Discussion

Difference between revisions of "Billing"

Line 1: Line 1:
 +
<div style="text-align: center;">
 +
[[Billing]] | [[Billing Aids]] | [[Accounts Receivable]] | [[Receipt Voucher]]
 +
</div><br />
 
=====Billing=====
 
=====Billing=====
 
This module allows the user to create Billings for Job Order Transactions
 
This module allows the user to create Billings for Job Order Transactions
Line 7: Line 10:
  
 
=====Add Billing=====
 
=====Add Billing=====
−
[[File:Add Billing.png|center|thumb|865x865px|Add Billing]]
+
[[File:Create Billing.png|center|thumb|900x900px|Add Billing]]
  
−
*'''Adding Billing Information'''<br />
+
*'''Adding Billing Information'''
  
 
{| class="wikitable"
 
{| class="wikitable"
Line 16: Line 19:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Customer
+
|1.Billing No.
 +
|•Billing reference number that is auto generated upon creation
 +
|•Alphanumeric(Auto-Generated)
 +
|-
 +
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
−
|•Customer List provided in the customer Maintenance Module
+
|•Customer List provided in the Customer Maintenance Module
 
|-
 
|-
−
|2.Job Order No
+
|3.Job Order No
 
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|-
 
|-
−
|3.Reference
+
|4.Reference
 
|•Reference code for the Billing Transaction
 
|•Reference code for the Billing Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|4.Document Date
+
|5.Document Date
 
|•Date when the document was created
 
|•Date when the document was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|5.Due Date
+
|6.Due Date
 
|•Due date of Billing Transaction
 
|•Due date of Billing Transaction
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Discount Type
+
|7.Discount Type
 
|•Discount Type for the items in the transaction
 
|•Discount Type for the items in the transaction
 
|•Amount/Percentage
 
|•Amount/Percentage
 
|-
 
|-
−
|7.Notes
+
|8.Notes
 
|•Other Remarks for the transaction
 
|•Other Remarks for the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Project
+
|9.[[Project]]
 
|•Assigned Project for the item in the Transaction
 
|•Assigned Project for the item in the Transaction
 
|•Project List provided in the Project Maintenance Module
 
|•Project List provided in the Project Maintenance Module
 
|-
 
|-
−
|9.Item
+
|10.[[Item Master|Item]]
 
|•Item List to be placed in the transaction
 
|•Item List to be placed in the transaction
 
|•Item List Provided in the Item Master Maintenance Module
 
|•Item List Provided in the Item Master Maintenance Module
 
|-
 
|-
−
|10.Quantity
+
|11.Description
 +
|•Any remarks/description
 +
|•Alphanumeric
 +
|-
 +
|12.Quantity
 
|•Quantity of items applied in the transaction
 
|•Quantity of items applied in the transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|11.Price
+
|13.[[Unit of Measure]](UOM)
 +
|•Unit of Measure of the Item
 +
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 +
|-
 +
|14.Price
 
|•Price of the items
 
|•Price of the items
 
|•Number
 
|•Number
 
|-
 
|-
−
|12.Tax
+
|15.Discount
 +
|•Discount Value to be applied in the Billing
 +
|•Discount Amount depending on Discount Type
 +
|-
 +
|16.[[Tax]]
 
|•Tax Type of the item in the transaction
 
|•Tax Type of the item in the transaction
 
|•Tax Type List provided in the Tax Maintenance Module
 
|•Tax Type List provided in the Tax Maintenance Module
 +
|-
 +
|17.Amount
 +
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
 +
|•Number
 
|}
 
|}
 +
Notes:
 +
 +
*The user can only edit the Billing if it is on '''UNPAID''' status.
 +
**'''PAID''' Billing can only be edited if the [[Receipt Voucher]] is Unposted.
 +
*[[Accounts Receivable]] will be auto-generated upon Billing creation.
 +
**The receivable should be post first before receiving payment via [[Receipt Voucher]].
 +
*Item should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Item Master]] Maintenance Module.
 +
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Customer]] Maintenance Module.
 +
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under <span>[[Project]]</span> Maintenance Module.
 +
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Tax]] Maintenance Module.
 +
*For detailed steps on how to create a Billing, you can visit the Billing Job Aids which can be found here
  
 
=====Editing Billing=====
 
=====Editing Billing=====
−
[[File:Edit Billing.png|center|thumb|865x865px|Edit Billing]]
+
[[File:Editing Billing.png|center|thumb|900x900px|Editing Billing]]
  
 
*'''Editing Billing Information'''
 
*'''Editing Billing Information'''
Line 75: Line 113:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Customer
+
|1.Billing No.
 +
|•Billing reference number that is auto generated upon creation
 +
|•Alphanumeric(Auto-Generated)
 +
|-
 +
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
−
|•Customer List provided in the customer Maintenance Module
+
|•Customer List provided in the Customer Maintenance Module
 
|-
 
|-
−
|2.Job Order No
+
|3.Job Order No
 
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order Reference Number to be tagged on the Billing Transaction
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|•Job Order List Provided in the Job Order in the Parts and Services Module
 
|-
 
|-
−
|3.Reference
+
|4.Reference
 
|•Reference code for the Billing Transaction
 
|•Reference code for the Billing Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|4.Document Date
+
|5.Document Date
 
|•Date when the document was created
 
|•Date when the document was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|5.Due Date
+
|6.Due Date
 
|•Due date of Billing Transaction
 
|•Due date of Billing Transaction
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Discount Type
+
|7.Discount Type
 
|•Discount Type for the items in the transaction
 
|•Discount Type for the items in the transaction
 
|•Amount/Percentage
 
|•Amount/Percentage
 
|-
 
|-
−
|7.Notes
+
|8.Notes
 
|•Other Remarks for the transaction
 
|•Other Remarks for the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Project
+
|9.[[Project]]
 
|•Assigned Project for the item in the Transaction
 
|•Assigned Project for the item in the Transaction
 
|•Project List provided in the Project Maintenance Module
 
|•Project List provided in the Project Maintenance Module
 
|-
 
|-
−
|9.Item
+
|10.[[Item Master|Item]]
 
|•Item List to be placed in the transaction
 
|•Item List to be placed in the transaction
 
|•Item List Provided in the Item Master Maintenance Module
 
|•Item List Provided in the Item Master Maintenance Module
 
|-
 
|-
−
|10.Quantity
+
|11.Description
 +
|•Any remarks/description
 +
|•Alphanumeric
 +
|-
 +
|12.Quantity
 
|•Quantity of items applied in the transaction
 
|•Quantity of items applied in the transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|11.Price
+
|13.[[Unit of Measure]](UOM)
 +
|•Unit of Measure of the Item
 +
|•Unit of Measure List provided in the Unit of Measure Maintenance Module
 +
|-
 +
|14.Price
 
|•Price of the items
 
|•Price of the items
 
|•Number
 
|•Number
 
|-
 
|-
−
|12.Tax
+
|15.Discount
 +
|•Discount Value to be applied in the Billing
 +
|•Discount Amount depending on Discount Type
 +
|-
 +
|16.[[Tax]]
 
|•Tax Type of the item in the transaction
 
|•Tax Type of the item in the transaction
 
|•Tax Type List provided in the Tax Maintenance Module
 
|•Tax Type List provided in the Tax Maintenance Module
−
|}
+
|-
 +
|17.Amount
 +
|•Total amount of the Item Line based from the Price, Discounts and Taxes applied
 +
|•Number
 +
|}Notes:
 +
 
 +
*The user can only edit the Billing if it is on '''UNPAID''' status.
 +
**'''PAID''' Billing can only be edited if the [[Receipt Voucher]] is Unposted.
 +
*[[Accounts Receivable]] will be auto-generated upon Billing creation.
 +
**The receivable should be post first before receiving payment via [[Receipt Voucher]].
 +
*Item should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Item Master]] Maintenance Module.
 +
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Customer]] Maintenance Module.
 +
*Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under <span>[[Project]]</span> Maintenance Module.
 +
*Tax should on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen under [[Tax]] Maintenance Module.
 +
*For detailed steps on how to edit a Billing, the user may visit the Billing Job Aids which can be found here
  
 
=====Billing Options=====
 
=====Billing Options=====
Line 128: Line 200:
  
 
=====Billing Record Options=====
 
=====Billing Record Options=====
−
[[File:Billing Record Option.png|center|thumb|Billing Record Option]]
+
[[File:Billing Record Option.png|center|thumb|Billing Record Option]]Notes:
 +
 
 +
* For detailed steps on how to View, Edit, Print or Cancel a Billing, the user may visit the Billing Job Aids which can be found here.
  
 
=====Billing View Record=====
 
=====Billing View Record=====
−
[[File:Billing View Record.png|center|thumb|Billing View Record]]
+
[[File:Billing View Record.png|center|thumb|Billing View Record]]Notes:
 +
 
 +
* The user has an option to Edit the Billing while viewing the record.
 +
* For detailed steps on how to View a Billing, the user may visit the Billing Job Aids which can be found here.
 +
 
 +
{| class="wikitable"
 +
|+Categories:
 +
! colspan="2" |'''Modules'''
 +
|-
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|BIlling
 +
|[[Billing]]
 +
|-
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|Financials
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|[[Accounts Receivable]]<nowiki> | </nowiki>[[Receipt Voucher]]
 +
|-
 +
|Maintenance
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|[[Customer]]<nowiki> | </nowiki>[[Project]]<nowiki> | </nowiki>[[Unit of Measure]]<nowiki> | </nowiki>[[Tax]]<nowiki> | </nowiki>[[Unit of Measure]]
 +
|-
 +
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 +
|-
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|Billing Aids
 +
|[[Billing Aids]]
 +
|-
 +
|Financials Aids
 +
|[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
 +
|-
 +
|Maintenance Aids
 +
|[[Customer Aids]]<nowiki> | </nowiki>[[Project Aids]]<nowiki> | </nowiki>[[Tax Aids]]<nowiki> | </nowiki>[[Unit of Measure Aids]]
 +
|}

Revision as of 11:47, 14 April 2021


Billing

This module allows the user to create Billings for Job Order Transactions

File:Billing Menu.png
Billing Menu
Billing Record List
File:Billing Record List.png
Billing Record List
Add Billing
File:Create Billing.png
Add Billing
  • Adding Billing Information
Field Description Expected Values
1.Billing No. •Billing reference number that is auto generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module
3.Job Order No •Job Order Reference Number to be tagged on the Billing Transaction •Job Order List Provided in the Job Order in the Parts and Services Module
4.Reference •Reference code for the Billing Transaction •Alphanumeric
5.Document Date •Date when the document was created •Date
6.Due Date •Due date of Billing Transaction •Date
7.Discount Type •Discount Type for the items in the transaction •Amount/Percentage
8.Notes •Other Remarks for the transaction •Alphanumeric
9.Project •Assigned Project for the item in the Transaction •Project List provided in the Project Maintenance Module
10.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module
11.Description •Any remarks/description •Alphanumeric
12.Quantity •Quantity of items applied in the transaction •Number
13.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module
14.Price •Price of the items •Number
15.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type
16.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module
17.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Number

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Project should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Project Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.
  • For detailed steps on how to create a Billing, you can visit the Billing Job Aids which can be found here
Editing Billing
File:Editing Billing.png
Editing Billing
  • Editing Billing Information
Field Description Expected Values
1.Billing No. •Billing reference number that is auto generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List provided in the Customer Maintenance Module
3.Job Order No •Job Order Reference Number to be tagged on the Billing Transaction •Job Order List Provided in the Job Order in the Parts and Services Module
4.Reference •Reference code for the Billing Transaction •Alphanumeric
5.Document Date •Date when the document was created •Date
6.Due Date •Due date of Billing Transaction •Date
7.Discount Type •Discount Type for the items in the transaction •Amount/Percentage
8.Notes •Other Remarks for the transaction •Alphanumeric
9.Project •Assigned Project for the item in the Transaction •Project List provided in the Project Maintenance Module
10.Item •Item List to be placed in the transaction •Item List Provided in the Item Master Maintenance Module
11.Description •Any remarks/description •Alphanumeric
12.Quantity •Quantity of items applied in the transaction •Number
13.Unit of Measure(UOM) •Unit of Measure of the Item •Unit of Measure List provided in the Unit of Measure Maintenance Module
14.Price •Price of the items •Number
15.Discount •Discount Value to be applied in the Billing •Discount Amount depending on Discount Type
16.Tax •Tax Type of the item in the transaction •Tax Type List provided in the Tax Maintenance Module
17.Amount •Total amount of the Item Line based from the Price, Discounts and Taxes applied •Number

Notes:

  • The user can only edit the Billing if it is on UNPAID status.
  • Accounts Receivable will be auto-generated upon Billing creation.
    • The receivable should be post first before receiving payment via Receipt Voucher.
  • Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Customer Maintenance Module.
  • Project should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Project Maintenance Module.
  • Tax should on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen under Tax Maintenance Module.
  • For detailed steps on how to edit a Billing, the user may visit the Billing Job Aids which can be found here
Billing Options
File:Billing Options.png
Billing Options
Billing Record Options
File:Billing Record Option.png
Billing Record Option

Notes:

  • For detailed steps on how to View, Edit, Print or Cancel a Billing, the user may visit the Billing Job Aids which can be found here.
Billing View Record
File:Billing View Record.png
Billing View Record

Notes:

  • The user has an option to Edit the Billing while viewing the record.
  • For detailed steps on how to View a Billing, the user may visit the Billing Job Aids which can be found here.
Categories:
Modules
BIlling Billing
Financials Accounts Receivable | Receipt Voucher
Maintenance Customer | Project | Unit of Measure | Tax | Unit of Measure
Job Aid Modules
Billing Aids Billing Aids
Financials Aids Accounts Receivable Aids | Receipt Voucher Aids
Maintenance Aids Customer Aids | Project Aids | Tax Aids | Unit of Measure Aids
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