Discussion

Difference between revisions of "Disbursement Voucher"

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<div style="text-align: center;">
 
<div style="text-align: center;">
−
[[Financials]] | [[Disbursement Voucher]]
+
[[Financials]] | [[Disbursement Voucher Aids]]
−
</div><br />
+
</div>
 
==Disbursement Voucher==
 
==Disbursement Voucher==
 
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
 
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
Line 9: Line 9:
  
 
=====Adding Disbursement Voucher=====
 
=====Adding Disbursement Voucher=====
−
[[File:Adding Disbursement Voucher.png|center|thumb|864x864px|Adding Disbursement Voucher]]
+
[[File:Adding Disbursement Voucher.png|center|thumb|863x863px|Adding Disbursement Voucher]]
 +
<br />
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
Line 37: Line 38:
 
|6.[[Budget]]
 
|6.[[Budget]]
 
|•Budget to be used in the Transaction
 
|•Budget to be used in the Transaction
−
|•Budget List
+
|•Budget List under Budget Maintenance Module
 
|-
 
|-
−
|7.[[Chart of Account|Account]]
+
|7.[[Project]]
 +
|•Project to be used in the Transaction
 +
|•Project List under Project Maintenance Module
 +
|-
 +
|8.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|8.Debit
+
|9.Description
 +
|•Any remarks or description on the specific Accounting Details
 +
|•Alphanumeric
 +
|-
 +
|10.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|9.Credit
+
|11.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
Line 56: Line 65:
 
**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*Budget should on '''ACTIVE''' status when using it upon creating or editing a transaction.
+
*Budget should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen in [[Budget]] Maintenance Module
 
**This can be seen in [[Budget]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
**Budget can be applied or remove on the Accounting details based on [[Users Group]]
 +
* Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
** This can be seen in [[Project]] Maintenance Module
 +
** Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
** Project can be applied or remove on the Accounting details based on [[Users Group]]
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
Line 67: Line 81:
  
 
=====Editing Disbursement Voucher=====
 
=====Editing Disbursement Voucher=====
−
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher|link=https://docs.oojeema.com/File:Editing_Disbursement_Voucher.png]]
+
[[File:Editing Disbursement Voucher.png|center|thumb|859x859px|Editing Disbursement Voucher]]
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
Line 95: Line 109:
 
|6.[[Budget]]
 
|6.[[Budget]]
 
|•Budget to be used in the Transaction
 
|•Budget to be used in the Transaction
−
|•Budget List
+
|•Budget List under Budget Maintenance Module
 +
|-
 +
|7.[[Project]]
 +
|•Project to be used in the Transaction
 +
|•Project List under Project Maintenance Module
 
|-
 
|-
−
|7.[[Chart of Account|Account]]
+
|8.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|8.Debit
+
|9.Description
 +
|•Any remarks or description on the specific Accounting Details
 +
|•Alphanumeric
 +
|-
 +
|10.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|9.Credit
+
|11.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
−
|}Notes:<span style="color: rgb(51, 51, 51); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-size: 15px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"></span>
+
|}Notes:
  
 
*Supplier record should be '''ACTIVE''' when creating or editing a Disbursement Voucher.
 
*Supplier record should be '''ACTIVE''' when creating or editing a Disbursement Voucher.
 
**This can be seen in [[Supplier]] Maintenance Module
 
**This can be seen in [[Supplier]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*Budget should on '''ACTIVE''' status when using it upon creating or editing a transaction.
+
*Budget should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 
**This can be seen in [[Budget]] Maintenance Module
 
**This can be seen in [[Budget]] Maintenance Module
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
 
+
**Budget can be applied or remove on the Accounting details based on [[Users Group]]
 +
* Project should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
** This can be seen in [[Project]] Maintenance Module
 +
** Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
** Project can be applied or remove on the Accounting details based on [[Users Group]]
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Accounting details should be '''ACTIVE''' when creating or editing a Disbursement Voucher.</span>
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 
**List of Accounts can be found on [[Chart of Account]] under Maintenance Module.
 
**'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
 
**'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
+
*<span style="color: rgb(51, 51, 51); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-size: 15px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"></span><span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span class="ve-pasteProtect">[[Disbursement Voucher Aids|here]]</span></span>
  
 
=====Disbursement Voucher Options=====
 
=====Disbursement Voucher Options=====
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*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span>
  
−
<br />
 
 
{| class="wikitable"
 
{| class="wikitable"
 
|+Categories:
 
|+Categories:
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|-
 
|-
 
|Maintenance
 
|Maintenance
−
|[[Supplier]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Budget]]
+
|[[Supplier]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Budget]]<nowiki> | </nowiki>[[Project]]<nowiki> | </nowiki>[[Users Group]]
 
|-
 
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 +
|-
 +
|Financials Aids
 +
|[[Disbursement Voucher Aids]]
 
|-
 
|-
 
|Maintenance Aids
 
|Maintenance Aids
−
|[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Budget Aids]]
+
|[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Budget Aids]]<nowiki> | </nowiki>[[Project Aids]]<nowiki> | </nowiki>[[Users Group Aids]]
 
|}
 
|}

Revision as of 15:02, 31 March 2021

Disbursement Voucher

Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.

Disbursement Voucher Record List
File:Disbursement Voucher Record List.png
Disbursement Voucher Record List.
Adding Disbursement Voucher
File:Adding Disbursement Voucher.png
Adding Disbursement Voucher


Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Budget •Budget to be used in the Transaction •Budget List under Budget Maintenance Module
7.Project •Project to be used in the Transaction •Project List under Project Maintenance Module
8.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Description •Any remarks or description on the specific Accounting Details •Alphanumeric
10.Debit •Debit Amount for the Transaction •Number
11.Credit •Credit Amount for the Transaction •Number

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Budget should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Budget Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
    • Budget can be applied or remove on the Accounting details based on Users Group
  • Project should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Project Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
    • Project can be applied or remove on the Accounting details based on Users Group
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here


Editing Disbursement Voucher
File:Editing Disbursement Voucher.png
Editing Disbursement Voucher
Field Description Expected Values
1.Supplier •Name of Supplier •Supplier List provided in the Supplier  Maintenance Module
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Voucher Date •Date when the Voucher was Created •Date
4.Payment Mode •Mode of Payment of the Transaction •Cash or Check
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Budget •Budget to be used in the Transaction •Budget List under Budget Maintenance Module
7.Project •Project to be used in the Transaction •Project List under Project Maintenance Module
8.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Description •Any remarks or description on the specific Accounting Details •Alphanumeric
10.Debit •Debit Amount for the Transaction •Number
11.Credit •Credit Amount for the Transaction •Number

Notes:

  • Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Budget should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Budget Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
    • Budget can be applied or remove on the Accounting details based on Users Group
  • Project should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Project Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
    • Project can be applied or remove on the Accounting details based on Users Group
  • Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
    • List of Accounts can be found on Chart of Account under Maintenance Module.
    • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
  • For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Options
File:Disbursement Voucher Options.png
Disbursement Voucher Options
  • For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Record Options
File:Disbursement Voucher Record Options.png
Disbursement Voucher Record Options
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher View Record
File:Disbursement Voucher View Record.png
Disbursement Voucher View Record

Notes:

  • The user can edit the details when Viewing the record.
  • For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Categories:
Modules
Financials Financials | Disbursement Voucher
Maintenance Supplier | Chart of Account | Budget | Project | Users Group
Job Aid Modules
Financials Aids Disbursement Voucher Aids
Maintenance Aids Supplier Aids | Chart of Accounts Aids | Budget Aids | Project Aids | Users Group Aids
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