Difference between revisions of "Selling"
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The selling process is also sometimes called customer order management (COM) or Order to Cash (OTC) that starts with a sales quotation to settlement of the account by the customer. | The selling process is also sometimes called customer order management (COM) or Order to Cash (OTC) that starts with a sales quotation to settlement of the account by the customer. | ||
| − | Except for Sales Quotation, Oojeema tightly links the order to cash modules which keeps transactions easily traceable with each other until settlement of customer transactions. | + | Except for Sales Quotation, Oojeema tightly links the order to cash modules which keeps transactions easily traceable with each other until settlement of customer transactions. |
| − | ===== | + | ====== Setup ====== |
| + | Before any selling transaction can be made, you would need to setup the following maintenance tables: | ||
| − | [ | + | # Company |
| + | # [[Account Class]] | ||
| + | # Chart of Account | ||
| + | # [[Account Codes]] | ||
| + | # Currency | ||
| + | # Exchange Rate | ||
| + | # Tax | ||
| + | # Item Class | ||
| + | # Item Type | ||
| + | # Item Master | ||
| + | # Unit of Measure | ||
| + | # Price List | ||
| + | # Customer | ||
| + | # Terms | ||
| + | # | ||
| − | Sales | + | 2. Customer |
| + | <br /> | ||
| + | ======Sales Quotation====== | ||
| − | + | Sales quotations are created to document quotes to customers and document what arrangements was committed to a customer prior to a sales order. It can also be used to quote on estimates as details in the sales quotation can still be changed once this is converted into a sales order. | |
| − | [ | + | [[File:Add Sales Quotation.png|center|thumb|Add "Sales Quotation" screen]] |
| + | No accounting entries or inventory updates are made upon creation of a sales quotation | ||
| − | [ | + | Refer to this document on how to create a [[Sales Quotation]] |
| + | |||
| + | <br /> | ||
======Sales Order====== | ======Sales Order====== | ||
| − | + | Sales orders are documents created by the seller or vendor upon receipt of a purchase order from the customer. This document details the price, details of the items, discounts, tax arrangement as well as which warehouse the seller is getting the items from. | |
| + | |||
| + | Once the sales order is created inventoried items are then allocated for the customer. | ||
| − | + | No accounting entries are made upon creation of a sales order. Inventory of items in the sales order is allocated upon creation. | |
| − | + | Refer to this document on how to create a [[Sales Order]]<br /> | |
| − | <br /> | ||
======Delivery Receipt====== | ======Delivery Receipt====== | ||
| + | Delivery receipts are documents created to be used as a proof of delivery that is usually signed by the customer as proof of delivery and receipt of the items based on the customer sales order. | ||
| + | |||
| + | A delivery receipt may include all or some of the items listed in the customer sales order. This means, the seller or vendor may do partial deliveries of the ordered items | ||
| + | |||
| + | An accounting entry is made upon creation of a delivery receipt to record the [[average cost]] of the items in the delivery receipt at the time of the transaction. | ||
| + | |||
| + | Inventory is moved from allocated to delivered to update an inventory movement once the Delivery receipt is tagged as delivered. | ||
| + | <br />Refer to this document on how to create a [[Delivery Receipt]] | ||
| + | |||
| + | ====== Sales Invoice ====== | ||
| + | Sales invoices are created to record a business transaction. A sales invoice cannot be created without a delivery receipt that has been tagged as delivered. Only one delivery receipt can be tagged to a sales invoice. | ||
| + | |||
| + | Once the invoice is saved, Oojeema automatically creates an Accounts receivable voucher for the sales invoice. | ||
| + | |||
| + | Accounting entries are made to record cost of goods sold based on the average cost of the items per [[item class]] as well as the entries assigned to the item during setup. (See Item class - Accounting details or Item master - Accounting details) | ||
======Accounts Receivable====== | ======Accounts Receivable====== | ||
| − | + | Accounts receivables vouchers are documents created to record payment dues from the customer based in invoices generated. <blockquote>Accounts receivable vouchers (ARV) that is automatically generated via sales invoices are not editable?</blockquote><br /> | |
======Receipt Voucher====== | ======Receipt Voucher====== | ||
Revision as of 16:52, 4 October 2020
The selling process is also sometimes called customer order management (COM) or Order to Cash (OTC) that starts with a sales quotation to settlement of the account by the customer.
Except for Sales Quotation, Oojeema tightly links the order to cash modules which keeps transactions easily traceable with each other until settlement of customer transactions.
Contents
Setup
Before any selling transaction can be made, you would need to setup the following maintenance tables:
- Company
- Account Class
- Chart of Account
- Account Codes
- Currency
- Exchange Rate
- Tax
- Item Class
- Item Type
- Item Master
- Unit of Measure
- Price List
- Customer
- Terms
2. Customer
Sales Quotation
Sales quotations are created to document quotes to customers and document what arrangements was committed to a customer prior to a sales order. It can also be used to quote on estimates as details in the sales quotation can still be changed once this is converted into a sales order.
No accounting entries or inventory updates are made upon creation of a sales quotation
Refer to this document on how to create a Sales Quotation
Sales Order
Sales orders are documents created by the seller or vendor upon receipt of a purchase order from the customer. This document details the price, details of the items, discounts, tax arrangement as well as which warehouse the seller is getting the items from.
Once the sales order is created inventoried items are then allocated for the customer.
No accounting entries are made upon creation of a sales order. Inventory of items in the sales order is allocated upon creation.
Refer to this document on how to create a Sales Order
Delivery Receipt
Delivery receipts are documents created to be used as a proof of delivery that is usually signed by the customer as proof of delivery and receipt of the items based on the customer sales order.
A delivery receipt may include all or some of the items listed in the customer sales order. This means, the seller or vendor may do partial deliveries of the ordered items
An accounting entry is made upon creation of a delivery receipt to record the average cost of the items in the delivery receipt at the time of the transaction.
Inventory is moved from allocated to delivered to update an inventory movement once the Delivery receipt is tagged as delivered.
Refer to this document on how to create a Delivery Receipt
Sales Invoice
Sales invoices are created to record a business transaction. A sales invoice cannot be created without a delivery receipt that has been tagged as delivered. Only one delivery receipt can be tagged to a sales invoice.
Once the invoice is saved, Oojeema automatically creates an Accounts receivable voucher for the sales invoice.
Accounting entries are made to record cost of goods sold based on the average cost of the items per item class as well as the entries assigned to the item during setup. (See Item class - Accounting details or Item master - Accounting details)
Accounts Receivable
Accounts receivables vouchers are documents created to record payment dues from the customer based in invoices generated.
Accounts receivable vouchers (ARV) that is automatically generated via sales invoices are not editable?