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Difference between revisions of "Credit Voucher"

(Tag: 2017 source edit)
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<div style="text-align: center;">
 
<div style="text-align: center;">
−
[[Financials]] | [[Receipt Voucher]] | [[Credit Voucher Aids]] | [[Accounts Receivable]]
+
[[Financials]] | [[Accounts Receivable]] | [[Receipt Voucher]]
 
</div>
 
</div>
 
==Credit Voucher==
 
==Credit Voucher==
 
Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.
 
Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.
  
−
===== <span class="mw-headline" id="Requirements_before_using_Receipt_Voucher" style="box-sizing: inherit;">Requirements before using Credit Voucher</span> =====
+
=====<span class="mw-headline" id="Requirements_before_using_Receipt_Voucher" style="box-sizing: inherit;">Requirements before using Credit Voucher</span>=====
  
−
* The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Credit Voucher]]
+
*The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Credit Voucher]]
−
*# [[ATC Code]]
+
*#[[ATC Code]]
−
*# [[Bank]]
+
*#[[Bank]]
−
*# [[Customer]]
+
*#[[Customer]]
−
*# [[Chart of Account]]
+
*#[[Chart of Account]]
−
* The user should have the following records in order to proceed on using the [[Credit Voucher]]
+
*The user should have the following records in order to proceed on using the [[Credit Voucher]]
−
*# [[Accounts Receivable]]
+
*#[[Accounts Receivable]]
−
*# [[Receipt Voucher]]
+
*#[[Receipt Voucher]]
  
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
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|- style="box-sizing: inherit;"
 
|- style="box-sizing: inherit;"
 
| style="" |'''CANCELLED'''
 
| style="" |'''CANCELLED'''
−
| style="" |If the Receipt Voucher reference is Cancelled  
+
| style="" |If the Receipt Voucher reference is Cancelled
 
|}
 
|}
 
Notes:
 
Notes:
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**[[Sales Return]] - [[Credit Voucher]] will be auto-generated when Sales Return has been created.
 
**[[Sales Return]] - [[Credit Voucher]] will be auto-generated when Sales Return has been created.
  
−
<br />
 
 
=====Credit Voucher Record List=====
 
=====Credit Voucher Record List=====
−
=====Credit Voucher Options=====
 
−
[[File:Credit Voucher Option.png|center|thumb|Credit Voucher Option]]<br />
 
  
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to Export a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
+
===== <span class="mw-headline" id="Creating_Credit_Voucher" style="box-sizing: inherit;">Creating Credit Voucher</span> =====
  
−
<br />
+
# Click Receipt Voucher from Financial Module
−
=====Credit Voucher Record Options=====
+
# Under Receipt Voucher, Click Add Receipt Voucher
−
<br />[[File:Credit Voucher Record Option.png|center|thumb|Credit Voucher Record Option]]
+
# Select a Customer then tick the Advance Payment Option
 +
# Fill up the required fields for Header and Accounting details then click Save
  
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit and Print a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
+
===== <span class="mw-headline" id="Applying_Credit_Voucher" style="box-sizing: inherit;">Applying Credit Voucher</span> =====
  
−
<br />
+
# Under Create Receipt Voucher, Select A Customer and tagged a Receivable
−
=====Credit Voucher View Record=====
+
# Click Credits
−
[[File:Credit Voucher View Record.png|center|thumb|Credit Voucher View Record]]
+
# Click the Vouchers need to Apply in the Transaction then click Tag
  
−
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View a Credit Voucher, you can visit the Credit Voucher Job Aids which can be found <span>[[Credit Voucher Aids|here]]</span></span>
+
===== Credit Voucher Record Options =====
 +
{| class="wikitable" style="box-sizing: inherit; border-collapse: collapse; border-spacing: 0px; background-color: rgb(248, 249, 250); font-size: 14px; color: rgb(34, 34, 34); margin: auto; border: 1px solid rgb(162, 169, 177); font-family: &quot;Open Sans&quot;, Roboto, arial, sans-serif; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;"
 +
|+ style="box-sizing: inherit; padding-top: 8px; padding-bottom: 8px; color: rgb(119, 119, 119); text-align: left; font-weight: bold;" |Actions Available base on Credit Voucher Record Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Status
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |View
 +
! style="background-color:rgb(234, 236, 240);text-align:center;" |Print
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''ACTIVE'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''USED'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|- style="box-sizing: inherit;"
 +
| style="" |'''CANCELLED'''
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
| style="vertical-align:middle;text-align:center;" |☑
 +
|}
 +
Notes:
 +
 
 +
* if all balance of the active Vouchers have been used up, it will change its status into used
 +
* Credit Voucher can only be edited through its reference [[Receipt Voucher]]
 +
* Credit Voucher can be used in multiple [[Receipt Voucher]] until such time its balance are all used up.
  
−
{| class="wikitable"
+
=====Exporting Voucher Options=====
 +
 
 +
# Go to Financials then click [[Credit Voucher]]
 +
# Click Options then click Export.
 +
 
 +
{| class="wikitable" style="margin: auto;"
 
|+Categories:
 
|+Categories:
 
! colspan="2" |'''Modules'''
 
! colspan="2" |'''Modules'''
 
|-
 
|-
 
|Financials
 
|Financials
−
|[[Financials]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]<nowiki> | </nowiki>[[Accounts Receivable]]
+
|[[Financials]]<nowiki> | </nowiki>[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]
 
|-
 
|-
 
|Inventory
 
|Inventory
 
|[[Sales Return]]
 
|[[Sales Return]]
 +
|-
 +
|Maintenance
 +
|[[ATC Code]]<nowiki> | </nowiki>[[Bank]]<nowiki> | </nowiki>[[Chart of Accounts]]<nowiki> | </nowiki>[[Customer]]
 
|-
 
|-
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
 
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|Inventory Aids
 
|Inventory Aids
 
|[[Sales Return Aids]]
 
|[[Sales Return Aids]]
 +
|-
 +
|Maintenance Aids
 +
|[[ATC Codes Aids]]<nowiki> | </nowiki>[[Bank Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Customer Aids]]
 
|}<br />
 
|}<br />

Revision as of 13:20, 29 November 2021

Credit Voucher

Allows the user to create a voucher that can be applied to a customer’s receipt voucher as a payment or reduction.

Requirements before using Credit Voucher
Credit Voucher Record Status
Status Description
ACTIVE If the Credit Voucher is newly created and have not been used.
USED If the Credit Voucher's balance has been used up.
CANCELLED If the Receipt Voucher reference is Cancelled

Notes:

  • Credit Voucher can only be created through:
    • Receipt Voucher - this can be done through making a Receipt Voucher and by ticking advance Payment.
      • Credit Voucher can only be edited through Receipt Voucher.
    • Sales Return - Credit Voucher will be auto-generated when Sales Return has been created.
Credit Voucher Record List
Creating Credit Voucher
  1. Click Receipt Voucher from Financial Module
  2. Under Receipt Voucher, Click Add Receipt Voucher
  3. Select a Customer then tick the Advance Payment Option
  4. Fill up the required fields for Header and Accounting details then click Save
Applying Credit Voucher
  1. Under Create Receipt Voucher, Select A Customer and tagged a Receivable
  2. Click Credits
  3. Click the Vouchers need to Apply in the Transaction then click Tag
Credit Voucher Record Options
Actions Available base on Credit Voucher Record Status
Status View Print
ACTIVE ☑ ☑
USED ☑ ☑
CANCELLED ☑ ☑

Notes:

  • if all balance of the active Vouchers have been used up, it will change its status into used
  • Credit Voucher can only be edited through its reference Receipt Voucher
  • Credit Voucher can be used in multiple Receipt Voucher until such time its balance are all used up.
Exporting Voucher Options
  1. Go to Financials then click Credit Voucher
  2. Click Options then click Export.
Categories:
Modules
Financials Financials | Accounts Receivable | Credit Voucher | Receipt Voucher
Inventory Sales Return
Maintenance ATC Code | Bank | Chart of Accounts | Customer
Job Aid Modules
Financials Aids Credit Voucher Aids | Receipt Voucher Aids | Accounts Receivable Aids
Inventory Aids Sales Return Aids
Maintenance Aids ATC Codes Aids | Bank Aids | Chart of Accounts Aids | Customer Aids


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