Discussion

Difference between revisions of "Bank"

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#Go to Maintenance then click [[Bank]]
 
#Go to Maintenance then click [[Bank]]
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#Click '''Add''' '''Bank'''
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#Under Bank Menu Screen, Click Add Bank
−
#Fill up the necessary Fields then Click '''Save'''
+
#Fill up the necessary Fields then Click '''Save. Note: Fields with * are require fields.'''
  
 
[[File:Maintenance - Bank - Add.png|border|center|1500x1500px]]
 
[[File:Maintenance - Bank - Add.png|border|center|1500x1500px]]
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|}
 
|}
  
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===== <span class="mw-headline" id="Editing_Bank" style="box-sizing: inherit;">Viewing Bank</span> =====
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=====<span class="mw-headline" id="Editing_Bank" style="box-sizing: inherit;">Viewing Bank</span>=====
  
−
# Go to Maintenance then click Bank'''.'''
+
#Go to Maintenance then click [[Bank]]'''.'''
−
# Find the Bank that needs to view its details. Click the Drop-down Arrow then <span>'''click View'''</span>
+
#Find the Bank that needs to view its details. Click the Drop-down Arrow then <span>'''click View'''</span>
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# The user has an option to Edit the record upon viewing it'''.'''
+
#The user has an option to Edit the record upon viewing it'''.'''
  
 
[[File:Maintenance - Bank - View.png|border|center|1500x1500px]]
 
[[File:Maintenance - Bank - View.png|border|center|1500x1500px]]
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#Go to Maintenance then click [[Bank]]'''.'''
 
#Go to Maintenance then click [[Bank]]'''.'''
 
#Find the Bank that need its details to be edited. Click the Drop-down Arrow then '''Edit'''
 
#Find the Bank that need its details to be edited. Click the Drop-down Arrow then '''Edit'''
−
#Update the fields that needs to be edited. Then click '''Save.'''
+
#Fill out the necessary fields then click '''Save.'''
  
 
[[File:Maintenance - Bank - Edit.png|border|center|1500x1500px]]
 
[[File:Maintenance - Bank - Edit.png|border|center|1500x1500px]]

Revision as of 10:38, 24 March 2022

Bank

This maintenance screen allows users to configure and add the Bank that they will used in transaction.

Bank Record List
Maintenance - Bank - Record List.png


Notes:

  • Banks that are under INACTIVE status cannot be used in transactions
    • Thus, it still can be used if it is already used in the past transactions.
    • All checks under the bank will also be disabled and cannot be used in the transaction.
Adding Bank
  1. Go to Maintenance then click Bank
  2. Under Bank Menu Screen, Click Add Bank
  3. Fill up the necessary Fields then Click Save. Note: Fields with * are require fields.
Maintenance - Bank - Add.png


Field Description Expected Values
1.Bank Account GL Code •GL Code of the Bank Account •GL Codes
2.Bank Account Code •Account Code of the Bank •Alphanumeric
3.Currency •Currency the the bank use •Currency List Provided on Currency Maintenance Module
4.Bank Address •Address of the Bank •Alphanumeric
5.Bank Name •Name of the Bank •Alphanumeric
6.Bank Account Number •Bank Account Number of the Bank •Number
7.Check Account •Confirming if the Bank Account is a Check Account •Tick/Untick
Viewing Bank
  1. Go to Maintenance then click Bank.
  2. Find the Bank that needs to view its details. Click the Drop-down Arrow then click View
  3. The user has an option to Edit the record upon viewing it.
Maintenance - Bank - View.png


Editing Bank
  1. Go to Maintenance then click Bank.
  2. Find the Bank that need its details to be edited. Click the Drop-down Arrow then Edit
  3. Fill out the necessary fields then click Save.
Maintenance - Bank - Edit.png


Field Description Expected Values
1.Bank Account GL Code •GL Code of the Bank Account •GL Codes
2.Bank Account Code •Account Code of the Bank •Alphanumeric
3.Currency •Currency the the bank use •Currency List Provided on Currency Maintenance Module
4.Bank Address •Address of the Bank •Alphanumeric
5.Bank Name •Name of the Bank •Alphanumeric
6.Bank Account Number •Bank Account Number of the Bank •Number
7.Check Account •Confirming if the Bank Account is a Check Account •Tick/Untick
Importing and Exporting Bank

1. Under Bank Screen, Click Options

2. Under Options, The user may Export or Import The Record

  • When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
Maintenance - Bank - Export.png


  • When Importing the records, the user should follow the following steps provided in the Importing Bank Screen such as
    • Downloading the template link provided under Step 1.
    • Filling up the information needed for each columns of the template
    • Uploading the updated Template
Maintenance - Bank - Import.png


Bank Import Details
Field Description Allowed Inputs Input Restrictions Required Field?
1.Bank Account GL Code General Ledger Code of the Bank Account *Assets Account Code under Account list provided in Chart of Accounts Maintenance Module *Any inputs not mentioned in the allowed inputs Yes
2.Bank Code Account Code of the Bank *Numeric *Up to 20 characters

*Any inputs except numbers

Yes
3.Bank Name Name of the Bank *Alphanumeric

*Special Character

*Up to 100 characters Yes
4.Bank Account Number Account Number of the Bank *Numeric *Up to 20 characters

*Any inputs except numbers

Yes
5.Currency Currency of the bank use *Currency List Provided on Currency Maintenance Module *Any inputs not mentioned in the required inputs Yes
6.Check Account Classification of the Account if the Bank Account is a Check Account *Yes

*No

*Any inputs not mentioned in the required inputs No
7.Bank Address Address of the Bank *Alphanumeric

*Special Character

*Up to 100 characters Yes
Activating Bank Record

Bank can be Activated in two ways:

  • Using drop-down arrow of a record can be used in single record Activation
Maintenance - Bank - Activate1.png


  • Using Activate Button for activating multiple record
Maintenance - Bank - Activate2.png


Deactivating Bank Record

Bank can be deactivated in two ways:

  • Using drop-down arrow of a record can be used in single record deactivation
Maintenance - Bank - Deactivate1.png


  • Using Deactivate Button for deactivating multiple record
Maintenance - Bank - Deactivate2.png


Deleting Bank Record

Bank can be deleted in two ways:

  • Using drop-down arrow of a record can be used in single record deletion
Maintenance - Bank - Delete1.png


  • Using Delete Button for deleting multiple record
Maintenance - Bank - Delete2.png
Bank Record Options
Actions Available base on Bank Record Status
Status View Edit Deactivate Activate Delete
ACTIVE ☑ ☑ ☑ ☑
INACTIVE ☑ ☑ ☑ ☑

Notes:

  • Activating/Deactivating and Deleting of Records can be done in two ways.
    • For single records, the user may use the drop down arrow then the action that need to perform.
    • For multiple records, the user may tick the records then click the action button that need to perform
      • Click the Yes in the confirmation to proceed on the action taken.
Manage Check


Maintenance - Bank - Manage Check.png


Field Description Expected Values
1. Book Number •Book number of the Check •Number
2, First Check Number •First Check Number on the Check List •Number
3. Last Check Number •Last Check Number on the Check List •Number

Notes:

  • Checks that are under INACTIVE status cannot be used in transactions
    • Thus, it still can be used if it is already used in the past transactions.
    • Even the checks status are inactive. The bank can still be used in the transaction
Categories:
Modules
Maintenance Maintenance | Bank | Currency | Exchange Rate
Financials Receipt Voucher | Payment Voucher
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