Tax

Maintenance | Chart of Account

Tax

This maintenance screen allows the user to configure and add tax types to be used on their transactions.

Requirements before using Tax

• The user should setup the following Maintenance Module in order to proceed on using the Tax
  1. Chart of Account

Tax Record List

Notes:

• Tax, as long as its status is ACTIVE can be used in the following modules:
  • Sales Quotation
  • Sales Order
  • Sales Invoice
  • Purchase Order
  • Accounts Payable
  • Accounts Receivable
    • Accounts Receivable generated from Sales Invoice cannot be edited
• Past Transactions with INACTIVE tax can still be used prior to its deactivation but for new transactions, INACTIVE tax cannot be used.

Adding Tax Record

1. Go to Maintenance then click Tax
2. Click Add Tax Button
3. Fill up the necessary fields. Please make sure that all tabs are filled out then click Save.

Field	Description	Expected Output
1.Tax Code	•Reference Code for Tax	•Alphanumeric
2.Tax Name	•Name of Tax	•Alphanumeric
3.Tax Description	•Description of Tax	•Alphanumeric
4.Tax Rate	•Rate to be Apply when applying tax	•Number
5.Tax Type	•Nature of Tax	•Tax Type Field List
6.Tax Account	•Account to be applied when applying tax	•Account List under Chart of Account Maintenance Module
7.Transaction Type	•Type of Transaction when applying Tax	•Sales/Purchase/Both

Notes:

• Tax Code is a unique required field in the Module. This field cannot be edited once the Tax Record is created.
• Tax Count is a required field. Accounts can be used from Chart of Account as long as the status of that account is ACTIVE

Editing Tax Record

1. Go to Maintenance then click Tax
2. Select the Tax that needs an update. Click the drop-down arrow then click Edit
3. Update the necessary Fields and Click Save

Field	Description	Expected Output
1.Tax Name	•Name of Tax	•Alphanumeric
2.Tax Description	•Description of Tax	•Alphanumeric
3.Tax Rate	•Rate to be Apply when applying tax	•Number
4.Tax Type	•Nature of Tax	•Tax Type Field List
5.Tax Account	•Account to be applied when applying tax	•Account List under Chart of Account Maintenance Module
6.Transaction Type	•Type of Transaction when applying Tax	•Sales/Purchase/Both

Notes:

• Tax Count is a required field. Accounts can be used from Chart of Accounts as long as the status of that account is ACTIVE
  • The status of Accounts can be seen in Chart of Account Maintenance Module

Importing and Exporting Option

1. Under Chart of Account Screen, Click Options

2. Under Options, The user may Export or Import The Record

• When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
• When Importing the records, the user should follow the following steps provided in the Importing Tax Screen such as
  • Downloading the template link provided under Step 1.
  • Filling up the information needed for each columns of the template
  • Uploading the updated Template

Tax Import Details

Field	Description	Allowed Inputs	Input Restrictions	Required Field?
1.Tax Code	Reference Code for Tax	*Alphanumeric *Special Characters	*Up to 10 characters	Yes
2.Tax Name	Name of Tax	*Alphanumeric *Special Characters	*Up to 50 characters	Yes
3.Tax Description	Description of Tax	*Alphanumeric *Special Characters	*Up to 100 characters	No
4.Tax Rate	Rate to be Apply when applying tax	*Numeric(1-100)	*Any input greater than 100 *Alphabet *Special Characters	Yes
5.Tax Type	Nature of Tax	*Input Tax *Output Tax *Percentage Tax *Withholding Tax	*Any inputs not mentioned in the allowed inputs	Yes
6.Tax Account	Account to be applied when applying tax	*Account Code under Account List provided  in Chart of Account Maintenance Module	*Any inputs not mentioned in the allowed inputs	Yes
7.Transaction Type	Type of Transaction when applying Tax	*Sales *Purchase *Both	*Any inputs not mentioned in the allowed inputs	Yes

Tax Record Option

Actions Available base on Tax Record Status

Status	View	Edit	Deactivate	Activate	Delete
ACTIVE	☑	☑	☑		☑
INACTIVE	☑	☑		☑

Notes:

• The user can edit the details while viewing the record.
• Tax that has been in transactions or other maintenance modules cannot be deleted.
• INACTIVE Tax cannot be used in the transaction but the INACTIVE Tax on the past transactions can still use it.
• Activating/Deactivating and Deleting of Records can be done in two ways.
  • For single records, the user may use the drop down arrow then the action that need to perform.
  • For multiple records, the user may tick the records then click the action button that need to perform
    • Click the Yes in the confirmation to proceed on the action taken.

Categories:

Modules
Maintenance	Maintenance | Tax | Chart of Account
Sales	Sales Quotation | Sales Order | Sales Invoice
Purchase	Purchase Order
Financials	Accounts Payable | Accounts Receivable