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Difference between revisions of "Disbursement Voucher"
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**'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation | **'''INACTIVE''' chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation | ||
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span> | *<span style="color: rgb(51, 51, 51)">For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found <span>[[Disbursement Voucher Aids|here]]</span></span> | ||
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=====Editing Disbursement Voucher===== | =====Editing Disbursement Voucher===== | ||
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|Maintenance | |Maintenance | ||
| − | |[[Supplier]]<nowiki> | </nowiki>[[Chart of Account | + | |[[Supplier]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Users Group]] |
|- | |- | ||
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules''' | | colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules''' | ||
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|Maintenance Aids | |Maintenance Aids | ||
| − | |[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts | + | |[[Supplier Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Users Group Aids]] |
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Revision as of 18:08, 6 September 2021
Contents
Disbursement Voucher
Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.
Requirements before using Disbursement Voucher
- The user should setup the following Maintenance Module in order to proceed on using the Disbursement Voucher
- For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
Disbursement Voucher Record List
File:Disbursement Voucher Record List.png
Disbursement Voucher Record List.
Adding Disbursement Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List provided in the Supplier Maintenance Module |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Voucher Date | •Date when the Voucher was Created | •Date |
| 4.Payment Mode | •Mode of Payment of the Transaction | •Cash or Check |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 7.Description | •Any remarks or description on the specific Accounting Details | •Alphanumeric |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
| 10.VAT | •VAT to be applied in the amount on the accounting details in the transaction | •Tick/Untick |
| 11.Tax | •Type of Tax to be applied when the VAT is ticked | •Tax List provided in the Tax Maintenance Module |
Notes:
- Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
- This can be seen in Supplier Maintenance Module
- Past Transactions with INACTIVE status prior to its deactivation can still be used.
- Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
- List of Accounts can be found on Chart of Account under Maintenance Module.
- INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
- For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Editing Disbursement Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List provided in the Supplier Maintenance Module |
| 2.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 3.Voucher Date | •Date when the Voucher was Created | •Date |
| 4.Payment Mode | •Mode of Payment of the Transaction | •Cash or Check |
| 5.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 6.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 7.Description | •Any remarks or description on the specific Accounting Details | •Alphanumeric |
| 8.Debit | •Debit Amount for the Transaction | •Number |
| 9.Credit | •Credit Amount for the Transaction | •Number |
| 10.VAT | •VAT to be applied in the amount on the accounting details in the transaction | •Tick/Untick |
| 11.Tax | •Type of Tax to be applied when the VAT is ticked | •Tax List provided in the Tax Maintenance Module |
Notes:
- Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
- This can be seen in Supplier Maintenance Module
- Past Transactions with INACTIVE status prior to its deactivation can still be used.
- Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
- List of Accounts can be found on Chart of Account under Maintenance Module.
- INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
- For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Options
File:Disbursement Voucher Options.png
Disbursement Voucher Options
- For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher Record Options
File:Disbursement Voucher Record Options.png
Disbursement Voucher Record Options
- For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
Disbursement Voucher View Record
Notes:
- The user can edit the details when Viewing the record.
- For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here
| Modules | |
|---|---|
| Financials | Financials | Disbursement Voucher |
| Maintenance | Supplier | Chart of Account | Users Group |
| Job Aid Modules | |
| Financials Aids | Disbursement Voucher Aids |
| Maintenance Aids | Supplier Aids | Chart of Accounts Aids | Users Group Aids |