import Sales Person
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
−
#Upload the updated template then click Import to proceed
+
#Upload the updated file then click Import to proceed
  
 +
[[File:Maintenance - Sales Person - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Currency====
 
====Currency====
 +
[[File:Maintenance - Currency - Record List.png|center|1500x1500px]]
 +
 +
 
The Currency Maintenance screen allows users to configure and add the currencies that will be used on their transaction.
 
The Currency Maintenance screen allows users to configure and add the currencies that will be used on their transaction.
  
 
=====Creating Currency=====
 
=====Creating Currency=====
  
−
#Click Maintenance then choose Currency
+
#Click [[Currency]] under Maintenance Menu
−
#Under Currency Menu, click Add Currency
+
#Under Currency Screen, click Add Currency
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Currency - Add.png|border|center|1500x1500px]]
 +
<br />
 
====Exchange Rate====
 
====Exchange Rate====
 +
[[File:Maintenance - Exchange Rate - Record List.png|border|center|1500x1500px]]
 +
 +
 
The Exchange Rate maintenance screen allows the users to configure the exchange rate from the base currency to a foreign currency.
 
The Exchange Rate maintenance screen allows the users to configure the exchange rate from the base currency to a foreign currency.
  
 
=====Creating Exchange Rate=====
 
=====Creating Exchange Rate=====
  
−
#Click Maintenance then choose Exchange Rate
+
#Click [[Exchange Rate]] under Maintenance Menu
−
#Under Exchange Rate Menu, click Add Exchange Rate
+
#Under Exchange Rate Screen, click Add Exchange Rate
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
 +
[[File:Maintenance - Exchange Rate - Add.png|border|center|1500x1500px]]
 +
<br />
 
====Proforma====
 
====Proforma====
 +
[[File:Maintenance - Proforma - Record List.png|border|center|1500x1500px]]
 +
 +
 
The Proforma maintenance screen allows the user to configure proforma entries that can be used in transactions such as Accounts Payable, Accounts Receivable, etc.
 
The Proforma maintenance screen allows the user to configure proforma entries that can be used in transactions such as Accounts Payable, Accounts Receivable, etc.
  
 
=====Creating Proforma=====
 
=====Creating Proforma=====
  
−
#Click Maintenance then choose Proforma
+
#Click [[Proforma]] under Maintenance Menu
−
#Under Proforma Menu, click Add Proforma
+
#Under Proforma Screen, click Add Proforma
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
  
−
=====Importing Proforma=====
+
[[File:Maintenance - Proforma - Add.png|border|center|1500x1500px]]
−
 
 
−
#Click Maintenance then choose Proforma
 
−
#Under Proforma Menu, click Options then choose Import Proforma
 
−
#Download the Template provided in Step 1.
 
−
#Fill up the information needed for each column of the template.
 
−
#Upload the updated template then click Import to proceed
 
  
 
====Bank====
 
====Bank====
 +
[[File:Maintenance - Bank - Record List.png|border|center|1500x1500px]]
 
The Bank maintenance screen allows users to configure and add the Bank that they will use in a transaction.
 
The Bank maintenance screen allows users to configure and add the Bank that they will use in a transaction.
  
 
=====Creating Bank=====
 
=====Creating Bank=====
  
−
#Click Maintenance then choose Bank
+
#Click [[Bank]] under Maintenance Menu
−
#Under Bank Menu, click Add Bank
+
#Under Bank Menu Screen, click Add Bank
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 
#Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
 +
 +
[[File:Maintenance - Bank - Add.png|border|center|1500x1500px]]
  
 
=====Importing Bank=====
 
=====Importing Bank=====
  
−
#Click Maintenance then choose Bank
+
#Click [[Bank]] under Maintenance Menu
−
#Under Bank Menu, click Options then choose Import Bank
+
#Under Bank Menu, click Options then click Import Bank
−
#Download the Template provided in Step 1.
+
#Download the Template link provided in Step 1.
 
#Fill up the information needed for each column of the template.
 
#Fill up the information needed for each column of the template.
 
#Upload the updated template then click Import to proceed
 
#Upload the updated template then click Import to proceed
  
 +
[[File:Maintenance - Bank - Import.png|border|center|1500x1500px]]
 +
<br />
 
====Beginning Balance Setup====
 
====Beginning Balance Setup====
  
Line 356: Line 465:
 
The user should set up the following modules in order to Import Beginning Balances.
 
The user should set up the following modules in order to Import Beginning Balances.
  
−
*Item Class
+
*[[Item Class]]
−
*Item Type
+
*[[Item Type]]
−
*Unit of Measure
+
*[[Unit of Measure]]
−
*Item Master
+
*[[Item Master]]
−
*Warehouse
+
*[[Warehouse]]
  
−
=====Beginning Balance Procedure=====
+
=====Import Beginning Balance=====
  
−
#Click Inventory then choose Inventory Adjustment
+
#Click [[Inventory Adjustment]] under Inventory Menu
−
#Under Inventory Adjustment Click Import Beginning Balances
+
#Take note that there is also other users that using the system. Make sure to give them a heads-up that you will be doing an inventory adjustments. Click '''Proceed''' to continue.
 +
#Under Inventory, Click Import Beginning Balance
 
#Choose the date of the Beginning Balance to take effect before proceeding or click skip.
 
#Choose the date of the Beginning Balance to take effect before proceeding or click skip.
 
#Download the Template provided in Step 1.
 
#Download the Template provided in Step 1.
Line 371: Line 481:
 
#Upload the updated template then click Import to proceed
 
#Upload the updated template then click Import to proceed
  
−
====Financial Module Manual====
+
[[File:Inventory - Inventory Adjustment - Import Beginning Balance.png|link=https://docs.oojeema.com/File:Inventory%20-%20Inventory%20Adjustment%20-%20Import%20Beginning%20Balance.png|border|center|1853x1853px]]
−
====Accounts Receivable====
+
Notes:
−
Accounts Receivable allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.
 
−
 
 
−
=====Requirements=====
 
−
The user should set up the following Maintenance Module in order to proceed on using the Accounts Receivable.
 
−
 
 
−
*Customer
 
−
*Chart of Account
 
−
*Proforma
 
−
 
 
−
=====Creating Accounts Receivable from Sales Module Transaction=====
 
−
The system will auto-generate an Accounts Receivable once the Customer Record has a Delivery Receipt with Sales Invoice Record.
 
−
 
 
−
======Creating Sales Quotation (Optional)======
 
−
 
 
−
#Click Quotation under Sales Menu
 
−
#Under Sales Quotation Menu, click Add Sales Quotation
 
−
#Fill up the required fields in the Header. Note: Fields with * are required to be filled up
 
−
#Fill up the Item Details then click Save.
 
−
#Under Sales Quotation Menu, click the drop-down button on the newly created Sales Quotation Transaction then click Convert to SO.
 
−
 
 
−
======Creating Sales Order======
 
−
 
 
−
#Click Sales Order under Sales Menu
 
−
#Under Sales Order Menu, Click Add Sales Order
 
−
#Fill up the required fields in the Header. Note: Fields with * are required to be filled up
 
−
#Fill up the Item Details then click Save
 
−
 
 
−
======Creating Delivery Receipt======
 
−
 
 
−
#Click Delivery Receipt under Sales Menu
 
−
#Under Delivery Receipt Menu, Click Add Delivery Receipt
 
−
#Fill up the required fields in the Header,
 
−
#*Fields with * are required to be filled up
 
−
#Under Sales Order No. field, tag the Sales Order that needs to have a Delivery Receipt
 
−
#Fill up the Item Details then click Save
 
−
#Under Delivery Receipt Menu, click the drop-down arrow of the selected Delivery Receipt record then choose Tag as Delivered
 
−
#Upload the file then click Attached in order to Proceed
 
−
 
 
−
======Creating Sales Invoice======
 
−
 
 
−
#Click Sales Invoice under Sales Menu
 
−
#Under Sales Invoice Menu, Click Add Sales Invoice
 
−
#Fill up the required fields in the Header then click Save
 
−
#*Fields with * are required to be filled up
 
−
#Tag the delivery receipt that needs to issue an Invoice. Note: the Delivery Receipt status should be DELIVERED
 
−
#Go to Accounts Receivable under Financials Menu
 
−
#An Accounts Receivable was auto-generated from Sales Invoice
 
−
 
 
−
======Creating Manual Accounts Receivable======
 
−
 
 
−
#Click Accounts Receivable under Financial Menu
 
−
#Under Accounts Receivable, Click Add Accounts Receivable
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
=====Importing Accounts Receivable=====
 
−
 
 
−
#Click Accounts Receivable under Financial menu
 
−
#For batch creation, under Accounts Receivable menu, click options then choose Import Accounts Receivable button
 
−
#Download the Template provided in the Step 1
 
−
#Fill up the information needed for each column of the template
 
−
#Upload the updated template then click Import to Proceed
 
−
 
 
−
=====Managing Accounts Receivable=====
 
−
 
 
−
======Accounts Receivable Document Status======
 
−
Users can view, edit, print, cancel and receive payment or see the entry of each Accounts Receivable depending on the corresponding Accounts Receivable’s status.
 
−
 
 
−
======Viewing, Editing, Cancelling and Printing of Account Receivable======
 
−
Users can view, edit, print or cancel Accounts Receivable by clicking the corresponding function’s link in the Accounts Receivable list-specific Accounts Receivable dropdown menu list.
 
−
 
 
−
======Exporting Accounts Receivable List======
 
−
Users can export the Accounts Receivable list by clicking the “Options” button, then click “Export Accounts Receivable”.
 
−
 
 
−
====Receipt Voucher====
 
−
Receipt Voucher allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.
 
−
 
 
−
=====Requirements=====
 
−
The user should setup the following Maintenance Module in order to proceed on using the Receipt Voucher
 
−
 
 
−
*Customer
 
−
*Chart of Account
 
−
 
 
−
Notes:
 
−
 
 
−
*The customer should have a Delivery Receipt with Sales Invoice Record or Billing in order to create an Accounts Receivable to be tagged on the Voucher.
 
−
*The Accounts Receivable must be on POSTED status in order to be used in Receipt Voucher Transaction.
 
−
 
 
−
=====Creating a Receipt Voucher.=====
 
−
 
 
−
#Click Receipt Voucher under Financial menu
 
−
#Under Receipt Voucher Menu, click Add Receipt Voucher
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
======Creating Receipt Voucher – Tagging Receivables======
 
−
 
 
−
======Creating Receipt Voucher – Credit Voucher======
 
−
 
 
−
======Creating Credit Voucher======
 
−
 
 
−
#Click Receipt Voucher from Financial Module
 
−
#Under Receipt Voucher, Click Add Receipt Voucher
 
−
#Select a Customer then tick the Advance Payment Option
 
−
#Fill up the required fields for Header and Accounting details then click Save
 
−
 
 
−
======Tagging Credit Voucher======
 
−
 
 
−
======Creating Receipt Voucher -  Overpayment======
 
−
 
 
−
#Click Receipt Voucher from Financial Module
 
−
#Under Receipt Voucher, Click Add Receipt Voucher
 
−
#Select a Customer then tag a Receivable. Note: Overpayment will be available once the transaction has a Customer and a tagged Receivables
 
−
#Tick the Overpayment
 
−
#Fill up the required fields for Header and Accounting details then click Save
 
−
#Creating Receipt Voucher - Applying Creditable Withholding Tax
 
−
 
 
−
======Creating Receipt Voucher – Entering Check Details for Check Payment======
 
−
If selected Payment Mode is Check:
 
−
 
 
−
#Select Bank Account where the receivable will be deposited
 
−
#Enter Bank Name of received Check
 
−
#Enter received check’s Check Number
 
−
#Select Check Date
 
−
#Enter check’s amount
 
−
 
 
−
<nowiki>**</nowiki>Selected Bank Account and Check Amount on Check Details will be automatically displayed on Accounting Details
 
−
 
 
−
======Creating Receipt Voucher – Entering Accounting Details for Cash Payment======
 
−
 
 
−
#Select account to be debited
 
−
#OPTIONAL: You may also enter account description for easy referencing e.g. Payment for SO#123456
 
−
#Enter received amount on Debit column
 
−
 
 
−
<nowiki>*</nowiki>Oojeema recommends to select any Bank Accounts
 
−
 
 
−
======Creating Receipt Voucher from Accounts Receivable======
 
−
 
 
−
#Click Accounts Receivable from Financials Menu
 
−
#Under Accounts Receivable Menu, choose the Receivable that needs to be Receive its Payment, click the drop-down Arrow then choose Post
 
−
#Once Posted, click the drop-down arrow newly posted receivable then choose Receive Payment
 
−
#Fill-up the required fields then click Save
 
−
 
 
−
=====Managing Receipt Voucher=====
 
−
 
 
−
======Receipt Voucher Document Status======
 
−
Users can view, edit, print, cancel and post/unpost or see the entry of each Receipt Voucher depending on the corresponding Receipt Voucher’s status.
 
−
 
 
−
======Viewing, Editing, Cancelling and Posting/Unposting of Receipt Voucher======
 
−
Users can view, edit, print or cancel Receipt Voucher by clicking the corresponding function’s link in the Receipt Voucher list-specific Receipt Voucher dropdown menu list.
 
−
 
 
−
======Exporting Receipt Voucher List======
 
−
Users can export the Receipt Voucher list by clicking the “Options” button, then click “Export Receipt Voucher”.
 
−
 
 
−
====Accounts Payable====
 
−
Accounts Payable allows the user to create a transaction for the amounts due to vendors or suppliers received that have not yet been paid for.
 
−
 
 
−
=====Requirements=====
 
−
The user should set up the following Maintenance Module in order to proceed on using the Accounts Payable.
 
−
 
 
−
*Chart of Account
 
−
*Currency
 
−
*Exchange Rate
 
−
*Proforma
 
−
 
 
−
=====Creating Accounts Payable from Purchase Module Transaction=====
 
−
The system will auto-generate an Accounts Payable once the Supplier Record has a Purchase Receipt.
 
−
 
 
−
======Creating Purchase Requisition (Optional)======
 
−
 
 
−
#Click Purchase Requisition under Purchase Menu
 
−
#Under Purchase Requisition Menu, Click Add Purchase Requisition
 
−
#Fill up the following fields in the header. Note: Fields with * are required to be filled up
 
−
#Fill up the Item Details then click Save.
 
−
 
 
−
======Creating Import Purchase Order======
 
−
 
 
−
#Click Import Purchase Order under Purchase Menu
 
−
#Under Import Purchase Order Menu, Click Add Import Purchase Order
 
−
#Fill up the following fields in the header.
 
−
#*Fields with * are required to be filled up
 
−
#*Purchase Requisition Item can be tagged in the transaction and it will be added on the Item Details as intended.
 
−
#Fill up the Item Details then click Save.
 
−
 
 
−
======Creating Purchase Order======
 
−
 
 
−
#Click Purchase Order under Purchase Menu
 
−
#Under Purchase Order Menu, Click Add Purchase Order
 
−
#Fill up the following fields in the header. Note: Fields with * are required to be filled up
 
−
#*Fields with * are required to be filled up
 
−
#*Purchase Requisition Item can be tagged in the transaction and it will be added on the Item Details as intended.
 
−
#Fill up the Item Details then click Save.
 
−
 
 
−
======Creating Purchase Receipt======
 
−
 
 
−
#Click Purchase Receipt under Purchase Menu
 
−
#Under Purchase Receipt Menu, Click Add Purchase Receipt
 
−
#Fill up the following fields in the header. Note: Fields with * are required to be filled up
 
−
#Fill up the Item Details then click Save.
 
−
#Go to Accounts Payable under Financials Menu
 
−
#An Accounts Payable Transaction was auto-generated from Purchase Receipt
 
−
 
 
−
======Creating Manual Accounts Payable======
 
−
 
 
−
#Click Accounts Payable under Financial Menu
 
−
#Under Accounts Payable Menu, Click Add Accounts Payable
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
======Importing Accounts Payable======
 
−
 
 
−
#Click Accounts Payable under Financial menu
 
−
#Under Accounts Payable Menu, Click Import Accounts Payable
 
−
#Download the Template provided in the Step 1
 
−
#Fill up the information needed for each column of the template
 
−
#Upload the updated template then click Import to Proceed
 
−
 
 
−
=====Managing Accounts Payable=====
 
−
 
 
−
======Accounts Payable Document Status======
 
−
Users can view, edit, print, cancel and issue payment or see the entry of each Accounts Payable depending on the corresponding Accounts Payable status.
 
−
 
 
−
======Viewing, Editing, Cancelling and Printing of Account Payable======
 
−
Users can view, edit, print or cancel Accounts Payable by clicking the corresponding function’s link in the Accounts Payable list-specific Accounts Payable dropdown menu list.
 
−
 
 
−
======Exporting Accounts Payable List======
 
−
Users can export the Accounts Payable list by clicking the “Options” button, then click “Export Accounts Payable”.
 
−
 
 
−
====Payment Voucher====
 
−
Payment Voucher allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.
 
−
 
 
−
=====Requirements=====
 
−
The user should setup the following Maintenance Module in order to proceed on using the Receipt Voucher
 
−
 
 
−
*Supplier
 
−
*Chart of Account
 
−
*Currency
 
−
*Exchange Rate
 
−
 
 
−
=====Creating Payment Voucher=====
 
−
 
 
−
#Click Payment Voucher under Financial Menu
 
−
#Under Payment Voucher Menu, Click Add Payment Voucher
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
======Creating Payment Voucher – Tagging Payables======
 
−
 
 
−
======Creating Payment Voucher – Credit Voucher======
 
−
 
 
−
======Creating Credit Voucher======
 
−
 
 
−
======Tagging Credit Voucher======
 
−
 
 
−
======Creating Payment Voucher – Entering Check Details for Check Payment======
 
−
If selected Payment Mode is Check:
 
−
 
 
−
#Select Bank Account where the receivable will be deposited
 
−
#Enter Bank Name of received Check
 
−
#Enter received check’s Check Number
 
−
#Select Check Date
 
−
#Enter check’s amount
 
−
 
 
−
<nowiki>**</nowiki>Selected Bank Account and Check Amount on Check Details will be automatically displayed on Accounting Details
 
−
 
 
−
======Creating Payment Voucher – Entering Accounting Details for Cash Payment======
 
−
 
 
−
#Select account to be credited
 
−
#OPTIONAL: You may also enter account description for easy referencing e.g. Payment for IPO#
 
−
#Enter received amount on Debit column
 
−
 
 
−
<nowiki>*</nowiki>Oojeema recommends to select any Bank Accounts
 
−
 
 
−
=====Creating Payment Voucher from Accounts Payable=====
 
−
 
 
−
#Click Accounts Payable under Financials Menu
 
−
#Under Accounts Payable Menu, select a Payable that needs to issue a Payment, click the dropdown arrow then choose Issue Payment
 
−
#Fill-up the required fields then click Save
 
−
 
 
−
=====Managing Payment Voucher=====
 
−
 
 
−
======Payment Voucher Document Status======
 
−
Users can view, edit, print, cancel and post/unpost or see the entry of each Payment Voucher depending on the corresponding Payment Voucher’s status.
 
−
 
 
−
======Viewing, Editing, Cancelling and Posting/Unposting of Payment Voucher======
 
−
Users can view, edit, print, post, unpost or cancel Payment Voucher by clicking the corresponding function’s link in the Payment Voucher  list-specific Payment Voucher dropdown menu list.
 
−
 
 
−
======Exporting Payment Voucher List======
 
−
Users can export the Payment Voucher list by clicking the “Options” button, then click “Export Payment Voucher”.
 
−
 
 
−
====Disbursement Voucher====
 
−
Disbursement Voucher allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
 
−
 
 
−
=====Requirements=====
 
−
The user should setup the following Maintenance Module in order to proceed on using the Disbursement Voucher
 
−
 
 
−
*Supplier
 
−
*Chart of Account
 
−
*Tax
 
−
 
 
−
=====Creating Disbursement Voucher=====
 
−
 
 
−
#Click Disbursement Voucher from Financials Menu
 
−
#Under Disbursement Voucher Menu, click Add Disbursement Voucher
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
======Managing Disbursement Voucher======
 
−
 
 
−
======Disbursement Voucher Document Status======
 
−
Users can view, edit, print, cancel and post/unpost or see the entry of each Payment Voucher depending on the corresponding Disbursement Voucher’s status.
 
−
 
 
−
======Viewing, Editing, Cancelling Disbursement Voucher======
 
−
Users can view, edit, print or cancel Disbursement Voucher by clicking the corresponding function’s link in the Disbursement Voucher list-specific Disbursement Voucher dropdown menu list.
 
−
 
 
−
======Exporting Disbursement Voucher======
 
−
Users can export the Disbursement Voucher list by clicking the “Options” button, then click “Export Disbursement Voucher”.
 
−
 
 
−
=====Journal Voucher=====
 
−
Journal Voucher allows the user to create a voucher to be used for financial activity such as setting beginning balances, creating delivery receipts, making sales and purchase returns.
 
−
 
 
−
=====Requirements=====
 
−
The user should setup the following Maintenance Module in order to proceed on using the Journal Voucher
 
−
 
 
−
*Supplier
 
−
*Chart of Account
 
−
*Tax
 
−
*Proforma
 
−
 
 
−
=====Creating a Journal Voucher=====
 
−
 
 
−
#Click Journal Voucher from Financials Menu
 
−
#Under Journal Voucher Menu, click Add Journal Voucher
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
=====Managing Journal Voucher=====
 
−
 
 
−
======Journal Voucher Document Status======
 
−
Users can view, edit, and print or see the entry of each Payment Voucher depending on the corresponding Payment Voucher’s status.
 
−
 
 
−
======Viewing, Editing, Printing and Cancelling Journal Voucher======
 
−
Users can view, edit, print or cancel Journal Voucher by clicking the corresponding function’s link in the Journal Voucher list-specific Journal Voucher dropdown menu list.
 
−
 
 
−
======Importing Journal Voucher======
 
−
 
 
−
#Click Journal Voucher under Financial menu
 
−
#Under Journal Voucher Menu, Click Import Journal Voucher
 
−
#Download the Template provided in the Step 1
 
−
#Fill up the information needed for each column of the template
 
−
#Upload the updated template then click Import to Proceed
 
−
 
 
−
======Exporting Journal Voucher======
 
−
Users can export the Journal Voucher list by clicking the “Options” button, then click “Export Journal Voucher”.
 
−
 
 
−
====Petty Cash====
 
−
Petty Cash allows the user to create a petty cash fund for paying small expenses for the company.
 
−
 
 
−
=====Requirements=====
 
−
The user should setup the following Maintenance Module in order to proceed on using the Journal Voucher
 
−
 
 
−
#Supplier
 
−
#Chart of Account
 
−
#Tax
 
−
 
 
−
=====Creating a Petty Cash=====
 
−
 
 
−
#Click Petty Cash from Financial Menu
 
−
#Under Petty Cash Menu, Click Add Petty Cash
 
−
#Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
=====Managing Petty Cash=====
 
−
 
 
−
======Petty Cash Voucher Document Status======
 
−
Users can view, edit, and print or see the entry of each Payment Voucher depending on the corresponding Petty Cash status.
 
−
 
 
−
======Viewing, Editing, Printing and Cancelling Petty Cash======
 
−
Users can view, edit, print or cancel Petty Cash by clicking the corresponding function’s link in the Petty Cash list-specific Petty Cash dropdown menu list.
 
−
 
 
−
======Importing Petty Cash======
 
−
 
 
−
#Click Petty Cash from Financials menu
 
−
#Under Petty Cash Menu, click Import Petty Cash
 
−
#Download the Template provided in the Step 1
 
−
#Fill up the information needed for each column of the template
 
−
#Upload the updated template then click Import to proceed
 
−
 
 
−
======Paying Petty Cash======
 
−
 
 
−
#Click Payment Voucher from Financials Menu
 
−
#Under Payment Voucher Menu, Click Add Payment Voucher
 
−
#Select the Supplier that has a Petty Cash Record then click Total Payment
 
−
#Tick the following Petty Cash(PCV) that needs to be paid then click Tag.
 
−
#Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
 
−
 
 
−
======Exporting Petty Cash======
 
−
Users can export the Petty Cash list by clicking the “Options” button, then click “Export Petty Cash”.
 
−
 
 
−
====Depreciation Run====
 
−
Depreciation Run allows the user to run a Depreciation analysis on their assets based on their  past transactions.
 
  
−
=====Simulating Depreciation Run=====
+
*Import Beginning Balance will only be available if there are no transaction records done by the user.<br />
  
−
#Click Depreciation Run from Financial Menu
+
{| class="wikitable" style="margin: auto;"
−
#Click Proceed on the Notice Message. Note: Users will be temporarily locked out from the system when the user is using a Depreciation Run.
+
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Categories:
−
#Under Depreciation Run Menu, click Simulate Depreciation
+
! colspan="2" style="background-color:rgb(234, 236, 240);text-align:center;" |'''Modules'''
−
#Choose an Asset Class then click Simulate Asset
+
|- style="box-sizing: inherit;"
−
#Double Check the Simulation Details then click Run Depreciation
+
| style="" |Maintenance
−
#Click Yes on the confirmation for Depreciation Run for the specific Date
+
| style="" |[[Maintenance]]<nowiki> | </nowiki>[[Users Group]]<nowiki> | </nowiki>[[Position]]<nowiki> | </nowiki>[[Users]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[ATC Code]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Item Class]]<nowiki> | </nowiki>[[Item Type]]<nowiki> | </nowiki>[[Brand]]<nowiki> | </nowiki>[[Item Master]]<nowiki> | </nowiki>[[Warehouse]]<nowiki> | </nowiki>[[Customer]]<nowiki> | </nowiki>[[Supplier]]<nowiki> | </nowiki>[[Price List]]<nowiki> | </nowiki>[[Sales Person]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]<nowiki> | </nowiki>[[Proforma]]<nowiki> | </nowiki>[[Bank]]
−
#There will be a note that the Depreciation Run is successfully processed. Go to Financials then choose Journal Voucher in order to view the details of the Depreciation Run.
+
|- style="box-sizing: inherit;"
−
 
+
| style="" |Inventory
−
=====Exporting Depreciation Run=====
+
| style="" |[[Inventory Adjustment]]
−
 
+
|}
−
====Closing(Trial Balance)====
 
−
The post closing trial balance is a list of all accounts and their balances after the closing entries have been journalized and posted to the ledger.
 
−
=====Closing a Period(Monthly)=====
 
−
 
 
−
#Click Reports from Main Menu
 
−
#Under Reports Menu, Click Trial Balance from Financial Statements
 
−
#Under Trial Balance, click Close Period
 
−
#Add notes for additional information then click Save.
 
−
#Double Check the Statements then click Confirm to complete the process
 
−
#There will be a confirmation prompt that the process is already saved. If click Yes, it would automatically redirect you to the Journal Voucher Menu to view the auto generated Journal Voucher.
 
−
 
 
−
=====Closing Books at Yearend=====
 
−
Notes:  
 
−
 
 
−
*If the user reaches the end of a Period (December in the case of Calendar), a modal will pop up right after the user clicks the Confirm button for the Month of December.  The Modal will display the Closing Period of January to December with a Closing Account of Retained Earnings
 
−
 
 
−
#Add notes if needed
 
−
#Click Save
 
−
#Double Check the Statements then click Confirm to complete the process
 
−
#There will be a confirmation prompt that the process is already saved. If click Yes, it would automatically redirect you to the Journal Voucher Menu to view the auto generated Journal Voucher.
 
−
#Additional Note:
 
−
#Upon Year-end Closing, All monthly periods on that year will be posted.
 
−
#Upon Year-end Closing, You cannot cancel any monthly periods on that year.
 
−
 
 
−
<br />
 

Latest revision as of 13:56, 10 May 2024

Maintenance Setup

Users Group

Maintenance - Users Group - Record List.png


Users Group maintenance screen allows the user to configure and add User on a specific group. This is also used to restrict specific modules that a specific user can use.

Creating Users Group
  1. Click Users Group under Maintenance Menu
  2. Under Users Group Screen, Click Add Users Group
  3. Fill up the necessary fields and tick the modules that needs to enable for the users group then click Save
Maintenance - Users Group - Add.png


Position

Maintenance - Position - Record List.png


The Position maintenance allows the users to configure the position of the other users that will be using the system.

Adding Position
  1. Click Position under Maintenance Menu
  2. Under Position Screen, Click Add Position
  3. Fill out the necessary fields then click Save.
Maintenance - Position - Add.png


Importing Position
  1. Click Position under Maintenance Menu
  2. Under Position Screen, click Options then click Import Position
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Position - Import.png


Users

Maintenance - Users - Record List.png


Users maintenance screen allows the user to configure and add Users that can use their system.

Adding Users
  1. Click Users under Maintenance Module
  2. Under Users Screen, Click Add Users
  3. Fill out the necessary fields then click Save. Note: Fields with * are require fields
Maintenance - Users - Add.png


Importing Users
  1. Click Users under Maintenance Menu
  2. Under Users Menu, click Options then click Import Users
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Users - Import.png


Chart of Accounts

Maintenance - Chart of Account - Record List.png


The Chart of Account maintenance lists all the financial accounts included in the financial statements of a company. This maintenance module categorizes financial transactions that are conducted by the company during a specific accounting period.

Creating Chart of Accounts
  1. Click Chart of Account under Maintenance Menu
  2. Under Chart of Account Menu Screen, Click Add Chart of Account
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up
Maintenance - Chart of Account - Add.png


Importing Chart of Accounts
  1. Click Chart of Account under Maintenance Menu
  2. Under Chart of Account Menu, Click Options then click Import Chart of Account
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template. Note: There should be an existing Parent Account record in the system before importing Child Accounts.
  5. Upload the updated file then click Import to Proceed
Maintenance - Chart of Account - Import.png


Account Codes

The Account Codes Maintenance screen allows users to configure accounting entry preferences for transactions. Note: Chart of Accounts must be setup in order to edit the Account Codes

Setting up Account Codes
  1. Click Account Codes under Maintenance Menu
  2. Under Account Codes. The user can edit the Sales Account and Purchase Account of a specific Account code by clicking the drop-down arrow of Purchase Account or Sales Account then click Save
Maintenance - Account Codes - Edit.png


ATC Code

Maintenance - ATC Codes - Record List.png


Alphanumeric Tax Codes or ATC Codes or ATCs are codes used to identify the type of tax that has to be paid. Note: Chart of Accounts must be set up in order to create and import ATC Codes.

Creating ATC Records
  1. Click ATC Code under Maintenance Menu
  2. Under ATC Code Screen, Click Add ATC Code
  3. Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
Maintenance - ATC Codes - Add.png


Importing ATC Records
  1. Click ATC Code under Maintenance Menu
  2. Under ATC Code Screen, Click Options then click Import ATC Code
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - ATC Codes - Import.png


Tax

Maintenance - Tax - Record List.png


Tax Maintenance screen allows the user to configure and add tax types to be used on their transactions. Note: Chart of Accounts should be setup before creating or importing Tax Records

Creating Tax
  1. Click Tax under Maintenance Menu
  2. Under Tax Menu Screen, click Add Tax
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Tax - Add.png


Importing Tax
  1. Click Tax under Maintenance Menu
  2. Under Tax Menu, click options then click Import Tax
  3. Download the Template provided under Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - Tax - Import.png


Unit of Measure

Maintenance - Unit of Measure - Record List.png


Unit of Measure maintenance allows the user to configure and add Unit of Measure on the items.

Creating Unit of Measure
  1. Click Unit of Measure under Maintenance Menu
  2. Under Unit of Measure Screen, click Add Unit of Measure
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Unit of Measure - Add.png


Item Class

Maintenance - Item Class - Record List.png


The Item Class Maintenance screen allows the users to configure the item class to be used on categorizing their items.

Note: Chart of Accounts should be set up in order to add and import Item Class.

Creating Item Class
  1. Click Item Class under Maintenance Menu
  2. Under Item Class Menu, click Add Item Class
  3. Fill up the required fields then Click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Class - Add.png


Importing Item Class
  1. Click Item Class under Maintenance Menu
  2. Under Item Class Screen, click options then click Import Item Class
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to Proceed
Maintenance - Item Class - Import.png


Item Type

Maintenance - Item Type - Record List.png


Item Type Maintenance screen allows the users to configure and add item type on their items.

Creating Item Type
  1. Click Item Type under Maintenance Menu
  2. Under Item Type Menu, click Add Item Type
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Type - Add.png


Importing Item Type
  1. Click Item Type under Maintenance Menu
  2. Under Item Type Screen, click options then click Import Item Type
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to Proceed
Maintenance - Item Type - Import.png


Brand

Maintenance - Brand - Record List.png

Brand maintenance screen allows users to add and configure Brand for their items.

Creating Brand
  1. Click Brand under Maintenance Menu
  2. Under Brand Screen, click Add Brand
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Brand - Add.png


Importing Brand
  1. Click Brand under Maintenance Menu
  2. Under Brand Menu, click options then click Import Brand
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each columns of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Brand - Import.png


Item Master

Maintenance - Item Master - Record List.png


Item Master Maintenance screen allows the users to configure and add items to be used on their transaction.

Creating Item Master
  1. Click Item Master under Maintenance Menu
  2. Under Item Master Menu, click Add Item Master
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Item Master - Add.png

Notes

  • When accounting entries are automatically created, it creates entries based on the defaulted accounting details for the Item. If no accounting detail is maintained in Item Master, it automatically uses the accounting details maintained for its Item Class.
Importing Item Master
  1. Click Item Master under Maintenance Menu
  2. Under Item Master Menu, click options then click Import Item Master
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Item Master - Import.png


Warehouse

Maintenance - Warehouse - Record List.png


Warehouse maintenance screen allows the user to configure and add Warehouse to be used when adjusting, transferring stocks to be used on their transactions.

Creating Warehouse
  1. Click Warehouse under Maintenance Menu
  2. Under Warehouse Menu, click Add Warehouse
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Maintenance - Warehouse - Add.png


Importing Warehouse
  1. Click Warehouse under Maintenance Menu
  2. Under Warehouse Menu, click Options then click Import Warehouse
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed.
Maintenance - Warehouse - Import.png


Customer

Maintenance - Customer - Record List.png


Customer maintenance screen allows users to configure and add customers that will be used on their transactions.

Creating Customer
  1. Click Customer under Maintenance Menu
  2. Under Customer Screen, click Add Customer
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Customer - Add.png


Importing Customer
  1. Click Maintenance then click Customer
  2. Under Customer Screen, click Options then click Import Customer
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Customer - Import.png


Supplier

Maintenance - Supplier - Record List.png


Supplier maintenance screen allows the user to configure and add Supplier to be assigned when creating purchasing transactions

Creating Supplier
  1. Click Supplier under Maintenance Menu
  2. Under Supplier Menu Screen, click Add Supplier
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Supplier - Add.png


Importing Supplier
  1. Click Supplier under Maintenance Menu
  2. Under Supplier Menu, click Options then click Import Supplier
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Supplier - Import.png


Price List

Maintenance - Price List - Record List.png


Price List maintenance screen allows the users to configure the prices of the items to be used in their transaction

Creating Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Screen, click Add Price List
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Price List - Add.png


Importing Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Menu, click Options then click Import Price List
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Price List - Import.png


Adjusting Master Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Menu, Click Master Price List
  3. Under Master List Menu, In selling price tab, Click the Pen shape button in order to edit its selling price
  4. Click the Save Icon to Update the Prices
Maintenance - Price List - Master Price List - Edit.png


Importing Master Price List
  1. Click Price List under Maintenance Menu
  2. Under Price List Screen, click Master Price List
  3. Under Master List Menu, click Options then click Import Master List
  4. Download the Template provided in Step 1.
  5. Fill up the information needed for each column of the template.
  6. Upload the updated file then click Import to proceed
Maintenance - Price List - Master Price List - Import.png


Sales Person

Maintenance - Sales Person - Record List.png


Sales Person maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.

Creating Sales Person
  1. Click Sales Person under Maintenance Menu
  2. Under Sales Person Screen, click Add Sales Person
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Sales Person - Add.png


Importing Sales Person
  1. Click Sales Person under Maintenance Menu
  2. Under Sales Person Screen, click Options then choose Import Sales Person
  3. Download the Template provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated file then click Import to proceed
Maintenance - Sales Person - Import.png


Currency

Maintenance - Currency - Record List.png


The Currency Maintenance screen allows users to configure and add the currencies that will be used on their transaction.

Creating Currency
  1. Click Currency under Maintenance Menu
  2. Under Currency Screen, click Add Currency
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Currency - Add.png


Exchange Rate

Maintenance - Exchange Rate - Record List.png


The Exchange Rate maintenance screen allows the users to configure the exchange rate from the base currency to a foreign currency.

Creating Exchange Rate
  1. Click Exchange Rate under Maintenance Menu
  2. Under Exchange Rate Screen, click Add Exchange Rate
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Exchange Rate - Add.png


Proforma

Maintenance - Proforma - Record List.png


The Proforma maintenance screen allows the user to configure proforma entries that can be used in transactions such as Accounts Payable, Accounts Receivable, etc.

Creating Proforma
  1. Click Proforma under Maintenance Menu
  2. Under Proforma Screen, click Add Proforma
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Proforma - Add.png

Bank

Maintenance - Bank - Record List.png

The Bank maintenance screen allows users to configure and add the Bank that they will use in a transaction.

Creating Bank
  1. Click Bank under Maintenance Menu
  2. Under Bank Menu Screen, click Add Bank
  3. Fill up the required fields then Click Save. Notes: Fields with * are required to be filled up.
Maintenance - Bank - Add.png
Importing Bank
  1. Click Bank under Maintenance Menu
  2. Under Bank Menu, click Options then click Import Bank
  3. Download the Template link provided in Step 1.
  4. Fill up the information needed for each column of the template.
  5. Upload the updated template then click Import to proceed
Maintenance - Bank - Import.png


Beginning Balance Setup

Requirements

The user should set up the following modules in order to Import Beginning Balances.

Import Beginning Balance
  1. Click Inventory Adjustment under Inventory Menu
  2. Take note that there is also other users that using the system. Make sure to give them a heads-up that you will be doing an inventory adjustments. Click Proceed to continue.
  3. Under Inventory, Click Import Beginning Balance
  4. Choose the date of the Beginning Balance to take effect before proceeding or click skip.
  5. Download the Template provided in Step 1.
  6. Fill up the information needed for each column of the template.
  7. Upload the updated template then click Import to proceed
Inventory - Inventory Adjustment - Import Beginning Balance.png

Notes:

  • Import Beginning Balance will only be available if there are no transaction records done by the user.
Categories:
Modules
Maintenance Maintenance | Users Group | Position | Users | Chart of Account | Account Codes | ATC Code | Tax | Unit of Measure | Item Class | Item Type | Brand | Item Master | Warehouse | Customer | Supplier | Price List | Sales Person | Currency | Exchange Rate | Proforma | Bank
Inventory Inventory Adjustment
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