Debit Voucher

Financials | Payment Voucher | Accounts Payable

Debit Voucher

Allows the user to create transaction that can be applied to payment voucher to reduce its amount due in the Payables

Requirements before using Debit Voucher

• The user should have the following records in order to proceed on using the Debit Voucher
  1. Currency
  2. Chart of Account
  3. Exchange Rate
  4. Supplier
  5. Accounts Payable
  6. Receipt Voucher

Debit Voucher Record Status

Status	Description
ACTIVE	If the Debit Voucher is newly created and have not been used.
USED	If the Debit Voucher's balance has been used up.
CANCELLED	If the Payment Voucher reference is Cancelled

Notes:

• Debit Voucher can only be created through Payment Voucher and Purchase Return.
  • Debit Vouchers can be edited by editing the Payment Voucher corresponds to the Debit Voucher.
  • Debit Vouchers created by Purchase Return cannot be edited but can be cancelled.
• The Status of Debit Voucher will change when:
  • Active to Used - If the balance of the Debit Voucher has been used up.
  • Cancelled - If the Debit Voucher is cancelled.

Creating Debit Voucher

1. Click Payment Voucher from Financial Module
2. Under Payment Voucher, Click Add Payment Voucher
3. Select a Supplier then tick the Down Payment Option
4. Fill up the required fields for Header and Accounting details then click Save

Applying Debit Voucher

1. Under Create Payment Voucher, Select a Supplier and tagged a Payable
2. Click Debits
3. Click the Vouchers need to Apply in the Transaction then click Tag

Debit Voucher Options

File:Debit Voucher Options.png

Debit Voucher Options

• For detailed steps on how to export a Debit Voucher, you can visit the Debit Voucher Job Aids which can be found here

Debit Voucher Record Options

Actions Available base on Debit Voucher Record Status

Status	View	Print
ACTIVE	☑	☑
USED	☑	☑
CANCELLED	☑	☑

Notes:

• if all balance of the active Vouchers have been used up, it will change its status into used
• Debit Voucher can only be edited through its reference Payment Voucher
• Debit Voucher can be used in multiple Payment Voucher until such time its balance are all used up.

Exporting Voucher Options

1. Go to Financials then click Debit Voucher
2. Click Options then click Export.