Discussion

Difference between revisions of "Receipt Voucher"

Line 10: Line 10:
 
=====Adding Receipt Voucher=====
 
=====Adding Receipt Voucher=====
 
[[File:Adding Receipt Voucher.png|center|thumb|867x867px|Adding Receipt Voucher]]
 
[[File:Adding Receipt Voucher.png|center|thumb|867x867px|Adding Receipt Voucher]]
 +
<br />
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
Line 15: Line 16:
 
!Expected Value
 
!Expected Value
 
|-
 
|-
−
|1.[[Customer]]
+
|1.Voucher No
 +
|•<span style="color: rgb(34, 34, 34)">Voucher Reference number generated upon creation</span>
 +
|•<span style="color: rgb(34, 34, 34)">Alphanumeric(Auto-Generated)</span>
 +
|-
 +
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List in the Supplier Maintenance Module
 
|•Customer List in the Supplier Maintenance Module
 
|-
 
|-
−
|2.[[Accounts Receivable|Total Receivable]]
+
|3.[[Accounts Receivable|Total Receivable]]
 
|•Receivables to be tagged on the Transaction
 
|•Receivables to be tagged on the Transaction
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|-
 
|-
−
|3.[[Credit Voucher|Credit]]
+
|4.[[Credit Voucher|Credit]]
 
|•Credit Vouchers to be tagged on the Transaction
 
|•Credit Vouchers to be tagged on the Transaction
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|-
 
|-
−
|4.CWT
+
|5.CWT
 
|•Credit Withholding Tax
 
|•Credit Withholding Tax
 
|•Tick/Untick
 
|•Tick/Untick
 
|-
 
|-
−
|5.Voucher Date
+
|6.Voucher Date
 
|•Date when the voucher was created
 
|•Date when the voucher was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Payment Mode
+
|7.Payment Mode
 
|•Mode of Payment for the Transaction
 
|•Mode of Payment for the Transaction
 
|•Cash/Check
 
|•Cash/Check
 
|-
 
|-
−
|7.OR No.
+
|8.OR No.
 
|•Original Receipt Number for Reference
 
|•Original Receipt Number for Reference
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Advance Payment
+
|9.Advance Payment
 
|•Allows the user to create a credit voucher from the Transaction
 
|•Allows the user to create a credit voucher from the Transaction
 
|•Tick/untick / Edit down payment Account
 
|•Tick/untick / Edit down payment Account
 
|-
 
|-
−
|9.Overpayment
+
|10.Overpayment
 
|•Allows the user to create a debit voucher from the transaction
 
|•Allows the user to create a debit voucher from the transaction
 
|•Tick/untick / Edit Overpayment Account
 
|•Tick/untick / Edit Overpayment Account
 
|-
 
|-
−
|10.Notes
+
|11.Notes
 
|•Adds additional remarks on the transaction
 
|•Adds additional remarks on the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|11.[[Chart of Account|Account]]
+
|12.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|12.Debit
+
|14.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|13.Credit
+
|15.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
Line 74: Line 79:
 
*By ticking Advance Payment, the user can create a [[Credit Voucher]].
 
*By ticking Advance Payment, the user can create a [[Credit Voucher]].
 
*Only one user can Add Receipt Voucher function at a time.
 
*Only one user can Add Receipt Voucher function at a time.
 +
*By choosing Check as Payment Mode, Check details as well as [[Bank]] details are needed to fill up in order to reflect the details to Accounting details.
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
Line 83: Line 89:
 
!Expected Value
 
!Expected Value
 
|-
 
|-
−
|1.[[Customer]]
+
|1.Voucher No
 +
|•<span class="ve-pasteProtect" style="color: rgb(34, 34, 34)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(34, 34, 34)&quot;}">Voucher Reference number generated upon creation</span>
 +
|•<span class="ve-pasteProtect" style="color: rgb(34, 34, 34)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(34, 34, 34)&quot;}">Alphanumeric(Auto-Generated)</span>
 +
|-
 +
|2.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List in the Supplier Maintenance Module
 
|•Customer List in the Supplier Maintenance Module
 
|-
 
|-
−
|2.[[Accounts Receivable|Total Receivable]]
+
|3.[[Accounts Receivable|Total Receivable]]
 
|•Receivables to be tagged on the Transaction
 
|•Receivables to be tagged on the Transaction
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|-
 
|-
−
|3.[[Credit Voucher|Credits]]
+
|4.[[Credit Voucher|Credit]]
 
|•Credit Vouchers to be tagged on the Transaction
 
|•Credit Vouchers to be tagged on the Transaction
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|-
 
|-
−
|4.CWT
+
|5.CWT
 
|•Credit Withholding Tax
 
|•Credit Withholding Tax
 
|•Tick/Untick
 
|•Tick/Untick
 
|-
 
|-
−
|5.Voucher Date
+
|6.Voucher Date
 
|•Date when the voucher was created
 
|•Date when the voucher was created
 
|•Date
 
|•Date
 
|-
 
|-
−
|6.Payment Mode
+
|7.Payment Mode
 
|•Mode of Payment for the Transaction
 
|•Mode of Payment for the Transaction
 
|•Cash/Check
 
|•Cash/Check
 
|-
 
|-
−
|7.OR No.
+
|8.OR No.
 
|•Original Receipt Number for Reference
 
|•Original Receipt Number for Reference
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Advance Payment
+
|9.Advance Payment
 
|•Allows the user to create a credit voucher from the Transaction
 
|•Allows the user to create a credit voucher from the Transaction
 
|•Tick/untick / Edit down payment Account
 
|•Tick/untick / Edit down payment Account
 
|-
 
|-
−
|9.Overpayment
+
|10.Overpayment
 
|•Allows the user to create a debit voucher from the transaction
 
|•Allows the user to create a debit voucher from the transaction
 
|•Tick/untick / Edit Overpayment Account
 
|•Tick/untick / Edit Overpayment Account
 
|-
 
|-
−
|10.Notes
+
|11.Notes
 
|•Adds additional remarks on the transaction
 
|•Adds additional remarks on the transaction
 
|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|11.Deposit To
+
|12.[[Chart of Account|Account]]
−
|•Bank to be Deposit the check
 
−
|•Alphanumeric
 
−
|-
 
−
|12.Check Number
 
−
|•Check reference number
 
−
|•Number
 
−
|-
 
−
|13.Check Date
 
−
|•Date when the check was issued
 
−
|•Date
 
−
|-
 
−
|14.Amount
 
−
|•Amount of Check
 
−
|•Amount/Number
 
−
|-
 
−
|15.[[Chart of Account|Account]]
 
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
 
|-
 
|-
−
|16.Debit
+
|14.Debit
 
|•Debit Amount for the Transaction
 
|•Debit Amount for the Transaction
 
|•Number
 
|•Number
 
|-
 
|-
−
|17.Credit
+
|15.Credit
 
|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
−
|}
+
|}Notes
−
 
 
−
Notes
 
  
 
*Only one user can Edit Receipt Voucher function at a time.
 
*Only one user can Edit Receipt Voucher function at a time.
Line 162: Line 154:
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
* By choosing Check as Payment Mode, Check details as well as [[Bank]] details are needed to fill up in order to reflect the details to Accounting details.
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
Line 169: Line 162:
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
−
<br />
 
 
=====Receipt Voucher Record Option=====
 
=====Receipt Voucher Record Option=====
 
[[File:Receipt Voucher Record Option.png|center|thumb|Receipt Voucher Record Option]]Notes:
 
[[File:Receipt Voucher Record Option.png|center|thumb|Receipt Voucher Record Option]]Notes:
Line 178: Line 170:
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
−
<br />
 
 
=====Receipt Voucher View Record=====
 
=====Receipt Voucher View Record=====
 
[[File:Receipt Voucher View Record.png|center|thumb|Receipt Voucher View Record]]
 
[[File:Receipt Voucher View Record.png|center|thumb|Receipt Voucher View Record]]
Line 193: Line 184:
 
|-
 
|-
 
|Maintenance
 
|Maintenance
−
|[[Customer]]<nowiki> | </nowiki>[[Chart of Account]]
+
|[[Bank]]<nowiki> | </nowiki>[[Customer]]<nowiki> | </nowiki>[[Chart of Account]]
 
|-
 
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
Line 201: Line 192:
 
|-
 
|-
 
|Maintenance Aids
 
|Maintenance Aids
−
|[[Customer Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
+
|[[Bank Aids]]<nowiki> | </nowiki>[[Customer Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
 
|-
 
|-
 
|Others
 
|Others
 
|[[Sales Process]]
 
|[[Sales Process]]
 
|}
 
|}

Revision as of 13:06, 7 April 2021

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Receipt Voucher Record List
File:Receipt Voucher Record List.png
Receipt Voucher Record List
Adding Receipt Voucher
File:Adding Receipt Voucher.png
Adding Receipt Voucher


Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • By ticking Advance Payment, the user can create a Credit Voucher.
  • Only one user can Add Receipt Voucher function at a time.
  • By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
  • For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Editing Receipt Voucher
File:Editing Receipt Voucher.png
Editing Receipt Voucher
Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • Only one user can Edit Receipt Voucher function at a time.
  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Account Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
  • For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Option
File:Receipt Voucher Option.png
Receipt Voucher Option

Notes:

  • For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Record Option
File:Receipt Voucher Record Option.png
Receipt Voucher Record Option

Notes:

  • The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
  • Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher View Record
File:Receipt Voucher View Record.png
Receipt Voucher View Record


  • For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Categories:
Modules
Financials Accounts Receivable | Credit Voucher | Financials
Maintenance Bank | Customer | Chart of Account
Job Aid Modules
Financials Aids Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids Bank Aids | Customer Aids | Chart of Accounts Aids
Others Sales Process
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