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Difference between revisions of "Journal Voucher"
(Tag: Visual edit) |
(Tag: Visual edit) |
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| Line 9: | Line 9: | ||
=====Adding Journal Voucher===== | =====Adding Journal Voucher===== | ||
| − | [[File:Adding Journal Voucher.png|center|thumb| | + | [[File:Adding Journal Voucher.png|center|thumb|863x863px|Adding Journal Voucher]] |
| − | |||
{| class="wikitable" | {| class="wikitable" | ||
| − | + | |1.Voucher No. | |
| − | + | |•Voucher Number of the Transaction upon creation | |
| − | + | |•Alphanumeric(Auto-Generated) | |
|- | |- | ||
| − | | | + | |2.Reference No. |
|•Reference Number of the Transaction | |•Reference Number of the Transaction | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | | | + | |3.Transaction Date |
|•Date when the Transaction was Created | |•Date when the Transaction was Created | ||
|•Date | |•Date | ||
|- | |- | ||
| − | | | + | |4.[https://docs.oojeema.com/Proforma Proforma] |
|•Financial statements is to facilitate comparisons of historic data and projections of future performance. | |•Financial statements is to facilitate comparisons of historic data and projections of future performance. | ||
|•Proforma list provided in the Proforma Maintenance Module | |•Proforma list provided in the Proforma Maintenance Module | ||
|- | |- | ||
| − | | | + | |5.Notes |
|•Other Remarks on the Transaction | |•Other Remarks on the Transaction | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | | | + | |6.[https://docs.oojeema.com/Chart_of_Account Account] |
|•Account to be charged for credit and debit amount on the transaction | |•Account to be charged for credit and debit amount on the transaction | ||
|•Account list in the Chart of Accounts Maintenance Module | |•Account list in the Chart of Accounts Maintenance Module | ||
|- | |- | ||
| − | | | + | |7.Description |
| + | |•Any remarks or description on the Account | ||
| + | |•Alphanumeric | ||
| + | |- | ||
| + | |8.Debit | ||
|•Debit Amount for the Transaction | |•Debit Amount for the Transaction | ||
|•Number | |•Number | ||
|- | |- | ||
| − | | | + | |9.Credit |
|•Credit Amount for the Transaction | |•Credit Amount for the Transaction | ||
|•Number | |•Number | ||
| − | |} | + | |}Notes: |
| − | |||
| − | Notes: | ||
*Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction. | *Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction. | ||
| Line 59: | Line 60: | ||
=====Editing Journal Voucher===== | =====Editing Journal Voucher===== | ||
| − | [[File:Editing Journal Voucher.png|center|thumb| | + | [[File:Editing Journal Voucher.png|center|thumb|861x861px|Editing Journal Voucher]] |
| + | <br /> | ||
{| class="wikitable" | {| class="wikitable" | ||
!Field | !Field | ||
| Line 65: | Line 67: | ||
!Expected Values | !Expected Values | ||
|- | |- | ||
| − | |1.Reference No. | + | |1.Voucher No. |
| + | |•Voucher Number of the Transaction upon creation | ||
| + | |•Alphanumeric(Auto-Generated) | ||
| + | |- | ||
| + | |2.Reference No. | ||
|•Reference Number of the Transaction | |•Reference Number of the Transaction | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | | | + | |3.Transaction Date |
|•Date when the Transaction was Created | |•Date when the Transaction was Created | ||
|•Date | |•Date | ||
|- | |- | ||
| − | | | + | |4.[[Proforma]] |
|•Financial statements is to facilitate comparisons of historic data and projections of future performance. | |•Financial statements is to facilitate comparisons of historic data and projections of future performance. | ||
|•Proforma list provided in the Proforma Maintenance Module | |•Proforma list provided in the Proforma Maintenance Module | ||
|- | |- | ||
| − | | | + | |5.Notes |
|•Other Remarks on the Transaction | |•Other Remarks on the Transaction | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | | | + | |6.[[Chart of Account|Account]] |
|•Account to be charged for credit and debit amount on the transaction | |•Account to be charged for credit and debit amount on the transaction | ||
|•Account list in the Chart of Accounts Maintenance Module | |•Account list in the Chart of Accounts Maintenance Module | ||
|- | |- | ||
| − | | | + | |7.Description |
| + | |•Any remarks or description on the Account | ||
| + | |•Alphanumeric | ||
| + | |- | ||
| + | |8.Debit | ||
|•Debit Amount for the Transaction | |•Debit Amount for the Transaction | ||
|•Number | |•Number | ||
|- | |- | ||
| − | | | + | |9.Credit |
|•Credit Amount for the Transaction | |•Credit Amount for the Transaction | ||
|•Number | |•Number | ||
| Line 114: | Line 124: | ||
*For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | *For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | ||
| − | |||
=====Journal Voucher Record Options===== | =====Journal Voucher Record Options===== | ||
Revision as of 14:02, 5 April 2021
Contents
Journal Voucher
Allows the user to create a voucher to be used for financial activity like sales return and purchase return.
Journal Voucher Record List
File:Journal Voucher Record List.png
Journal Voucher Record List
Adding Journal Voucher
File:Adding Journal Voucher.png
Adding Journal Voucher
| 1.Voucher No. | •Voucher Number of the Transaction upon creation | •Alphanumeric(Auto-Generated) |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Transaction Date | •Date when the Transaction was Created | •Date |
| 4.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 7.Description | •Any remarks or description on the Account | •Alphanumeric |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Proforma Maintenance Module
- Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
- Account should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Chart of Account Maintenance Module.
- Journal Voucher is autogenerated when Running a Depreciation.
- Journal Voucher is autogenerated when creating a Sales Return.
- Journal Voucher is autogenerated when creating a Purchase Return.
- Only one user can use Add Voucher function at a time.
- For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Editing Journal Voucher
File:Editing Journal Voucher.png
Editing Journal Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Voucher No. | •Voucher Number of the Transaction upon creation | •Alphanumeric(Auto-Generated) |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Transaction Date | •Date when the Transaction was Created | •Date |
| 4.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 7.Description | •Any remarks or description on the Account | •Alphanumeric |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Proforma Maintenance Module
- Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
- Account should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Chart of Account Maintenance Module.
- When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
- Journal Vouchers that are auto-generated from Payment Voucher cannot be edited.
- Only one user can use Edit Voucher function at a time.
- For detailed steps on how to edit a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Options
File:Journal Voucher Options.png
Journal Voucher Options
- For detailed steps on how to Export and Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Importing Option
File:Journal Voucher Importing Options.png
Journal Voucher Importing Options
- For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Record Options
File:Journal Voucher Record Options.png
Journal Voucher Record Options
Notes:
- For detailed steps on how to View, Edit, Print and Cancel a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher View Record
File:Journal Voucher View Record.png
Journal Voucher View Record
- For detailed steps on how to View a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
| Modules | |
|---|---|
| Financials | Financials | Journal Voucher | Depreciation Run |
| Inventory | Purchase Return | Sales Return |
| Maintenance | Proforma | Chart of Account |
| Job Aid Modules | |
| Financials Aids | Journal Voucher Aids | Depreciation Run Aids |
| Inventory Aids | Purchase Return Aids | Sales Return Aids |
| Maintenance Aids | Proforma Aids | Chart of Accounts Aids |