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Difference between revisions of "Receipt Voucher"

(Tag: 2017 source edit)
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==Receipt Voucher==
 
==Receipt Voucher==
 
Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.
 
Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.
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=====Requirements before using Receipt Voucher=====
  
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*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Receipt Voucher]]
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*#[[Customer]]
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*#[[Chart of Account]]
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*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
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*#[[Customer Aids]]
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*#[[Chart of Accounts Aids]]
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Notes:
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*The customer should have a <span>[[Delivery Receipt]] with [[Sales Invoice]]</span> Record or [[Billing]] in order to create an [[Accounts Receivable]] to be tag on the Voucher. Instructions on how to create the following records can be found below:
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*#[[Delivery Receipt Aids]]
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*#[[Sales Invoice Aids]]
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*#[[Billing Aids]]
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*#[[Accounts Receivable Aids]]
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<br />
 
=====Receipt Voucher Record List=====
 
=====Receipt Voucher Record List=====
 
[[File:Receipt Voucher Record List.png|center|thumb|Receipt Voucher Record List]]
 
[[File:Receipt Voucher Record List.png|center|thumb|Receipt Voucher Record List]]
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**This can be seen in [[Chart of Account]] Maintenance Module.
 
**This can be seen in [[Chart of Account]] Maintenance Module.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
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* By choosing Check as Payment Mode, Check details as well as [[Bank]] details are needed to fill up in order to reflect the details to Accounting details.
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*By choosing Check as Payment Mode, Check details as well as [[Bank]] details are needed to fill up in order to reflect the details to Accounting details.
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  

Revision as of 14:02, 7 May 2021

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Requirements before using Receipt Voucher

Notes:


Receipt Voucher Record List
File:Receipt Voucher Record List.png
Receipt Voucher Record List
Adding Receipt Voucher
File:Adding Receipt Voucher.png
Adding Receipt Voucher


Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • By ticking Advance Payment, the user can create a Credit Voucher.
  • Only one user can Add Receipt Voucher function at a time.
  • By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
  • For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Editing Receipt Voucher
File:Editing Receipt Voucher.png
Editing Receipt Voucher
Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • Only one user can Edit Receipt Voucher function at a time.
  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Account Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
  • For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Option
File:Receipt Voucher Option.png
Receipt Voucher Option

Notes:

  • For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Record Option
File:Receipt Voucher Record Option.png
Receipt Voucher Record Option

Notes:

  • The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
  • Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher View Record
File:Receipt Voucher View Record.png
Receipt Voucher View Record


  • For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Categories:
Modules
Financials Accounts Receivable | Credit Voucher | Financials
Maintenance Bank | Customer | Chart of Account
Job Aid Modules
Financials Aids Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids Bank Aids | Customer Aids | Chart of Accounts Aids
Others Sales Process
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