Discussion

Difference between revisions of "Petty Cash"

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'''Petty Cash'''
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== Petty Cash ==
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Allows the user to create a petty cash for paying expenses.
 
Allows the user to create a petty cash for paying expenses.
  
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'''Petty Cash Record List'''
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===== Petty Cash Record List =====
 
[[File:Petty Cash Record List.png|center|thumb|Petty Cash Record List]]
 
[[File:Petty Cash Record List.png|center|thumb|Petty Cash Record List]]
  
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=====  Adding Petty Cash =====
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'''Adding Petty Cash'''
 
 
[[File:Adding Petty Cash.png|center|thumb|867x867px|Adding Petty Cash]]
 
[[File:Adding Petty Cash.png|center|thumb|867x867px|Adding Petty Cash]]
 
{| class="wikitable"
 
{| class="wikitable"
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|}Notes:
 
|}Notes:
  
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* Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
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*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
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** This can be seen in Chart of Accounts Maintenance Module.
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**This can be seen in Chart of Accounts Maintenance Module.
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* Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
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*Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
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* Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
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*Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
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'''Editing Petty Cash'''
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=====  Editing Petty Cash =====
 
[[File:Editing Petty Cash.png|center|thumb|864x864px|Editing Petty Cash]]
 
[[File:Editing Petty Cash.png|center|thumb|864x864px|Editing Petty Cash]]
 
<br />
 
<br />
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**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
 
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
 
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
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** This can be seen in Chart of Accounts Maintenance Module.
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**This can be seen in Chart of Accounts Maintenance Module.
 
*The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
 
*The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
 
**The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
 
**The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
 
*The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.
 
*The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.
  
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=====  Petty Cash Options =====
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'''Petty Cash Options'''
 
 
[[File:Petty Cash Options.png|center|thumb|Petty Cash Options]]
 
[[File:Petty Cash Options.png|center|thumb|Petty Cash Options]]
  
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=====  Petty Cash Importing Option =====
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'''Petty Cash Importing Option'''
 
 
[[File:Petty Cash Importing Option.png|center|thumb|Petty Cash Importing Option]]
 
[[File:Petty Cash Importing Option.png|center|thumb|Petty Cash Importing Option]]
  
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=====  Petty Cash Record Options =====
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'''Petty Cash Record Options'''
 
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
 
[[File:Petty Cash Record Option.png|center|thumb|Petty Cash Record Option]]
  
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**The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
 
**The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
  
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=====  Petty Cash View Record =====
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'''Petty Cash View Record'''
 
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:
 
[[File:Petty Cash View Record.png|center|thumb|Petty Cash View Record]]Notes:
  
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* The user can Issue payment while viewing the details of the record.
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*The user can Issue payment while viewing the details of the record.
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** This is only available when the Accounts Payable status is "UNPAID".
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**This is only available when the Accounts Payable status is "UNPAID".

Revision as of 12:51, 28 December 2020

Petty Cash

Allows the user to create a petty cash for paying expenses.

Petty Cash Record List
File:Petty Cash Record List.png
Petty Cash Record List
Adding Petty Cash
File:Adding Petty Cash.png
Adding Petty Cash
Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Notes:

  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Accounts Maintenance Module.
  • Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
Editing Petty Cash
File:Editing Petty Cash.png
Editing Petty Cash


Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Notes:

  • Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
  • Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
  • Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Accounts Maintenance Module.
  • The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
    • The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
  • The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.
Petty Cash Options
File:Petty Cash Options.png
Petty Cash Options
Petty Cash Importing Option
File:Petty Cash Importing Option.png
Petty Cash Importing Option
Petty Cash Record Options
File:Petty Cash Record Option.png
Petty Cash Record Option

Notes:

  • Petty Cash can only be cancelled if it is still on "UNPAID" Status.
    • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
Petty Cash View Record
File:Petty Cash View Record.png
Petty Cash View Record

Notes:

  • The user can Issue payment while viewing the details of the record.
    • This is only available when the Accounts Payable status is "UNPAID".
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