Difference between revisions of "Bank"

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<div style="text-align: center;">
 
<div style="text-align: center;">
 
[[Maintenance]] | [[Currency]] | [[Exchange Rate]]
 
[[Maintenance]] | [[Currency]] | [[Exchange Rate]]
</div><br />
+
</div>
 
==Bank==
 
==Bank==
 
This maintenance screen allows users to configure and add the Bank that they will used in transaction.
 
This maintenance screen allows users to configure and add the Bank that they will used in transaction.
  
 
=====Bank Record List=====
 
=====Bank Record List=====
 +
[[File:Maintenance - Bank - Record List.png|border|center|1500x1500px]]
 +
 +
 
Notes:
 
Notes:
  
Line 13: Line 16:
  
 
=====Adding Bank=====
 
=====Adding Bank=====
 +
 +
#Go to Maintenance then click [[Bank]]
 +
#Under Bank Menu Screen, Click Add Bank
 +
#Fill up the necessary Fields then Click '''Save. Note: Fields with * are require fields.'''
 +
 +
[[File:Maintenance - Bank - Add.png|border|center|1500x1500px]]
 +
<br />
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
!Field
+
!'''Field'''
!Description
+
!'''Description'''
!Expected Values
+
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 
|-
 
|-
 
|1.Bank Account GL Code
 
|1.Bank Account GL Code
 
|•GL Code of the Bank Account
 
|•GL Code of the Bank Account
|•GL Codes
+
|*Assets Account Code under Account list provided in Chart of Accounts Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |Any inputs not mentioned in the allowed inputs
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|2.Bank Account Code
 
|2.Bank Account Code
 
|•Account Code of the Bank
 
|•Account Code of the Bank
|•Alphanumeric
+
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|3.[[Currency]]
 
|3.[[Currency]]
 
|•Currency the the bank use
 
|•Currency the the bank use
|•Currency List Provided on Currency Maintenance Module
+
|*Currency List Provided on Currency Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" |Any inputs not mentioned in the required inputs
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|4.Bank Address
 
|4.Bank Address
 
|•Address of the Bank
 
|•Address of the Bank
|•Alphanumeric
+
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |100
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|5.Bank Name
 
|5.Bank Name
 
|•Name of the Bank
 
|•Name of the Bank
|•Alphanumeric
+
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" |None
 +
| style="vertical-align:middle;text-align:center;" |100
 +
| style="vertical-align:middle;text-align:center;" |Yes
 
|-
 
|-
 
|6.Bank Account Number
 
|6.Bank Account Number
 
|•Bank Account Number of the Bank
 
|•Bank Account Number of the Bank
|•Number
+
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" |20
 +
| style="vertical-align:middle;text-align:center;" |No
 
|-
 
|-
 
|7.Check Account
 
|7.Check Account
 
|•Confirming if the Bank Account is a Check Account
 
|•Confirming if the Bank Account is a Check Account
|•Tick/Untick
+
|*Tick/Untick
|}<br />
+
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |N/A
 +
| style="vertical-align:middle;text-align:center;" |Yes
 +
|}
 +
 
 +
=====<span class="mw-headline" id="Editing_Bank" style="box-sizing: inherit;">Viewing Bank</span>=====
 +
 
 +
#Go to Maintenance then click [[Bank]]'''.'''
 +
#Find the Bank that needs to view its details. Click the Drop-down Arrow then <span>'''click View'''</span>
 +
#The user has an option to Edit the record upon viewing it'''.'''
 +
 
 +
[[File:Maintenance - Bank - View.png|border|center|1500x1500px]]
 +
<br />
 
=====Editing Bank=====
 
=====Editing Bank=====
{| class="wikitable" style="margin: auto;"
+
 
!Field
+
#Go to Maintenance then click [[Bank]]'''.'''
!Description
+
#Find the Bank that need its details to be edited. Click the Drop-down Arrow then '''Edit'''
!Expected Values
+
#Fill out the necessary fields then click '''Save.'''
 +
 
 +
[[File:Maintenance - Bank - Edit.png|border|center|1500x1500px]]
 +
<br />
 +
{| class="wikitable" style="margin: auto;" data-ve-attributes="{&quot;style&quot;:&quot;margin: auto;&quot;}"
 +
!'''Field'''
 +
!'''Description'''
 +
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 
|-
 
|-
 
|1.Bank Account GL Code
 
|1.Bank Account GL Code
 
|•GL Code of the Bank Account
 
|•GL Code of the Bank Account
|•GL Codes
+
|*Assets Account Code under Account list provided in Chart of Accounts Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs not mentioned in the allowed inputs
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
 
|2.Bank Account Code
 
|2.Bank Account Code
 
|•Account Code of the Bank
 
|•Account Code of the Bank
|•Alphanumeric
+
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
 
|3.[[Currency]]
 
|3.[[Currency]]
 
|•Currency the the bank use
 
|•Currency the the bank use
|•Currency List Provided on Currency Maintenance Module
+
|*Currency List Provided on Currency Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs not mentioned in the required inputs
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
 
|4.Bank Address
 
|4.Bank Address
 
|•Address of the Bank
 
|•Address of the Bank
|•Alphanumeric
+
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |100
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
 
|5.Bank Name
 
|5.Bank Name
 
|•Name of the Bank
 
|•Name of the Bank
|•Alphanumeric
+
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |100
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 
|-
 
|-
 
|6.Bank Account Number
 
|6.Bank Account Number
 
|•Bank Account Number of the Bank
 
|•Bank Account Number of the Bank
|•Number
+
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 
|-
 
|-
 
|7.Check Account
 
|7.Check Account
 
|•Confirming if the Bank Account is a Check Account
 
|•Confirming if the Bank Account is a Check Account
|•Tick/Untick
+
|*Tick/Untick
|}<br />
+
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|}
 
=====Importing and Exporting Bank=====
 
=====Importing and Exporting Bank=====
 +
1. Under Bank Screen, Click Options
 +
 +
2. Under Options, The user may Export or Import The Record
 +
 +
*When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
 +
 +
[[File:Maintenance - Bank - Export.png|border|center|1500x1500px]]
 +
<br />
 +
 +
*When Importing the records, the user should follow the following steps provided in the Importing Bank Screen such as
 +
 +
[[File:Maintenance - Bank - Import.png|border|center|1500x1500px]]
 +
<br />
 +
{| class="wikitable" style="margin: auto;" data-ve-attributes="{&quot;style&quot;:&quot;margin: auto;&quot;}"
 +
!'''Field'''
 +
!'''Description'''
 +
!'''Allowed Inputs'''
 +
!'''Restricted Inputs'''
 +
!'''Character Limit'''
 +
!'''Required Field?'''
 +
|-
 +
|1.Bank Account GL Code
 +
|•GL Code of the Bank Account
 +
|*Assets Account Code under Account list provided in Chart of Accounts Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs not mentioned in the allowed inputs
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|-
 +
|2.Bank Account Code
 +
|•Account Code of the Bank
 +
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|-
 +
|3.[[Currency]]
 +
|•Currency the the bank use
 +
|*Currency List Provided on Currency Maintenance Module
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs not mentioned in the required inputs
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|-
 +
|4.Bank Address
 +
|•Address of the Bank
 +
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |100
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|-
 +
|5.Bank Name
 +
|•Name of the Bank
 +
|*Alphanumeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |None
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |100
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|-
 +
|6.Bank Account Number
 +
|•Bank Account Number of the Bank
 +
|*Numeric
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Any inputs except numbers
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |20
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |No
 +
|-
 +
|7.Check Account
 +
|•Confirming if the Bank Account is a Check Account
 +
|*Yes
 +
<nowiki>*</nowiki>No
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |N/A
 +
| style="vertical-align:middle;text-align:center;" data-ve-attributes="{&quot;style&quot;:&quot;vertical-align:middle;text-align:center;&quot;}" |Yes
 +
|}
 +
=====<span class="mw-headline" id="Activating_Tax_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Activating_Item_Master_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Activating_Item_Class_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Activating_Item_Type_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Activating_Chart_of_Account_Record" style="box-sizing: inherit;">Activating Bank Record</span></span></span></span></span>=====
 +
Bank can be Activated in two ways:
 +
 +
*Using drop-down arrow of a record can be used in single record Activation
 +
 +
[[File:Maintenance - Bank - Activate1.png|border|center|1400x1400px]]
 +
<br />
 +
 +
*Using Activate Button for activating multiple record
 +
 +
[[File:Maintenance - Bank - Activate2.png|border|center|1500x1500px]]
 +
<br />
 +
 +
=====<span class="mw-headline" id="Deactivating_Tax_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deactivating_Item_Master_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deactivating_Item_Class_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deactivating_Item_Type_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deactivating_Chart_of_Account_Record" style="box-sizing: inherit;">Deactivating Bank Record</span></span></span></span></span>=====
 +
Bank can be deactivated in two ways:
 +
 +
*Using drop-down arrow of a record can be used in single record deactivation
 +
 +
[[File:Maintenance - Bank - Deactivate1.png|border|center|1500x1500px]]
 +
<br />
 +
 +
*Using Deactivate Button for deactivating multiple record
 +
 +
[[File:Maintenance - Bank - Deactivate2.png|border|center|1500x1500px]]
 +
<br />
 +
 +
=====<span class="mw-headline" id="Deleting_Tax_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Item_Master_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Item_Class_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Item_Type_Record" style="box-sizing: inherit;"><span class="mw-headline" id="Deleting_Chart_of_Account_Record" style="box-sizing: inherit;">Deleting Bank Record</span></span></span></span></span>=====
 +
Bank can be deleted in two ways:
 +
 +
*Using drop-down arrow of a record can be used in single record deletion
 +
 +
[[File:Maintenance - Bank - Delete1.png|border|center|1500x1500px]]
 
<br />
 
<br />
 +
 +
*Using Delete Button for deleting multiple record
 +
 +
[[File:Maintenance - Bank - Delete2.png|border|center|1500x1500px]]
 +
 
=====Bank Record Options=====
 
=====Bank Record Options=====
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Bank Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |View
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Edit
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Deactivate
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Activate
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Delete
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''ACTIVE'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''INACTIVE'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|}
 
Notes:
 
Notes:
  
*For detailed instructions on how to View, Edit, Manage Check and Deactivate/Activate a Bank, You can visit the Bank Job Aids which can be found [[Bank Aids|here]]
+
*Activating/Deactivating and Deleting of Records can be done in two ways.
 +
**For single records, the user may use the drop down arrow then the action that need to perform.
 +
**For multiple records, the user may tick the records then click the action button that need to perform
 +
***Click the Yes in the confirmation to proceed on the action taken.
  
 
======Manage Check======
 
======Manage Check======
[[File:Manage Check.png|center|thumb|864x864px|Manage Check]]
+
[[File:Maintenance - Bank - Manage Check.png|border|center|1500x1500px]]
 +
<br />
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
 
!Field
 
!Field
Line 112: Line 321:
 
**Thus, it still can be used if it is already used in the past transactions.
 
**Thus, it still can be used if it is already used in the past transactions.
 
**Even the checks status are inactive. The bank can still be used in the transaction
 
**Even the checks status are inactive. The bank can still be used in the transaction
 
*For detailed instructions on how to Manage a check, You can visit the Bank Job Aids which can be found [[Bank Aids|here]]
 
 
======Manage Check Bank Options======
 
[[File:Manage Check Bank Options.png|center|thumb|Manage Check Bank Options]]Notes:
 
 
*For detailed instructions on how to create and Deactivate Check, You can visit the Bank Job Aids which can be found [[Bank Aids|here]]
 
 
<br />
 
=====Bank View Records=====
 
[[File:Bank View Record.png|center|thumb|Bank View Record]]Notes:
 
 
*For detailed instructions on how to View a Bank Details, You can visit the Bank Job Aids which can be found [[Bank Aids|here]]
 
  
 
{| class="wikitable" style="margin: auto;"
 
{| class="wikitable" style="margin: auto;"
Line 133: Line 329:
 
|[[Maintenance]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]
 
|[[Maintenance]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Currency]]<nowiki> | </nowiki>[[Exchange Rate]]
 
|-
 
|-
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
+
|Financials
|-
+
|[[Receipt Voucher]]<nowiki> | </nowiki>[[Payment Voucher]]
|Maintenance Aids
 
|[[Bank Aids]]<nowiki> | </nowiki>[[Currency Aids]]<nowiki> | </nowiki>[[Exchange Rate Aids]]
 
 
|}
 
|}
 +
[[Category:Maintenance]]

Latest revision as of 11:20, 12 April 2022

Bank

This maintenance screen allows users to configure and add the Bank that they will used in transaction.

Bank Record List
Maintenance - Bank - Record List.png


Notes:

  • Banks that are under INACTIVE status cannot be used in transactions
    • Thus, it still can be used if it is already used in the past transactions.
    • All checks under the bank will also be disabled and cannot be used in the transaction.
Adding Bank
  1. Go to Maintenance then click Bank
  2. Under Bank Menu Screen, Click Add Bank
  3. Fill up the necessary Fields then Click Save. Note: Fields with * are require fields.
Maintenance - Bank - Add.png


Field Description Allowed Inputs Restricted Inputs Character Limit Required Field?
1.Bank Account GL Code •GL Code of the Bank Account *Assets Account Code under Account list provided in Chart of Accounts Maintenance Module Any inputs not mentioned in the allowed inputs N/A Yes
2.Bank Account Code •Account Code of the Bank *Numeric Any inputs except numbers 20 Yes
3.Currency •Currency the the bank use *Currency List Provided on Currency Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
4.Bank Address •Address of the Bank *Alphanumeric None 100 Yes
5.Bank Name •Name of the Bank *Alphanumeric None 100 Yes
6.Bank Account Number •Bank Account Number of the Bank *Numeric Any inputs except numbers 20 No
7.Check Account •Confirming if the Bank Account is a Check Account *Tick/Untick N/A N/A Yes
Viewing Bank
  1. Go to Maintenance then click Bank.
  2. Find the Bank that needs to view its details. Click the Drop-down Arrow then click View
  3. The user has an option to Edit the record upon viewing it.
Maintenance - Bank - View.png


Editing Bank
  1. Go to Maintenance then click Bank.
  2. Find the Bank that need its details to be edited. Click the Drop-down Arrow then Edit
  3. Fill out the necessary fields then click Save.
Maintenance - Bank - Edit.png


Field Description Allowed Inputs Restricted Inputs Character Limit Required Field?
1.Bank Account GL Code •GL Code of the Bank Account *Assets Account Code under Account list provided in Chart of Accounts Maintenance Module Any inputs not mentioned in the allowed inputs N/A Yes
2.Bank Account Code •Account Code of the Bank *Numeric Any inputs except numbers 20 Yes
3.Currency •Currency the the bank use *Currency List Provided on Currency Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
4.Bank Address •Address of the Bank *Alphanumeric None 100 Yes
5.Bank Name •Name of the Bank *Alphanumeric None 100 Yes
6.Bank Account Number •Bank Account Number of the Bank *Numeric Any inputs except numbers 20 No
7.Check Account •Confirming if the Bank Account is a Check Account *Tick/Untick N/A N/A Yes
Importing and Exporting Bank

1. Under Bank Screen, Click Options

2. Under Options, The user may Export or Import The Record

  • When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
Maintenance - Bank - Export.png


  • When Importing the records, the user should follow the following steps provided in the Importing Bank Screen such as
Maintenance - Bank - Import.png


Field Description Allowed Inputs Restricted Inputs Character Limit Required Field?
1.Bank Account GL Code •GL Code of the Bank Account *Assets Account Code under Account list provided in Chart of Accounts Maintenance Module Any inputs not mentioned in the allowed inputs N/A Yes
2.Bank Account Code •Account Code of the Bank *Numeric Any inputs except numbers 20 Yes
3.Currency •Currency the the bank use *Currency List Provided on Currency Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
4.Bank Address •Address of the Bank *Alphanumeric None 100 Yes
5.Bank Name •Name of the Bank *Alphanumeric None 100 Yes
6.Bank Account Number •Bank Account Number of the Bank *Numeric Any inputs except numbers 20 No
7.Check Account •Confirming if the Bank Account is a Check Account *Yes

*No

N/A N/A Yes
Activating Bank Record

Bank can be Activated in two ways:

  • Using drop-down arrow of a record can be used in single record Activation
Maintenance - Bank - Activate1.png


  • Using Activate Button for activating multiple record
Maintenance - Bank - Activate2.png


Deactivating Bank Record

Bank can be deactivated in two ways:

  • Using drop-down arrow of a record can be used in single record deactivation
Maintenance - Bank - Deactivate1.png


  • Using Deactivate Button for deactivating multiple record
Maintenance - Bank - Deactivate2.png


Deleting Bank Record

Bank can be deleted in two ways:

  • Using drop-down arrow of a record can be used in single record deletion
Maintenance - Bank - Delete1.png


  • Using Delete Button for deleting multiple record
Maintenance - Bank - Delete2.png
Bank Record Options
Actions Available base on Bank Record Status
Status View Edit Deactivate Activate Delete
ACTIVE
INACTIVE

Notes:

  • Activating/Deactivating and Deleting of Records can be done in two ways.
    • For single records, the user may use the drop down arrow then the action that need to perform.
    • For multiple records, the user may tick the records then click the action button that need to perform
      • Click the Yes in the confirmation to proceed on the action taken.
Manage Check
Maintenance - Bank - Manage Check.png


Field Description Expected Values
1. Book Number •Book number of the Check •Number
2, First Check Number •First Check Number on the Check List •Number
3. Last Check Number •Last Check Number on the Check List •Number

Notes:

  • Checks that are under INACTIVE status cannot be used in transactions
    • Thus, it still can be used if it is already used in the past transactions.
    • Even the checks status are inactive. The bank can still be used in the transaction
Categories:
Modules
Maintenance Maintenance | Bank | Currency | Exchange Rate
Financials Receipt Voucher | Payment Voucher