General Ledger

Financial Statement | Income Statement | Trial Balance

General Ledger

General Ledger Menu

General Ledger refers to an overview of all the transactions for all accounts for a given period. It also represents the record of company's financial data with debit and credit accounts which has been validated by the Trial Balance.

General Ledger Menu Terms on Oojeema Prime System:

Field	Description
1. Record Filters(Date Range, Project, Accounts(Start and End Range))	refers on filters for quick research of records. Date Range will be set on Current date and year by default Project will be filtered automatically to None by default Start and End accounts will be automatically filtered to None by default
2. Export	Allows the user to Export the report into spreadsheet
3. Account Code	Reference number code for a specific accounting entry for transaction
4. Account Name	The account name corresponds to its account code.
5. Transaction Date	The date where the voucher/transaction is created.
6. Voucher No	The reference number of the transaction.
7. Account	the Accounting entry applied in the voucher.
8. Check No.	the reference check number on the assigned voucher.
9. Partner	the partner assigned on the specific voucher. List of Partners can be seen in Customer and Supplier Maintenance Module.
10. Description	Additional Notes on the corresponding voucher.
11. Status	Status of the Voucher if it is POSTED or CANCELLED.
12. Total Debit	the Total Debit on the specific voucher.
13. Total Credit	the Total Credit on the specific voucher.

Exporting General Ledger

1. Under the Main Menu, Click Reports
2. Under Reports Menu, Click General Ledger under Financial Statement Reports.
3. Under General Ledger, click the Export Button on the right side. Take note that you can filter the Date Range, Start and end Range of Chart of Accounts for precise exportation of records.

Viewing Vouchers on General Ledger

1. Under the Main Menu, Click Reports
2. Under Reports Menu, Click General Ledger under Financial Statement Reports.
3. Under General Ledger, Check the Voucher Number Column, you will see the voucher list with links for a specific date. Click on the voucher number to redirect you to the View mode of the selected Voucher.
   • The user may edit the Receipt Voucher as long as it is not POSTED.
   • The user may edit the Payment Voucher as long as its not POSTED