Discussion

Difference between revisions of "Petty Cash"

Line 15: Line 15:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Payee
+
|1.[[Supplier|Payee]]
 
|•Name of Payee
 
|•Name of Payee
 
|•Suppliers List from Supplier Maintenance Module
 
|•Suppliers List from Supplier Maintenance Module
Line 23: Line 23:
 
|•Date
 
|•Date
 
|-
 
|-
−
|3.Credit Account
+
|3.[[Chart of Account|Credit Account]]
 
|•Account to be charged for credit on the transaction
 
|•Account to be charged for credit on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
Line 35: Line 35:
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Supplier
+
|6.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
 
|-
 
|-
−
|7.Account
+
|7.[[Chart of Account|Account]]
 
|•Account to be charged on the transaction
 
|•Account to be charged on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
Line 47: Line 47:
 
|•Amount/Number
 
|•Amount/Number
 
|-
 
|-
−
|9.Tax
+
|9.[[Tax]]
 
|•Type of Tax to be applied on the Transaction
 
|•Type of Tax to be applied on the Transaction
 
|•Tax List provided in the Tax Maintenance Module
 
|•Tax List provided in the Tax Maintenance Module
 
|}Notes:
 
|}Notes:
  
−
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
**This can be seen in Chart of Accounts Maintenance Module.
+
**This can be seen in [[Chart of Account]] Maintenance Module.
−
*Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Supplier/Payee should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
*Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
**This can be seen in [[Supplier]] Maintenance Module
 +
*Tax should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Tax]] Maintenance Module
  
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 +
 +
<br />
 
=====Editing Petty Cash=====
 
=====Editing Petty Cash=====
 
[[File:Editing Petty Cash.png|center|thumb|864x864px|Editing Petty Cash]]
 
[[File:Editing Petty Cash.png|center|thumb|864x864px|Editing Petty Cash]]
Line 65: Line 70:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Payee
+
|1.[[Supplier|Payee]]
 
|•Name of Payee
 
|•Name of Payee
 
|•Suppliers List from Supplier Maintenance Module
 
|•Suppliers List from Supplier Maintenance Module
Line 73: Line 78:
 
|•Date
 
|•Date
 
|-
 
|-
−
|3.Credit Account
+
|3.[[Chart of Account|Credit Account]]
 
|•Account to be charged for credit on the transaction
 
|•Account to be charged for credit on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
Line 85: Line 90:
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Supplier
+
|6.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
Line 97: Line 102:
 
|•Amount/Number
 
|•Amount/Number
 
|-
 
|-
−
|9.Tax
+
|9.[[Tax]]
 
|•Type of Tax to be applied on the Transaction
 
|•Type of Tax to be applied on the Transaction
 
|•Tax List provided in the Tax Maintenance Module
 
|•Tax List provided in the Tax Maintenance Module
Line 103: Line 108:
 
Notes:
 
Notes:
  
−
*Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Supplier/Payee should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**This can be seen in [[Supplier]] Maintenance Module
−
*Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
*Tax should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
**This can be seen in [[Tax]] Maintenance Module
−
**This can be seen in Chart of Accounts Maintenance Module.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
+
*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
**The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
+
**This can be seen in [[Chart of Account]] Maintenance Module.
−
*The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.
+
*The user can only edit the Petty Cash Transaction if it is still in '''UNPAID''' status.
 +
**The user must Unpost and cancel the [[Payment Voucher]] first in order to edit the Petty Cash Record.
 +
*The Petty Cash will change its status to '''PAID''' if it is paid under [[Payment Voucher]].
 +
 
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
 +
<br />
 
=====Petty Cash Options=====
 
=====Petty Cash Options=====
−
[[File:Petty Cash Options.png|center|thumb|Petty Cash Options]]
+
[[File:Petty Cash Options.png|center|thumb|Petty Cash Options]]<br />
 +
 
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Export and Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
 
=====Petty Cash Importing Option=====
 
=====Petty Cash Importing Option=====
 
[[File:Petty Cash Importing Option.png|center|thumb|Petty Cash Importing Option]]
 
[[File:Petty Cash Importing Option.png|center|thumb|Petty Cash Importing Option]]
  
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 +
 +
<br />
 
=====Petty Cash Record Options=====
 
=====Petty Cash Record Options=====
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
Line 124: Line 139:
 
Notes:
 
Notes:
  
−
*Petty Cash can only be cancelled if it is still on "UNPAID" Status.
+
*Petty Cash can only be cancelled if it is still on '''UNPAID''' Status.
−
**The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
+
**The user must Unpost and cancel the [[Payment Voucher]] first in order to cancel the Petty Cash Record.
  
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print and Cancel a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 +
 +
<br />
 
=====Petty Cash View Record=====
 
=====Petty Cash View Record=====
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:
Line 132: Line 150:
 
*The user can Edit the Petty Cash Record while viewing
 
*The user can Edit the Petty Cash Record while viewing
 
**The user can only edit it while the status of the Petty Cash is '''UNPAID'''
 
**The user can only edit it while the status of the Petty Cash is '''UNPAID'''
 +
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
 
<br />
 
<br />
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|-
 
|-
 
|Financials
 
|Financials
−
|[[Financials]]<nowiki> | </nowiki>[[Petty Cash]]
+
|[[Financials]]<nowiki> | </nowiki>[[Petty Cash]]<nowiki> | </nowiki>[[Payment Voucher]]
 
|-
 
|-
 
|Maintenance
 
|Maintenance
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|-
 
|-
 
|Financials Aids
 
|Financials Aids
−
|[[Petty Cash Aids]]
+
|[[Petty Cash Aids]]<nowiki> | </nowiki>[[Payment Voucher Aids]]
 
|-
 
|-
 
|Maintenance Aids
 
|Maintenance Aids
 
|[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Tax Aids]]
 
|[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Tax Aids]]
 
|}
 
|}

Revision as of 10:21, 19 January 2021


Petty Cash

Allows the user to create a petty cash for paying expenses.

Petty Cash Record List
File:Petty Cash Record List.png
Petty Cash Record List
Adding Petty Cash
File:Adding Petty Cash.png
Adding Petty Cash
Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Notes:

  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Supplier/Payee should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
  • Tax should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Tax Maintenance Module
  • For detailed steps on how to add a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Editing Petty Cash
File:Editing Petty Cash.png
Editing Petty Cash


Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Notes:

  • Supplier/Payee should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Tax should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Tax Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • The user can only edit the Petty Cash Transaction if it is still in UNPAID status.
    • The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
  • The Petty Cash will change its status to PAID if it is paid under Payment Voucher.
  • For detailed steps on how to edit a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Petty Cash Options
File:Petty Cash Options.png
Petty Cash Options


  • For detailed steps on how to Export and Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found here
Petty Cash Importing Option
File:Petty Cash Importing Option.png
Petty Cash Importing Option
  • For detailed steps on how to Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Petty Cash Record Options
File:Petty Cash Record Option.png
Petty Cash Record Option

Notes:

  • Petty Cash can only be cancelled if it is still on UNPAID Status.
    • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
  • For detailed steps on how to View, Edit, Print and Cancel a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Petty Cash View Record
File:Petty Cash View Record.png
Petty Cash View Record

Notes:

  • The user can Edit the Petty Cash Record while viewing
    • The user can only edit it while the status of the Petty Cash is UNPAID
  • For detailed steps on how to view a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Categories:
Modules
Financials Financials | Petty Cash | Payment Voucher
Maintenance Supplier | Chart of Account | Tax
Job Aid Modules
Financials Aids Petty Cash Aids | Payment Voucher Aids
Maintenance Aids Supplier Aids | Chart of Accounts Aids | Tax Aids
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