Discussion

Difference between revisions of "Petty Cash"

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<div style="text-align: center;">
 
<div style="text-align: center;">
−
[[Financials]] | [[Petty Cash]] | [[Payment Voucher]]
+
[[Financials]] | [[Petty Cash Aids]] | [[Payment Voucher]]
−
</div><br />
+
</div>
 
==Petty Cash==
 
==Petty Cash==
 
Allows the user to create a petty cash for paying expenses.
 
Allows the user to create a petty cash for paying expenses.
Line 10: Line 10:
 
=====Adding Petty Cash=====
 
=====Adding Petty Cash=====
 
[[File:Adding Petty Cash.png|center|thumb|867x867px|Adding Petty Cash]]
 
[[File:Adding Petty Cash.png|center|thumb|867x867px|Adding Petty Cash]]
 +
<br />
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
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!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.[[Supplier|Payee]]
+
|1.Petty Cash Voucher
 +
|•Auto Generated Petty Cash reference number upon creation
 +
|•Alphanumeric (Auto-Generated)
 +
|-
 +
|2.[[Supplier|Payee]]
 
|•Name of Payee
 
|•Name of Payee
 
|•Suppliers List from Supplier Maintenance Module
 
|•Suppliers List from Supplier Maintenance Module
 
|-
 
|-
−
|2.Document Date
+
|3.Document Date
 
|•Date when the transaction was created
 
|•Date when the transaction was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|3.[[Chart of Account|Credit Account]]
+
|4.[[Chart of Account|Credit Account]]
 
|•Account to be charged for credit on the transaction
 
|•Account to be charged for credit on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|4.Notes
+
|5.Notes
 
|•Other Remarks on the Transaction
 
|•Other Remarks on the Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|5.Transaction Date
+
|6.Transaction Date
 
|•Date of Transaction
 
|•Date of Transaction
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.[[Supplier]]
+
|7.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
 
|-
 
|-
−
|7.[[Chart of Account|Account]]
+
|8.[[Chart of Account|Account]]
 
|•Account to be charged on the transaction
 
|•Account to be charged on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|8.Price
+
|9.Price
 
|•Price to be paid in the transaction
 
|•Price to be paid in the transaction
 
|•Amount/Number
 
|•Amount/Number
 
|-
 
|-
−
|9.[[Tax]]
+
|10.[[Tax]]
 
|•Type of Tax to be applied on the Transaction
 
|•Type of Tax to be applied on the Transaction
 
|•Tax List provided in the Tax Maintenance Module
 
|•Tax List provided in the Tax Maintenance Module
 +
|-
 +
|11.Amount
 +
|•Total amount in the transaction line on each account
 +
|•Number
 
|}Notes:
 
|}Notes:
  
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*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
−
<br />
 
 
=====Editing Petty Cash=====
 
=====Editing Petty Cash=====
−
[[File:Editing Petty Cash.png|center|thumb|864x864px|Editing Petty Cash]]
+
[[File:Editing Petty Cash.png|thumb|864x864px|Editing Petty Cash]]
 
<br />
 
<br />
 
{| class="wikitable"
 
{| class="wikitable"
Line 70: Line 78:
 
!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.[[Supplier|Payee]]
+
|1.Petty Cash Voucher
 +
|•Auto Generated Petty Cash reference number upon creation
 +
|•Alphanumeric (Auto-Generated)
 +
|-
 +
|2.[[Supplier|Payee]]
 
|•Name of Payee
 
|•Name of Payee
 
|•Suppliers List from Supplier Maintenance Module
 
|•Suppliers List from Supplier Maintenance Module
 
|-
 
|-
−
|2.Document Date
+
|3.Document Date
 
|•Date when the transaction was created
 
|•Date when the transaction was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|3.[[Chart of Account|Credit Account]]
+
|4.[[Chart of Account|Credit Account]]
 
|•Account to be charged for credit on the transaction
 
|•Account to be charged for credit on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|4.Notes
+
|5.Notes
 
|•Other Remarks on the Transaction
 
|•Other Remarks on the Transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|5.Transaction Date
+
|6.Transaction Date
 
|•Date of Transaction
 
|•Date of Transaction
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.[[Supplier]]
+
|7.[[Supplier]]
 
|•Name of Supplier
 
|•Name of Supplier
 
|•Supplier List in the Supplier Maintenance Module
 
|•Supplier List in the Supplier Maintenance Module
 
|-
 
|-
−
|7.Account
+
|8.Account
 
|•Account to be charged on the transaction
 
|•Account to be charged on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|8.Price
+
|9.Price
 
|•Price to be paid in the transaction
 
|•Price to be paid in the transaction
 
|•Amount/Number
 
|•Amount/Number
 
|-
 
|-
−
|9.[[Tax]]
+
|10.[[Tax]]
 
|•Type of Tax to be applied on the Transaction
 
|•Type of Tax to be applied on the Transaction
 
|•Tax List provided in the Tax Maintenance Module
 
|•Tax List provided in the Tax Maintenance Module
 +
|-
 +
|11.Amount
 +
|•Total amount in the transaction line on each account
 +
|•Number
 
|}
 
|}
 
Notes:
 
Notes:
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*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
−
<br />
 
 
=====Petty Cash Record Options=====
 
=====Petty Cash Record Options=====
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
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*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print and Cancel a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print and Cancel a Petty Cash, you can visit the Petty Cash Job Aids which can be found [[Petty Cash Aids|here]]</span>
  
−
<br />
 
 
=====Petty Cash View Record=====
 
=====Petty Cash View Record=====
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:

Revision as of 10:51, 6 April 2021

Petty Cash

Allows the user to create a petty cash for paying expenses.

Petty Cash Record List
File:Petty Cash Record List.png
Petty Cash Record List
Adding Petty Cash
File:Adding Petty Cash.png
Adding Petty Cash


Field Description Expected Values
1.Petty Cash Voucher •Auto Generated Petty Cash reference number upon creation •Alphanumeric (Auto-Generated)
2.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
3.Document Date •Date when the transaction was created •Date
4.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Transaction Date •Date of Transaction •Date
7.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
8.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Price •Price to be paid in the transaction •Amount/Number
10.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module
11.Amount •Total amount in the transaction line on each account •Number

Notes:

  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Supplier/Payee should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
  • Tax should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Tax Maintenance Module
  • For detailed steps on how to add a Petty Cash, you can visit the Petty Cash Job Aids which can be found here
Editing Petty Cash
File:Editing Petty Cash.png
Editing Petty Cash


Field Description Expected Values
1.Petty Cash Voucher •Auto Generated Petty Cash reference number upon creation •Alphanumeric (Auto-Generated)
2.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
3.Document Date •Date when the transaction was created •Date
4.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Transaction Date •Date of Transaction •Date
7.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
8.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Price •Price to be paid in the transaction •Amount/Number
10.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module
11.Amount •Total amount in the transaction line on each account •Number

Notes:

  • Supplier/Payee should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Supplier Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Tax should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Tax Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • The user can only edit the Petty Cash Transaction if it is still in UNPAID status.
    • The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
  • The Petty Cash will change its status to PAID if it is paid under Payment Voucher.
  • For detailed steps on how to edit a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Petty Cash Options
File:Petty Cash Options.png
Petty Cash Options


  • For detailed steps on how to Export and Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found here
Petty Cash Importing Option
File:Petty Cash Importing Option.png
Petty Cash Importing Option
  • For detailed steps on how to Import a Petty Cash, you can visit the Petty Cash Job Aids which can be found here
Petty Cash Record Options
File:Petty Cash Record Option.png
Petty Cash Record Option

Notes:

  • Petty Cash can only be cancelled if it is still on UNPAID Status.
    • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
  • For detailed steps on how to View, Edit, Print and Cancel a Petty Cash, you can visit the Petty Cash Job Aids which can be found here
Petty Cash View Record
File:Petty Cash View Record.png
Petty Cash View Record

Notes:

  • The user can Edit the Petty Cash Record while viewing
    • The user can only edit it while the status of the Petty Cash is UNPAID
  • For detailed steps on how to view a Petty Cash, you can visit the Petty Cash Job Aids which can be found here


Categories:
Modules
Financials Financials | Petty Cash | Payment Voucher
Maintenance Supplier | Chart of Account | Tax
Job Aid Modules
Financials Aids Petty Cash Aids | Payment Voucher Aids
Maintenance Aids Supplier Aids | Chart of Accounts Aids | Tax Aids
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