Discussion

Difference between revisions of "Journal Voucher"

(Tag: 2017 source edit)
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== Journal Voucher ==
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<div style="text-align: center;">
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Allows the user to create a voucher to be used for financial activity like sales return.  
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[[Financials]] | [[Journal Voucher]]
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</div><br />
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==Journal Voucher==
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Allows the user to create a voucher to be used for financial activity like sales return and purchase return.  
  
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===== Journal Voucher Record List =====
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=====Journal Voucher Record List=====
 
[[File:Journal Voucher Record List.png|center|thumb|Journal Voucher Record List]]
 
[[File:Journal Voucher Record List.png|center|thumb|Journal Voucher Record List]]
  
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===== Adding Journal Voucher =====
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=====Adding Journal Voucher=====
 
[[File:Adding Journal Voucher.png|center|thumb|864x864px|Adding Journal Voucher]]
 
[[File:Adding Journal Voucher.png|center|thumb|864x864px|Adding Journal Voucher]]
 
<br />
 
<br />
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*<span style="color: rgb(51, 51, 51)">Account should be on "ACTIVE" status when using it upon creating or editing a transaction.</span>
 
*<span style="color: rgb(51, 51, 51)">Account should be on "ACTIVE" status when using it upon creating or editing a transaction.</span>
 
**This can be seen in Chart of Accounts Maintenance Module.
 
**This can be seen in Chart of Accounts Maintenance Module.
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*Journal Voucher is autogenerated when creating Delivery Receipt.
 
 
*Journal Voucher is autogenerated when Running a Depreciation.
 
*Journal Voucher is autogenerated when Running a Depreciation.
 
*Journal Voucher is autogenerated when creating a Sales Return.
 
*Journal Voucher is autogenerated when creating a Sales Return.
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*Journal Voucher is autogenerated when creating a Purchase Return.
 
*Only one user can use Add Voucher function at a time.
 
*Only one user can use Add Voucher function at a time.
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
  
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===== Editing Journal Voucher =====
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=====Editing Journal Voucher=====
 
[[File:Editing Journal Voucher.png|center|thumb|862x862px|Editing Journal Voucher]]
 
[[File:Editing Journal Voucher.png|center|thumb|862x862px|Editing Journal Voucher]]
 
{| class="wikitable"
 
{| class="wikitable"
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*Journal Voucher that is auto-generated from creating Delivery Receipts can not be edited.
 
*Journal Voucher that is auto-generated from creating Delivery Receipts can not be edited.
 
*When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
 
*When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
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*Journal Vouchers that are auto-generated from Purchase Voucher cannot be edited.
 
*Only one user can use Edit Voucher function at a time.<br />
 
*Only one user can use Edit Voucher function at a time.<br />
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
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===== Journal Voucher Options =====
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=====Journal Voucher Options=====
 
[[File:Journal Voucher Options.png|center|thumb|Journal Voucher Options]]
 
[[File:Journal Voucher Options.png|center|thumb|Journal Voucher Options]]
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
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=====Journal Voucher Importing Option=====
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[[File:Journal Voucher Importing Options.png|center|thumb|Journal Voucher Importing Options]]
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
  
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=====  Journal Voucher Importing Option =====
 
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[[File:Journal Voucher Importing Options.png|center|thumb|Journal Voucher Importing Options]]
 
  
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===== Journal Voucher Record Options =====
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=====Journal Voucher Record Options=====
 
[[File:Journal Voucher Record Options.png|center|thumb|Journal Voucher Record Options]]Notes:
 
[[File:Journal Voucher Record Options.png|center|thumb|Journal Voucher Record Options]]Notes:
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<br />
  
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*Auto-generated Journal Vouchers from creating Delivery Receipt can be cancelled through cancelling the Delivery Receipt.
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
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=====Journal Voucher View Record=====
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===== Journal Voucher View Record =====
 
 
[[File:Journal Voucher View Record.png|center|thumb|Journal Voucher View Record]]
 
[[File:Journal Voucher View Record.png|center|thumb|Journal Voucher View Record]]
 
<br />
 
<br />
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*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]]
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Financials
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|[[Financials]]<nowiki> | </nowiki>[[Journal Voucher]]<nowiki> | </nowiki>[[Depreciation Run]]
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|-
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|Inventory
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|[[Purchase Return]]<nowiki> | </nowiki>[[Sales Return]]
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|-
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|Maintenance
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|[[Proforma]]<nowiki> | </nowiki>[[Chart of Account]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Financials Aid
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|[[Journal Voucher Aids]]<nowiki> | </nowiki>[[Depreciation Run Aids]]
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|-
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|Maintenance Aids
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|[[Proforma Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
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|}<br />

Revision as of 14:00, 18 January 2021


Journal Voucher

Allows the user to create a voucher to be used for financial activity like sales return and purchase return.

Journal Voucher Record List
File:Journal Voucher Record List.png
Journal Voucher Record List
Adding Journal Voucher
File:Adding Journal Voucher.png
Adding Journal Voucher


Field Description Expected Values
1.Reference No. •Reference Number of the Transaction •Alphanumeric
2.Transaction Date •Date when the Transaction was Created •Date
3.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
6.Debit •Debit Amount for the Transaction •Number
7.Credit •Credit Amount for the Transaction •Number

Notes:

  • Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • Past Transactions with "INACTIVE" Proforma prior to its deactivation can still be used.
  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Accounts Maintenance Module.
  • Journal Voucher is autogenerated when Running a Depreciation.
  • Journal Voucher is autogenerated when creating a Sales Return.
  • Journal Voucher is autogenerated when creating a Purchase Return.
  • Only one user can use Add Voucher function at a time.
  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Editing Journal Voucher
File:Editing Journal Voucher.png
Editing Journal Voucher
Field Description Expected Values
1.Reference No. •Reference Number of the Transaction •Alphanumeric
2.Transaction Date •Date when the Transaction was Created •Date
3.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
6.Debit •Debit Amount for the Transaction •Number
7.Credit •Credit Amount for the Transaction •Number

Notes:

  • Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • Past Transactions with "INACTIVE" Proforma prior to its deactivation can still be used.
  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Accounts Maintenance Module.
  • Journal Voucher that is auto-generated from creating Delivery Receipts can not be edited.
  • When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
  • Journal Vouchers that are auto-generated from Purchase Voucher cannot be edited.
  • Only one user can use Edit Voucher function at a time.
  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Options
File:Journal Voucher Options.png
Journal Voucher Options
  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Importing Option
File:Journal Voucher Importing Options.png
Journal Voucher Importing Options
  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here


Journal Voucher Record Options
File:Journal Voucher Record Options.png
Journal Voucher Record Options

Notes:


  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher View Record
File:Journal Voucher View Record.png
Journal Voucher View Record


  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Categories:
Modules
Financials Financials | Journal Voucher | Depreciation Run
Inventory Purchase Return | Sales Return
Maintenance Proforma | Chart of Account
Job Aid Modules
Financials Aid Journal Voucher Aids | Depreciation Run Aids
Maintenance Aids Proforma Aids | Chart of Accounts Aids


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