Difference between revisions of "Check List"

 
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<div style="text-align: center;">[[Financial Statement]] | [[Check List]] | [[Check List Aids]] </div>
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<div style="text-align: center;">[[Financial Statement]] | [[Check List]] | [[Payment Voucher]] </div>
  
 
==Check List==
 
==Check List==
  
 
====Check List Menu====
 
====Check List Menu====
[[File:Check List Menu.png|center|thumb|1055x1055px|Check List Menu]]
+
[[File:Financial Statements - Check List - Record List.png|border|center|1500x1500px]]
 +
 
 +
 
 
'''Check List''' refers to the list of Issued Checks in a given period of time.
 
'''Check List''' refers to the list of Issued Checks in a given period of time.
{| class="wikitable"
+
 
 +
=====<span class="mw-headline" id="Requirements_before_using_Check_for_Deposit_List" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Statement_of_Account" style="box-sizing: inherit;"><span class="mw-headline" id="Requirements_before_using_Sales_Quotation" style="box-sizing: inherit;">Requirements before using Check  List</span></span></span>=====
 +
 
 +
*The user should have the following records in order to proceed on using the <span style="box-sizing: inherit;">Check List</span>
 +
*#[[Bank]]
 +
*#[[Supplier]]
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*#[[Payment Voucher]]
 +
 
 +
{| class="wikitable" style="margin: auto;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Check List Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''PREPARED'''
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| style="" |Check is issued and prepared and can be released, prepared or cancelled
 +
|- style="box-sizing: inherit;"
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| style="" |'''RELEASE'''
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| style="" |Check has been issued and release it for payment purposes.
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|- style="box-sizing: inherit;"
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| style="" |'''VOID'''
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| style="" |Voiding and disabling the effectivity of check so that it cannot be used on Payments.
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''CANCELLED'''
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| style="" |If the Check is Cancelled
 +
|}
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{| class="wikitable" style="margin: auto;"
 
|+Check List terms on Oojeema Prime:
 
|+Check List terms on Oojeema Prime:
 
!Field
 
!Field
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|-
 
|-
 
|4. '''Status Tab'''
 
|4. '''Status Tab'''
|Set of Filter Tabs based from the status of C
+
|Set of Filter Tabs based from the status of Check
 
|-
 
|-
 
|5. '''Check Date'''
 
|5. '''Check Date'''
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|8. '''Voucher Number'''
 
|8. '''Voucher Number'''
 
|Voucher number where the check is applied
 
|Voucher number where the check is applied
 
*Vouchers can be a [[Payment Voucher]], [[Receipt Voucher]] or [[Disbursement Voucher]]
 
 
|-
 
|-
|9. '''Bank'''  
+
|9. '''Bank'''
 
|Bank where the check is issued.
 
|Bank where the check is issued.
 
|-
 
|-
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|Any notes or remarks when the check was released.
 
|Any notes or remarks when the check was released.
 
|-
 
|-
|14. '''Cleared Date'''  
+
|14. '''Cleared Date'''
 
|Date when the check is considered as cleared.
 
|Date when the check is considered as cleared.
 
|-
 
|-
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|}
 
|}
  
====Release Check Menu====
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====Releasing Check====
[[File:Release Check Menu.png|center|thumb|567x567px|Release Check Menu]]
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{| class="wikitable"
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#Click [[Reports]] under Main Menu
 +
#Under Reports page, click Check List under Financial Statements section
 +
#Under Check List, Tick the voucher/s that need to Release then click the Release button Note: The user can only release a check if the status of the check is posted.
 +
#Click Save then click Yes on the confirmation to Release the Check
 +
 
 +
[[File:Financial Statements - Check List - Release Check.png|border|center|1691x1691px]]
 +
<br />
 +
{| class="wikitable" style="margin: auto;"
 
|+Release Check Menu List:
 
|+Release Check Menu List:
 
!Field
 
!Field
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**Any Check issued in the '''INACTIVE''' bank cannot be used for new transactions
 
**Any Check issued in the '''INACTIVE''' bank cannot be used for new transactions
 
*Partners is the combination of Suppliers and Customers.
 
*Partners is the combination of Suppliers and Customers.
**The status of Suppliers and Customers can be seen in [[Supplier]] and [[Customer]] maintenance module.
+
**The status of Suppliers can be seen in [[Supplier]] maintenance module.
**The Suppliers and Customers must be on '''ACTIVE''' status in order for them to be search.
+
**The Suppliers must be on '''ACTIVE''' status in order for them to be search.
*For detailed instructions on how to Export, Void, Release, Cancelled and to check the Vouchers in the check, the user may visit the Check List Job Aids which can be found [[Check List Aids|here]]
+
 
 +
=====<span class="mw-headline" id="Voiding_Check_on_Check_List" style="box-sizing: inherit;">Voiding Check on Check List</span>=====
 +
 
 +
#Click [[Reports]] under Main Menu
 +
#Under Reports Page, Click '''[[Check List]]''' under [[Financial Statement]] Reports.
 +
#Under Check List, Tick the voucher/s that need to Void then click the Void button
 +
#Click Save then click Yes on the confirmation to Void the Check
 +
 
 +
[[File:Financial Statements - Check List - Void Check.png|border|center|1611x1611px]]
 +
<br />
 +
=====<span class="mw-headline" id="Cancelling_Check_on_Check_List" style="box-sizing: inherit;">Cancelling Check on Check List</span>=====
  
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: 1em 0px; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
+
#Click [[Reports]] under Main Menu
 +
#Under Reports Page, Click '''[[Check List]]''' under [[Financial Statement]] Reports.
 +
#Under Check List, Tick the voucher/s that need to Cancel then click the Cancel button
 +
#Click Save then click Yes on the confirmation to Cancel the Check
 +
 
 +
[[File:Financial Statements - Check List - Cancel Check.png|border|center|1621x1621px]]
 +
 
 +
=====<span class="mw-headline ve-pasteProtect" id="Cancelling_Check_on_Check_List" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}">Viewing Check on Check List</span>=====
 +
 
 +
#Click [[Reports]] under Main Menu
 +
#Under Reports Page, Click '''[[Check List]]''' under [[Financial Statement]] Reports.
 +
#Under Check List, Click the Voucher links under Voucher Number Column to view the corresponding records
 +
 
 +
Note:
 +
 
 +
*The user may print the The check while viewing the Payment Voucher
 +
 
 +
[[File:Financial Statements - Check List - View.png|border|center|2337x2337px]]
 +
 
 +
=====<span class="mw-headline ve-pasteProtect" id="Cancelling_Check_on_Check_List" style="box-sizing: inherit;" data-ve-attributes="{&quot;style&quot;:&quot;box-sizing: inherit;&quot;}">Exporting Check List</span>=====
 +
 
 +
#Under the Main Menu, Click '''[[Reports]]'''
 +
#Under Reports Page, Click '''[[Check List]]''' under [[Financial Statement]] Reports.
 +
#Under [[Check List]], Click the Export button on the right side of the screen. The user may filter the date range, supplier, bank or the search bar for precise exportation of records
 +
 
 +
[[File:Financial Statements - Check List - Export.png|border|center|1902x1902px]]
 +
<br />
 +
{| class="wikitable" style="margin: auto;"
 
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Categories:
 
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Categories:
 
! colspan="2" style="background-color:rgb(234, 236, 240);text-align:center;" |'''Modules'''
 
! colspan="2" style="background-color:rgb(234, 236, 240);text-align:center;" |'''Modules'''
 
|- style="box-sizing: inherit;"
 
|- style="box-sizing: inherit;"
 
| style="" |Financials
 
| style="" |Financials
| style="" |[[Disbursement Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]
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| style="" |[[Disbursement Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]
 
|- style="height:25px;"
 
|- style="height:25px;"
 
| style="" |Maintenance
 
| style="" |Maintenance
| style="" |[[Maintenance]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Customer]] <span><nowiki>|</nowiki></span> [[Supplier]]
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| style="" |[[Maintenance]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Supplier]]
 
|- style="box-sizing: inherit;"
 
|- style="box-sizing: inherit;"
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports Module ([[Reports]])'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports Module ([[Reports]])'''
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|- style="box-sizing: inherit;"
 
|- style="box-sizing: inherit;"
 
| style="" |Financial Statements
 
| style="" |Financial Statements
| style="" |[[Balance Sheet]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Income Statement]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[General Ledger]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[General Journal]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Trial Balance]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Statement of Account]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Accounts Receivable Aging]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AR Detailed Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AR Transaction Report]] [[Accounts Payable Aging]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AP Detailed Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AP Transaction Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Cash Position]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Check List]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Deposit List]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Collection Register]]
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| style="" |[[Balance Sheet]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Income Statement]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[General Ledger]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[General Journal]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Trial Balance]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Statement of Account]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Accounts Receivable Aging]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AR Detailed Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AR Transaction Report]]<nowiki> | </nowiki>[[Accounts Payable Aging]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AP Detailed Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[AP Transaction Report]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Cash Position]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Check List]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Deposit List]] <span style="color: rgb(34, 34, 34)"><nowiki>|</nowiki></span> [[Collection Register]]
|- style="box-sizing: inherit;"
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
|- style="box-sizing: inherit;"
 
| style="" |Financials Aids
 
| style="" |[[Disbursement Voucher Aids]]<nowiki> | </nowiki>[[Payment Voucher Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
 
|- style="box-sizing: inherit;"
 
| style="" |Maintenance Aids
 
| style="" |[[Bank Aids]]<nowiki> | </nowiki>[[Customer Aids]]<nowiki> | </nowiki>[[Supplier Aids]]
 
|- style="box-sizing: inherit;"
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Reports Aid'''
 
|- style="box-sizing: inherit;"
 
| style="" |Financial Statements
 
| style="" |[[Balance Sheet Aids]]<nowiki> | </nowiki>[[Income Statement Aids]]<nowiki> | </nowiki>[[General Ledger Aids]]<nowiki> | </nowiki>[[General Journal Aids]]<nowiki> | </nowiki>[[Trial Balance Aids]]<nowiki> | </nowiki>[[Statement of Account Aids]]<nowiki> | </nowiki>[[Accounts Receivable Aging Aids]]<nowiki> | </nowiki>[[AR Detailed Report Aids]]<nowiki> | </nowiki>[[AR Transaction Report Aids]]<nowiki> | </nowiki>[[Accounts Payable Aging Aids]]<nowiki> | </nowiki>[[AP Detailed Report Aids]]<nowiki> | </nowiki>[[AP Transaction Report Aids]]<nowiki> | </nowiki>[[Cash Position|Cash Position Aids]]<nowiki> | </nowiki>[[Check List Aids]]<nowiki> | </nowiki>[[Deposit List Aids]]<nowiki> | </nowiki>[[Collection Register Aids]]
 
 
|}
 
|}
 
<br />
 
<br />
 +
[[Category:Financials]]
 +
[[Category:Financial Statements]]

Latest revision as of 10:41, 26 April 2022

Check List

Check List Menu

Financial Statements - Check List - Record List.png


Check List refers to the list of Issued Checks in a given period of time.

Requirements before using Check List
Check List Record Status
Status Description
PREPARED Check is issued and prepared and can be released, prepared or cancelled
RELEASE Check has been issued and release it for payment purposes.
VOID Voiding and disabling the effectivity of check so that it cannot be used on Payments.
CANCELLED If the Check is Cancelled
Check List terms on Oojeema Prime:
Field Description
1. Check Actions(Release, Void, Cancel) Set of Actions on changing the status of a specific Check
  • Release - Check has been issued and release it for payment purposes.
  • Void - Voiding and disabling the effectivity of check so that it cannot be used on Payments.
  • Cancel - Cancelling the issued Checks.
2. Record Filter(Partners, Date Range, Bank, Search Bar, Status Bar) Provides a set of filter option for precise searching of records.
3. Export Allows the user to Export the Records in the spreadsheet
4. Status Tab Set of Filter Tabs based from the status of Check
5. Check Date Date when the check was issued.
6. Check Number Reference number of Check
7. Invoice Number Invoice number assigned for the specific Check
8. Voucher Number Voucher number where the check is applied
9. Bank Bank where the check is issued.
10. Partner Partner where the check will be issued.
11. Amount The Amount issued on the check.
12. Release Date Date where the check will be released.
13. Remarks Any notes or remarks when the check was released.
14. Cleared Date Date when the check is considered as cleared.
15. Check Status The status of the check if it is Prepared/Void/Released/Cancelled

Releasing Check

  1. Click Reports under Main Menu
  2. Under Reports page, click Check List under Financial Statements section
  3. Under Check List, Tick the voucher/s that need to Release then click the Release button Note: The user can only release a check if the status of the check is posted.
  4. Click Save then click Yes on the confirmation to Release the Check
Financial Statements - Check List - Release Check.png


Release Check Menu List:
Field Description
1. Release Date The date when the Check will be release.
2. Remarks Any description or notes to be attach when releasing the check.

Notes:

Notes:

  • Bank Status should be ACTIVE in order to check its check status.
    • This can be seen in Bank Maintenance Module.
    • Any Check issued in the INACTIVE bank cannot be used for new transactions
  • Partners is the combination of Suppliers and Customers.
    • The status of Suppliers can be seen in Supplier maintenance module.
    • The Suppliers must be on ACTIVE status in order for them to be search.
Voiding Check on Check List
  1. Click Reports under Main Menu
  2. Under Reports Page, Click Check List under Financial Statement Reports.
  3. Under Check List, Tick the voucher/s that need to Void then click the Void button
  4. Click Save then click Yes on the confirmation to Void the Check
Financial Statements - Check List - Void Check.png


Cancelling Check on Check List
  1. Click Reports under Main Menu
  2. Under Reports Page, Click Check List under Financial Statement Reports.
  3. Under Check List, Tick the voucher/s that need to Cancel then click the Cancel button
  4. Click Save then click Yes on the confirmation to Cancel the Check
Financial Statements - Check List - Cancel Check.png
Viewing Check on Check List
  1. Click Reports under Main Menu
  2. Under Reports Page, Click Check List under Financial Statement Reports.
  3. Under Check List, Click the Voucher links under Voucher Number Column to view the corresponding records

Note:

  • The user may print the The check while viewing the Payment Voucher
Financial Statements - Check List - View.png
Exporting Check List
  1. Under the Main Menu, Click Reports
  2. Under Reports Page, Click Check List under Financial Statement Reports.
  3. Under Check List, Click the Export button on the right side of the screen. The user may filter the date range, supplier, bank or the search bar for precise exportation of records
Financial Statements - Check List - Export.png


Categories:
Modules
Financials Disbursement Voucher | Payment Voucher
Maintenance Maintenance | Bank | Supplier
Reports Module (Reports)
Reports Financial Statement
Financial Statements Balance Sheet | Income Statement | General Ledger | General Journal | Trial Balance | Statement of Account | Accounts Receivable Aging | AR Detailed Report | AR Transaction Report | Accounts Payable Aging | AP Detailed Report | AP Transaction Report | Cash Position | Check List | Deposit List | Collection Register