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Difference between revisions of "Account Codes"

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This maintenance screen allows users to configure accounting entry preferences for transactions.
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<div style="text-align: center;"><div style="text-align: center;">
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<br />
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[[Maintenance]] | [[Account Class]] | [[Chart of Account]]
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[[File:Account Codes Maintenance.png|alt=Account Codes Maintenance|center|thumb|891x891px|Account Codes Maintenance]]
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</div></div>
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<br />
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==Account Codes==
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This maintenance screen allows users to configure accounting entry preferences for transactions. <blockquote>''<span class="col-blue-navy">This is not to be mistaken with the [[Chart of Account]] maintenance</span>''</blockquote>
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=====Requirements before using Account Codes=====
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*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Account Codes]]
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*#[[Chart of Account]]
  
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===== List of system defined Accounts: =====
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=====List of system defined accounts:=====
  
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* DFG - Defective Goods Expense
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*DFG - Defective Goods Expense
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* AAR - Accounts Receivable (Accrual)
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*AAR - Accounts Receivable (Accrual)
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* ACOG - Cost of Goods (Accrual)
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*ACOG - Cost of Goods (Accrual)
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* ADV - Advance/Down Payment
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*ADV - Advance/Down Payment
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* ASP - Sales - Parts (Accrual)
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*ASP - Sales - Parts (Accrual)
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* IC - Inventory Clearing
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*IC - Inventory Clearing
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* INVR - Inventory Replacement
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*INVR - Inventory Replacement
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* IS - Income Summary
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*IS - Income Summary
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* OP - Over Payment
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*OP - Over Payment
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* SRA - Sales Return Account
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*SRA - Sales Return Account
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* YEC - Year-End Closing
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*YEC - Year-End Closing
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* DC - Discount
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*DC - Discount
  
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=====<span class="mw-headline" id="Changing_Accounting_Details_of_Account_Codes" style="box-sizing: inherit;">Changing Accounting Details of Account Codes</span>=====
  
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#Click Account Codes under Maintenance Menu
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#Under Account Codes, the user may change its accounting details by clicking the dropdown arrow of Purchase Account or Sales Account then Click Save
  
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[[File:Maintenance - Account Codes - Edit.png|border|center|1500x1500px]]
 
<br />
 
<br />
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{| class="wikitable" style="margin: auto;"
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!Field
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!Description
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!Expected Values
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|-
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|1.Sales Account
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|• Account use when using the code in selling.
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|• Account List provided under Chart of Accounts Module
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|-
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|2.Purchase Account
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|• Account use when using the code in purchasing.
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|• Account List provided under Chart of Accounts Module
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|}
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=====Use of System Defined Accounts=====
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{| class="wikitable" style="margin: auto;"
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|+
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Account Codes List
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!Account Codes
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!Transaction
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|-
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|•DFG - Defective Goods Expense
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|• [[Sales Return]] / [[Purchase Return]]
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|-
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|•ADV - Advance/Down Payment
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|• [[Receipt Voucher]] / [[Payment Voucher]]
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|-
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|•ACOG - Cost of Goods (Accrual)
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|• Auto-generated [[Accounts Receivable]] when creating [[Delivery Receipt]].
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|-
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|•IC - Inventory Clearing
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|• [[Sales Return]] / [[Purchase Return]]
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|-
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|•INVR - Inventory Replacement
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|• [[Sales Return]] / [[Purchase Return]]
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|-
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|•IS - Income Summary
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|• Closing of Books / [[Trial Balance]]
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|-
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|•OP - Over Payment
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|• [[Receipt Voucher]] / [[Payment Voucher]]
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|-
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|•SRA - Sales Return Account
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|• [[Sales Return]]
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|-
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|•YEC - Year-End Closing
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|• Closing of Books / [[Trial Balance]]
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|-
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|•DC - Discount
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|• [[Sales Module]] / [[Purchase]]
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|}<br />
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{| class="wikitable" style="margin: auto;"
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|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Categories:
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|- style="box-sizing: inherit;"
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! colspan="2" style="background-color:rgb(234, 236, 240);text-align:center;" |'''Modules'''
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|- style="box-sizing: inherit;"
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| style="" |Maintenance
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| style="" |[[Maintenance]]<nowiki> | </nowiki>[[Account Class]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[Chart of Account]]
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|- style="box-sizing: inherit;"
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| style="" |Sales
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| style="" |[[Sales]]<nowiki> | </nowiki>[[Delivery Receipt]]
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|- style="box-sizing: inherit;"
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| style="" |Purchase
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| style="" |[[Purchase]]<nowiki> | </nowiki>[[Purchase Receipt]]
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|- style="box-sizing: inherit;"
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| style="" |Financials
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| style="" |[[Accounts Receivable]]<nowiki> | </nowiki>[[Accounts Payable]]<nowiki> | </nowiki>[[Payment Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]
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|- style="box-sizing: inherit;"
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| style="" |Inventory
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| style="" |[[Sales Return]]<nowiki> | </nowiki>[[Purchase Return]]
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|- style="box-sizing: inherit;"
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Report Modules'''
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|- style="box-sizing: inherit;"
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| style="" |Financials Statement
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| style="" |[[Trial Balance]]
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|}
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[[Category:Maintenance]]

Latest revision as of 11:22, 7 April 2022

Account Codes

This maintenance screen allows users to configure accounting entry preferences for transactions.

This is not to be mistaken with the Chart of Account maintenance

Requirements before using Account Codes
List of system defined accounts:
  • DFG - Defective Goods Expense
  • AAR - Accounts Receivable (Accrual)
  • ACOG - Cost of Goods (Accrual)
  • ADV - Advance/Down Payment
  • ASP - Sales - Parts (Accrual)
  • IC - Inventory Clearing
  • INVR - Inventory Replacement
  • IS - Income Summary
  • OP - Over Payment
  • SRA - Sales Return Account
  • YEC - Year-End Closing
  • DC - Discount
Changing Accounting Details of Account Codes
  1. Click Account Codes under Maintenance Menu
  2. Under Account Codes, the user may change its accounting details by clicking the dropdown arrow of Purchase Account or Sales Account then Click Save
Maintenance - Account Codes - Edit.png


Field Description Expected Values
1.Sales Account • Account use when using the code in selling. • Account List provided under Chart of Accounts Module
2.Purchase Account • Account use when using the code in purchasing. • Account List provided under Chart of Accounts Module
Use of System Defined Accounts
Account Codes List
Account Codes Transaction
•DFG - Defective Goods Expense • Sales Return / Purchase Return
•ADV - Advance/Down Payment • Receipt Voucher / Payment Voucher
•ACOG - Cost of Goods (Accrual) • Auto-generated Accounts Receivable when creating Delivery Receipt.
•IC - Inventory Clearing • Sales Return / Purchase Return
•INVR - Inventory Replacement • Sales Return / Purchase Return
•IS - Income Summary • Closing of Books / Trial Balance
•OP - Over Payment • Receipt Voucher / Payment Voucher
•SRA - Sales Return Account • Sales Return
•YEC - Year-End Closing • Closing of Books / Trial Balance
•DC - Discount • Sales Module / Purchase


Categories:
Modules
Maintenance Maintenance | Account Class | Account Codes | Chart of Account
Sales Sales | Delivery Receipt
Purchase Purchase | Purchase Receipt
Financials Accounts Receivable | Accounts Payable | Payment Voucher | Receipt Voucher
Inventory Sales Return | Purchase Return
Report Modules
Financials Statement Trial Balance
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