Credit Voucher

Financials | Accounts Receivable | Receipt Voucher

Credit Voucher

Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.

Requirements before using Credit Voucher

• The user should setup the following Maintenance Module in order to proceed on using the Credit Voucher
  1. ATC Code
  2. Bank
  3. Customer
  4. Chart of Account
• The user should have the following records in order to proceed on using the Credit Voucher
  1. Accounts Receivable
  2. Receipt Voucher

Credit Voucher Record Status

Status	Description
ACTIVE	If the Credit Voucher is newly created and have not been used.
USED	If the Credit Voucher's balance has been used up.
CANCELLED	If the Receipt Voucher reference is Cancelled

Notes:

• Credit Voucher can only be created through:
  • Receipt Voucher - this can be done through making a Receipt Voucher and by ticking advance Payment.
    • Credit Voucher can only be edited through Receipt Voucher.
  • Sales Return - Credit Voucher will be auto-generated when Sales Return has been created.

Credit Voucher Record List

Creating Credit Voucher

1. Click Receipt Voucher from Financial Menu
2. Under Receipt Voucher, Click Add Receipt Voucher
3. Select Customer, then tick Advance Payment, Account for Advance Payment can be edited.
4. Fill out the necessary fields in the Accounting details then click Save

Applying Credit Voucher

1. Under Create Receipt Voucher, Select A Customer then click the debits field to tag a Credit Voucher
2. Tick the following Credit Voucher then click Tag
3. Fill out the necessary fields in the accounting details then click Save.

Credit Voucher Record Options

Actions Available base on Credit Voucher Record Status

Status	View	Print
ACTIVE	☑	☑
USED	☑	☑
CANCELLED	☑	☑

Notes:

• if all balance of the active Vouchers have been used up, it will change its status into used
• Credit Voucher can only be edited through its reference Receipt Voucher
• Credit Voucher can be used in multiple Receipt Voucher until such time its balance are all used up.

Viewing Credit Voucher

1. Click Credit Voucher under Financials Menu
2. Select Credit Voucher that needs to view its details. Click the Drop-down Arrow then press View.

Printing Credit Voucher

1. Click Credit Voucher under Financials Menu
2. Select the Credit Voucher that needs to print its details. Click the Drop-down Arrow then press Print.

Exporting Voucher Options

1. Click Credit Voucher under Financials Menu
2. Under Credit Voucher Screen, Click Options then click Export Credit Voucher.