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Difference between revisions of "Receipt Voucher"

(Tag: 2017 source edit)
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*#[[Customer]]
 
*#[[Customer]]
 
*#[[Chart of Account]]
 
*#[[Chart of Account]]
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*For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages:
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*The user should have the following records in order to proceed on using the [[Receipt Voucher]]
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*#[[Customer Aids]]
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*#[[Accounts Receivable]]
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*#[[Chart of Accounts Aids]]
 
  
−
Notes:
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{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: "Open Sans", Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Receipt Voucher Record Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Description
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''UNPOSTED'''
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| style="" |If the Receipt Voucher is newly created and not yet posted
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''POSTED'''
 +
| style="" |If the Receipt Voucher is posted
 +
|- style="box-sizing: inherit;"
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| style="" |'''CANCELLED'''
 +
| style="" |If the Receipt Voucher is Cancelled
 +
|}
  
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*The customer should have a <span>[[Delivery Receipt]] with [[Sales Invoice]]</span> Record or [[Billing]] in order to create an [[Accounts Receivable]] to be tag on the Voucher. Instructions on how to create the following records can be found below:
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=====Receipt Voucher Record List=====
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*#[[Delivery Receipt Aids]]
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=====Adding Receipt Voucher=====
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*#[[Sales Invoice Aids]]
 
−
*#[[Billing Aids]]
 
−
*#[[Accounts Receivable Aids]]
 
  
−
<br />
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# Click Receipt Voucher under Financial menu
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=====Receipt Voucher Record List=====
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# Under Receipt Voucher Menu, click Add Receipt Voucher
−
[[File:Receipt Voucher Record List.png|center|thumb|Receipt Voucher Record List]]
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# Fill up the required fields then click Save. Note: Fields with <span class="col-red">*</span> are required to be filled up.
  
−
=====Adding Receipt Voucher=====
 
−
[[File:Adding Receipt Voucher.png|center|thumb|867x867px|Adding Receipt Voucher]]
 
−
<br />
 
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
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=====Editing Receipt Voucher=====
 
=====Editing Receipt Voucher=====
−
[[File:Editing Receipt Voucher.png|center|thumb|861x861px|Editing Receipt Voucher]]
 
 
{| class="wikitable"
 
{| class="wikitable"
 
!Field
 
!Field
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|•Credit Amount for the Transaction
 
|•Credit Amount for the Transaction
 
|•Number
 
|•Number
−
|}Notes
+
|}<br />
−
 
 
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*Only one user can Edit Receipt Voucher function at a time.
 
−
 
 
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*Customer should be on '''ACTIVE''' status when creating or editing a transaction.
 
−
**This can be seen in [[Customer]] Maintenance Module.
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
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*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.</span>
 
−
**This can be seen in [[Chart of Account]] Maintenance Module.
 
−
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 
−
*By choosing Check as Payment Mode, Check details as well as [[Bank]] details are needed to fill up in order to reflect the details to Accounting details.
 
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 
−
 
 
 
=====Receipt Voucher Option=====
 
=====Receipt Voucher Option=====
 
[[File:Receipt Voucher Option.png|center|thumb|376x376px|Receipt Voucher Option]]Notes:
 
[[File:Receipt Voucher Option.png|center|thumb|376x376px|Receipt Voucher Option]]Notes:
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=====Receipt Voucher Record Option=====
 
=====Receipt Voucher Record Option=====
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[[File:Receipt Voucher Record Option.png|center|thumb|Receipt Voucher Record Option]]Notes:
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{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Sales Quotation Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
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! style="background-color:rgb(234, 236, 240);text-align:center;" |View
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Edit
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Print
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Post
 +
!Unpost
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! style="background-color:rgb(234, 236, 240);text-align:center;" |Cancel
 +
|- style="box-sizing: inherit;"
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| style="" |'''UNPOSTED'''
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| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|
 +
| style="vertical-align:middle;text-align:center;" |☑
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|- style="box-sizing: inherit;"
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| style="" |'''POSTED'''
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| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |
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|- style="box-sizing: inherit;"
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| style="" |'''CANCELLED'''
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |
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| style="vertical-align:middle;text-align:center;" |☑
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| style="vertical-align:middle;text-align:center;" |
 +
|
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| style="vertical-align:middle;text-align:center;" |
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|}
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Notes:
  
 
*The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on '''OPEN''' Status
 
*The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on '''OPEN''' Status
 
*[[Credit Voucher]] tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
 
*[[Credit Voucher]] tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
  
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*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
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*Partially used Credit Voucher cannot be edited even the Receipt Voucher corresponding to it is still open.
 +
 
 +
=====Creating Credit Voucher =====
 +
 
 +
# Click Receipt Voucher from Financial Module
 +
# Under Receipt Voucher, Click Add Receipt Voucher
 +
# Select a Customer then tick the Advance Payment Option
 +
# Fill up the required fields for Header and Accounting details then click Save
  
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=====Receipt Voucher View Record=====
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===== Applying Credit Voucher =====
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[[File:Receipt Voucher View Record.png|center|thumb|Receipt Voucher View Record]]
 
−
<br />
 
  
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
+
# Under Create Receipt Voucher, Select A Customer and tagged a Receivable
 +
# Click Credits
 +
# Click the Vouchers need to Apply in the Transaction then click Tag<br />
  
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{| class="wikitable"
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{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''

Revision as of 11:27, 26 November 2021

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Requirements before using Receipt Voucher
Receipt Voucher Record Status
Status Description
UNPOSTED If the Receipt Voucher is newly created and not yet posted
POSTED If the Receipt Voucher is posted
CANCELLED If the Receipt Voucher is Cancelled
Receipt Voucher Record List
Adding Receipt Voucher
  1. Click Receipt Voucher under Financial menu
  2. Under Receipt Voucher Menu, click Add Receipt Voucher
  3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.
Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number

Notes

  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • By ticking Advance Payment, the user can create a Credit Voucher.
  • Only one user can Add Receipt Voucher function at a time.
  • By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
  • For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Editing Receipt Voucher
Field Description Expected Value
1.Voucher No •Voucher Reference number generated upon creation •Alphanumeric(Auto-Generated)
2.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
3.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT •Credit Withholding Tax •Tick/Untick
6.Voucher Date •Date when the voucher was created •Date
7.Payment Mode •Mode of Payment for the Transaction •Cash/Check
8.OR No. •Original Receipt Number for Reference •Alphanumeric
9.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
10.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
11.Notes •Adds additional remarks on the transaction •Alphanumeric
12.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
14.Debit •Debit Amount for the Transaction •Number
15.Credit •Credit Amount for the Transaction •Number


Receipt Voucher Option
File:Receipt Voucher Option.png
Receipt Voucher Option

Notes:

  • For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Record Option
Actions Available base on Sales Quotation Record Status
Status View Edit Print Post Unpost Cancel
UNPOSTED ☑ ☑ ☑ ☑ ☑
POSTED ☑ ☑ ☑
CANCELLED ☑ ☑

Notes:

  • The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
  • Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
  • Partially used Credit Voucher cannot be edited even the Receipt Voucher corresponding to it is still open.
Creating Credit Voucher
  1. Click Receipt Voucher from Financial Module
  2. Under Receipt Voucher, Click Add Receipt Voucher
  3. Select a Customer then tick the Advance Payment Option
  4. Fill up the required fields for Header and Accounting details then click Save
Applying Credit Voucher
  1. Under Create Receipt Voucher, Select A Customer and tagged a Receivable
  2. Click Credits
  3. Click the Vouchers need to Apply in the Transaction then click Tag
Categories:
Modules
Financials Accounts Receivable | Credit Voucher | Financials
Maintenance Bank | Customer | Chart of Account
Job Aid Modules
Financials Aids Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids Bank Aids | Customer Aids | Chart of Accounts Aids
Others Sales Process
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