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Version of 14:45, 1 October 2020 by Gelo
Difference between revisions of "Disbursement Voucher"
(Created page with "'''Disbursement Voucher''' Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts. '''Disbursement Voucher Record List''...") (Tag: Visual edit) |
(Tag: Visual edit) |
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|•Number | |•Number | ||
|} | |} | ||
| + | Notes: | ||
| + | |||
| + | * Supplier record should be "ACTIVE" when creating or editing a Disbursement Voucher. | ||
| + | ** Past Transactions with "INACTIVE" status prior to its deactivation can still be used. | ||
| + | * Budget should on "ACTIVE" status when using it upon creating or editing a transaction. | ||
| + | ** Past Transactions with "INACTIVE" status prior to its deactivation can still be used. | ||
| + | * <span style="color: rgb(51, 51, 51)">Accounting details should be "ACTIVE" when creating or editing a Debit Memo Transaction.</span> | ||
| + | * <span style="color: rgb(51, 51, 51); font-family: "Open Sans", Roboto, arial, sans-serif; font-size: 15px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"></span> | ||
| + | ** List of Accounts can be found on Chart of Accounts under Maintenance Module. | ||
| + | ** INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation | ||
| + | |||
'''Editing Disbursement Voucher''' | '''Editing Disbursement Voucher''' | ||
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher]] | [[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher]] | ||
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|•Number | |•Number | ||
|} | |} | ||
| + | |||
| + | |||
'''Disbursement Voucher Options''' | '''Disbursement Voucher Options''' | ||
[[File:Disbursement Voucher Options.png|center|thumb|Disbursement Voucher Options]] | [[File:Disbursement Voucher Options.png|center|thumb|Disbursement Voucher Options]] | ||
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'''Disbursement Voucher View Record''' | '''Disbursement Voucher View Record''' | ||
[[File:Disbursement Voucher View Record.png|center|thumb|Disbursement Voucher View Record]] | [[File:Disbursement Voucher View Record.png|center|thumb|Disbursement Voucher View Record]] | ||
| − | <br /> | + | Notes: |
| + | |||
| + | * The user can edit the details when Viewing the record.<br /> | ||
Revision as of 13:25, 3 November 2020
Disbursement Voucher
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
Disbursement Voucher Record List
File:Disbursement Voucher Record List.png
Disbursement Voucher Record List.
Adding Disbursement Voucher
File:Adding Disbursement Voucher.png
Adding Disbursement Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List provided in the Supplier Maintenance Module |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Voucher Date | •Date when the Voucher was Created | •Date |
| 4.Payment Mode | •Mode of Payment of the Transaction | •Cash or Check |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Budget | •Budget to be used in the Transaction | •Budget List |
| 7.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Supplier record should be "ACTIVE" when creating or editing a Disbursement Voucher.
- Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
- Budget should on "ACTIVE" status when using it upon creating or editing a transaction.
- Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
- Accounting details should be "ACTIVE" when creating or editing a Debit Memo Transaction.
-
- List of Accounts can be found on Chart of Accounts under Maintenance Module.
- INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
Editing Disbursement Voucher
File:Editing Disbursement Voucher.png
Editing Disbursement Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List provided in the Supplier Maintenance Module |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Voucher Date | •Date when the Voucher was Created | •Date |
| 4.Payment Mode | •Mode of Payment of the Transaction | •Cash or Check |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Budget | •Budget to be used in the Transaction | •Budget List |
| 7.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
Disbursement Voucher Options
File:Disbursement Voucher Options.png
Disbursement Voucher Options
Disbursement Voucher Record Options
File:Disbursement Voucher Record Options.png
Disbursement Voucher Record Options
Disbursement Voucher View Record
File:Disbursement Voucher View Record.png
Disbursement Voucher View Record
Notes:
- The user can edit the details when Viewing the record.